Sources Sought for DVR Autoclave Preventive Maintenance and Repair Services
Closed Pre-Solicitation Posted
- Solicitation number
- NIH-SS-PCA-ORS-02313
- Agency
-
Office of Logisitics and Acquisition Operations
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Bethesda, Maryland 20892, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institutes of Health Office of Logistics and Acquisition Operations is preparing to solicit preventive maintenance and repair services for DVR autoclave equipment under a total small business set-aside, with responses to the sources sought notice due July 20, 2026.
Work is performed at two locations: Bethesda, Maryland and Poolesville, Maryland. The contractor shall provide four preventive maintenance visits annually, spaced approximately 90 days apart, during regular business hours (7:00 a.m. to 3:30 p.m.) Monday through Friday, excluding federal holidays, with the first inspection due within 30 days of award. Services include inspecting and maintaining mechanical, electrical, and plumbing components across 13 pieces of autoclave equipment from manufacturers including Amsco, Getinge, BetaStar, BMT, and Sterivap. The contractor must respond to emergency repair calls within 24 hours and complete repairs within five business days of quote approval. Contractor personnel must be trained specialists with prior autoclave maintenance experience and hold required state and local licenses. All work must comply with facility classification entry procedures for Conventional, Limited Access, and Specific Pathogen-Free facilities.
The anticipated contract period consists of a one-year base period (September 1, 2026 – August 31, 2027) plus four one-year option periods extending through August 31, 2031. Replacement parts and materials are funded separately following Government approval of detailed quotes; all labor for preventive maintenance is included in the contract price. The contractor must maintain 24-hour access to parts delivery and installation capability and provide contact information for callback services at award. NAICS 811210, PSC J065.
Notice text
The contractor shall provide all labor, supervision, management, tools, equipment, transportation, and expertise necessary to perform preventive maintenance and repair services for DVR autoclave equipment.
Services shall include, but are not limited to:
Preventive Maintenance
- Four (4) PM visits per year, approximately every 90 days.
- PM visits shall be scheduled with the Government Animal Facility Managers.
- PM services shall be performed during regular business hours, Monday through Friday, excluding Federal holidays.
- The first PM inspection shall be performed within thirty (30) days after contract award.
- Contractor shall perform all inspections, tests, services, and maintenance recommended by the manufacturer or otherwise necessary to maintain proper working condition.
- Emergency and Call-Back Repair Services
- Contractor shall provide points of contact for repair calls at time of award.
- Contractor shall begin work within twenty-four (24) hours, excluding weekends and Federal holidays, after notification by the Government Facility Manager.
- Repairs shall be completed within five (5) business days after the Contracting Officer’s Representative (COR) submits and approves a detailed quote, when parts/materials are required.
- Repair Parts and Materials
- Replacement parts and miscellaneous hardware are not included in the preventive maintenance price and will be funded separately after Government review and approval of a detailed quote.
- Contractor shall maintain or have access to replacement parts and materials with 24-hour delivery and installation capability.
- All replacement parts and materials shall be specifically designed for the autoclaves on which they are to be used.
- Reporting
- PM inspection reports shall be provided to the Government Facility Manager within five (5) working days of service.
- Service and repair reports shall be provided the same day service is completed.
- Weekly status updates for any machine out of service shall be provided to the COR by close of business each Friday.
Files
| File | Type | Posted |
|---|---|---|
| Sources Sought sam.gov.pdf | ||
| updated SOW.pdf |
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