SOURCES SOUGHT IAW Buy Indian Act of 1910- Psychiatric Physician Services
Closed Pre-Solicitation Posted
- Solicitation number
- SS-26-PHX-004
- Agency
-
Indian Health Service
Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621112 Offices of Physicians, Mental Health Specialists
- PSC
- Q519 Behavioral And Mental Health
- Place of performance
- Winterhaven, California 92283, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indian Health Service within the Department of Health and Human Services is seeking non-personal professional psychiatric physician services for the Fort Yuma Healthcare Center located in Winterhaven, California. This sources-sought notice is soliciting information from potential contractors capable of providing full-time psychiatry services to approximately 2,434 tribal members of the Quechan and Cocopah tribes. Qualified candidates must hold an M.D. or D.O. degree, possess current board certification in psychiatry, maintain an active unrestricted medical license, and demonstrate completion of accredited medical school and psychiatry residency training totaling at least nine years of education and experience. The procurement will prioritize Indian Economic Enterprises and Indian Small Business Economic Enterprises under the Buy Indian Act, with evaluation emphasizing the contractor's ability to meet comprehensive service standards including documentation compliance, shift coverage, professional conduct, and quality assurance metrics. Responses to this sources-sought notice are due by December 10, 2025, at 3:00 p.m. Eastern Time, and interested parties must complete and submit the IEE Representation Form along with responses to all required items.
This procurement implements a Buy Indian Act set-aside with priority consideration given to Indian Economic Enterprises, defined as businesses with at least 51% ownership and control by Indian individuals or federally recognized tribes that receive at least 51% of contract earnings. No current incumbent contractor information or specific award value range is disclosed in this sources-sought notice, as this is an information-gathering phase prior to formal solicitation. The contract will operate on a 12-month base period with four optional one-year renewal periods, providing psychiatric services including medication review, patient interviews, treatment planning, clinical evaluations, individual and group therapies, and collaboration with allied health professionals. All contractors must undergo comprehensive credentialing and privileging processes, complete security clearances and background investigations, and maintain compliance with Indian Health Service policies and procedures. Performance will be monitored through a Quality Assurance Surveillance Plan with specific metrics that may trigger incentives or penalties based on contractor performance against defined service standards.
Notice text
SOURCES SOUGHT ONLY! PLEASE PROVIDE RESPONSES TO ITEMS #1 THRU #8 ONLY AND THE IEE FORM.
SUBJECT: Non-personal professional Psychiatric Physician Services for the Fort Yuma Healthcare Center (FYHC).
NAICS CODE: 621112 - Offices of Physicians, Mental Health Specialists
POINT OF CONTACT: Michele A. Lodge at: michele.lodge@ihs.gov
PLACE OF PERFORMANCE (DELIVERY ADDRESS): Fort Yuma Healthcare Center located in Winterhaven, California.
RESPONSE DATE/TIME: 10 December 2025 at 3pm (ET)
BUY INDIAN ACT
The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing ISBEE set-aside to the maximum extent possible. Each acquisition of supplies, services or construction that is subject to commercial items (FAR 12.209) or Simplified Acquisition Procedures (SAP) (FAR 13.106) must be set-aside exclusively for ISBEEs.
Definition(s): INDIAN ECONOMIC ENTERPRISE (IEE) - Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
- The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
- The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
- The management and daily business operations must be controlled by one or more individuals who are Indians.
Definition: INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE (ISBEE) – An IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR Part 121.
DESCRIPTION OF REQUIREMENT
The NAICS Code 621112 - Offices of Physicians -Mental Health Specialists. This U.S. industry comprises establishments of health practitioners having the degree of M.D. (Doctor of Medicine) or D.O. (Doctor of Osteopathy) primarily engaged in the independent practice of psychiatry or psychoanalysis.
It is the intent of the Fort Yuma Health Clinic (FYHC) to acquire non-personal professional Psychiatric Physician services as described herein located in Fort Yuma, Arizona.
INTERESTED PARTIES
THIS IS A SOURCES SOUGHT NOTICE ONLY; IT IS NOT A REQUEST FOR QUOTE, RATHER MARKET RESEARCH TO DETERMINE COMPLAINCE WITH THE BUY INDIAN ACT AND DETERMINATION OF SET-ASIDE.
All interested firms who can meet the requirements stated above should respond, in writing, INCLUDING ALL THE FOLLOWING:
1. Company name.
2. Point of contact (name/title/telephone number/e-mail address).
3. FSS / SEWP Contract number, if applicable.
4. DUNS number OR SAM Unique Entity Identifier Number.
5. Tax ID number.
6. Indication of which business category (IEE or ISBEE) for which the organization qualifies.
7. A capability statement that addresses the organizations qualifications and ability to provide the requirement depicted above.
8. Please indicate which category of Nursing services your firm is able to provide.
Additionally, since IHS must conduct sufficient market research in determining if there is reasonable expectation of obtaining offers from two or more Indian Economic Enterprises (IEE), for every commercial contract opportunity, in accordance with HHSAR 326.603-1.
To identify and support responsible IEE/ISBEE(s) and prevent circumvention or abuse of the Buy Indian Act, interested, qualified, vendors must provide the following:
- Representation must be made on the designated IHS Indian Economic Enterprise Representation form (attached) through which the offeror will self-certify eligibility; and,
- Identify the Federally Recognized Indian Tribe or Alaska Native Corporation upon which the offeror relies for its IEE status.
Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.1102 required to be registered in the Systems for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. The Government will use responses to this notice to make an appropriate acquisition decision. This is the only notice: no other copies of this notice will be provided.
Attachment 1: IHS Indian Economic Enterprise Representation form
Attachment 2: Statement of Work
Files
| File | Type | Posted |
|---|---|---|
| IEE Representation Form.pdf | ||
| SoW Psychiatric FY 21 Nov 2025.pdf |
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