Sources Sought for Hotel Rooms, Catering and Reception Hall
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- N0068M26PR00046
- Agency
-
Naval Supply Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Annapolis, Maryland 21402, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Naval Supply Systems Command is soliciting sources for hotel accommodations, catering, and reception facilities to support a Centers of Influence Orientation Visit program at the Naval Academy in summer 2026, with responses due May 27, 2026.
The requirement is for a hotel in Annapolis, Maryland, or within a 15-minute drive, to host approximately 100 visiting high school counselors, educators, and community leaders July 27–30, 2026. The hotel must provide 100 single-occupancy, non-smoking rooms for three nights (300 total room nights) with a guaranteed 65% occupancy rate and fixed pricing with no cost overages. The facility must accommodate full-size buses (50–60 passenger capacity) for convenient loading and unloading, maintain ample private space for a welcome reception accommodating 115 guests, and provide suitable lobby space for registration tables. Required services include a welcome reception on July 27 from 5:30 p.m. to 8:30 p.m. with beverages, cash bar, and specified hors d'oeuvres; daily breakfasts July 28–30 including coffee, tea, juices, eggs, meat, toast, pastries, cereals, fresh fruit, and yogurt; parking for guests and 15 Admissions personnel; courtesy shuttle service to downtown Annapolis and the Naval Academy if the hotel is not within 1.5 miles; and a registration area on July 27 from noon to 6 p.m. Contract award and hotel selection must be completed no later than July 13, 2026.
Respondents should submit detailed capability statements and past performance information referencing similar contracts to Shere' C. Reese at shere.c.reese.civ@us.navy.mil by 2:00 p.m. EST on May 27, 2026. Responses must not exceed five typewritten pages in no less than 12-point font and should include company name, address, point of contact, CAGE code, DUNS number, business size, capability statement, and prime or subcontractor status.
Notice text
RFI SUBMISSION REQUIREMENTS: Interested parties shall submit responses to this RFI. Responses should reference the RFI and shall include the following information in this format: 1. Company name,address, Point of Contact name, phone number, and email address. 2. Contractor and Government Entity (CAGE) Code and DUNS Number. 3. Business size under NAICS. 4. Describe your ability tosupport the scope of the requirement listed in this notice and applicable attachments. 5. Describe any past performance efforts with a similar scope to the proposed requirement. Provide contract numbers, dollar value, and the period of performance for each contract referenced in the response to this sources sought notice. 6. Indicate if your company can be a prime contractor for this effort or, if not, whether your company can be a subcontractor. If subcontractors are to be used, provide the
anticipated percentage of effort to be subcontracted and if a small or large businesses will be used.
This announcement is NOT a contract, request for proposal, a promise to contract, or a commitment of any kind on the part of the U.S. Government. The Navy will not assume liability for costs incurred in response to this RFI. Documentation of technical expertise and experience must be presented in sufficient detail for the U.S. Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Standard company brochures will not be reviewed. Submissions are not to exceed five (5) typewritten pages in no lessthan 12 font. All technical questions and inquiries may be submitted within the response.
Responses should be emailed to Shere' C. Reese at shere.c.reese.civ@us.navy.mil by 2:00 pm Eastern
Standard Time (EST) on 27 May 2026. Again, this is not a request for a proposal. Respondents will not be notified of the results, and the U.S. Government is not required to answer any questions submitted in regards to this RFI. Please note the information within this pre-solicitation synopsis will be updated and/or may change prior to an official synopsis/solicitation, if any. No phone calls will be accepted.
Please read Statement of Work of details.
Files
| File | Type | Posted |
|---|---|---|
| Statement of Work - Hotel for Jul26 COI.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| RFQ for Hotel Rooms, Catering and Reception Hall | Solicitation | |
| This notice | Pre-Solicitation |
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| Opportunity | Agency | Set-aside | Responses due |
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| RFQ for Hotel Rooms and Reception Hall | Naval Supply Systems Command | No set-aside | |
| Sole Source- United States Naval Academy NASEC Catering Services | Naval Supply Systems Command | No set-aside | |
| USMC Army Navy Week 2026 hotel accommodations | Marine Corps | No set-aside |
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