Sources Sought: Delivery of Bulk Propane Services to Pine Ridge Service Unit

This Sources Sought Notice is for the Great Plains Area Indian Health Service, Pine Ridge Comprehensive Health Care Facility issued in accordance with FAR 5.101. The purpose of this notice is to identify potential sources for providing propane bulk delivery services at the following Pine Ridge Service Unit sites.  This notice does not commit the Government to issue a solicitation or make an award OR to prelude a solicitation expected to be issued from closure of notice.

Pine Ridge Comprehensive Health Care Facility:

The 45 bed Pine Ridge Hospital, serving a Lakota Indian population of more than 17,000, is the largest in the Great Plains Area. A 16 physician staff sees medical, obstetrical, pediatric, and surgical patients. The facility located in Pine Ridge, South Dakota, includes full service general surgery, an obstetrical ward, and dental. Kyle and Wanblee Health Centers and two health stations (Manderson and Lacreek ) operate within the Pine Ridge Service Unit.

Kyle Health Center:

The Kyle Health Center located on the Pine Ridge Reservation is an ambulatory care center with outpatient services. The outpatient department is staffed with 14.5 providers (2 Podiatrist, 1 Family Practice, 2 Pediatricians, 1 Physician Assistant, 1 Nurse Practitioner, 1 CNMW part time, 1 NP for women, 2.5 Dentist, 1 Hygienist, 1 Psych NP, 1 Optometrist -vacant, ), 7 nurses, 3 pharmacist, 1 laboratory technician, 2 Medical Technologist and 2 radiology technician. In addition, the Health Center offers dental services, with five operatory, mental health services, public health nurse, HIV Clinic, SANE services, and fitness center.

Wanblee Health Center:

Business Occupancy Ambulatory Outpatient health care facility entrusted with the mission to provide access to the highest level of health care to our patients.

Wanblee Health Center is located on the eastern edge of the Pine Ridge Reservation in the community of Wanblee, South Dakota. The community is comprised of a young rural traditional Native American population. Wanblee Health Center is a fast paced patient friendly health care facility. The growth from 2007 has increased phenomenally. The staffing has increased from 2007- 16 to 2017- 42 positions, increased patient visits from 2007 -16000 patient visits to 217 -24000 annual visits.

Health care services are: ambulatory outpatient health services; pharmacy, dental, optometry, radiology, behavioral health, IT, and part time Podiatry, Public Health nursing and Women's health.

Funding is 10% Recurring federal appropriations (IHCIA) and 90% third party funding. The hours of operation is: 7:30 am to 6:00 pm for a fifty hour service operations.

Description of Services: The Contractor shall provide propane delivery services the Pine Ridge Service Unit and health care facilities.

Duration of Requirement: 

Base:               April 01, 2025 to March 31, 2026

            1st Option:       April 01, 2026 to March 31, 2027

            2nd Option:      April 01, 2027 to March 31, 2028

Place of Performance:

Pine Ridge Comprehensive Health Care Facility

PHS Indian Health Service

East Highway 18

Pine Ridge, South Dakota 57770

Phone: (605)-867-5131

Kyle Health Center

P.O. Box 540

Kyle, South Dakota 57752

Phone: (605)-455-2451

Wanblee Health Center

P.O. Box 290

Wanblee, South Dakota 57577

Phone: (605)-462-6155

LaCreek Clinic

119 S 1st Avenue

Martin, SD 57551

Instructions to Industry: All capable parties are encouraged to respond. Responses must directly demonstrate the company’s capability, experience, and ability to marshal resources to effectively and efficiently perform the objectives described above. Generic capability statements are not sufficient and will not be considered compliant with the requirements of this notice.

The Government requests interested parties submit a written response to this notice which includes:

1. Company Name.
2. Company SAM Unique Entity Identifier (UEI) number.
3. System for Award Management (SAM) registration status. All respondents must register on the SAM located at http://www.sam.gov .
4. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives.
5. Date submitted.
6. Applicable company GSA Schedule number or other available procurement vehicle.
7. Business Size Standard of Company (i.e., small business, 8(a), woman owned, veteran owned, etc.).
8. Geographic Coverage: Please identify the areas of the United States where your organization provides these services.
9. Capability Statement: Detailed capability statement addressing the company’s qualifications and ability to provide the requirements listed herein, with appropriate and specific documentation supporting claims of recent organizational and staff capability to support this requirement.  If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
10. Experience: Provide a list of 3-5 private industry or Government contracts for the same services that you have performed within the last 3 years. For each contract, include the company’s Point of Contact’s name, email address, telephone number, dollar value of contract, and description of the services provided on the contract.  The Government may contact these entities to conduct past performance checks.
11. If American Indian/Native American owned small business, then complete attached IEE Representation form.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; and 3) implement a successful project management plan that includes: compliant with tight program schedules; cost containment: meeting and tracking performance; hiring and retention of key personnel and risk mitigation.

Disclaimer and Important Notes:  This notice does not obligate the Government to award contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a government GPE. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality:  No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).  Responses must be submitted via email to the Primary POC no later than specified closing date. 

**NO QUESTIONS WILL BE ACCEPTED.

Attachments:

-Statement of Work

-IEE Representation form

Primary POC:

Ashleigh Yazzie, Contract Specialist

Email: ashleigh.yazzie@ihs.gov

Phone: (605)-377-3211