PRSU Propane IDIQ SOW_02112025.docx
DOCX document 6 MB Posted
- Solicitation number
- IHS1504884
About this file
This is a Statement of Work and related Sources Sought notice for bulk propane delivery services to the Pine Ridge Service Unit of Indian Health Service, consisting of one hospital in Pine Ridge, SD and three clinics in Martin, Kyle, and Wanblee, South Dakota. The contractor must maintain propane tanks above 10% capacity at all times (above 45% before cold weather), install solar-powered telemetry on tanks, provide delivery receipts, and meet ASTM D1835 quality standards. The estimated annual consumption is: Martin (2,000 gallons), Pine Ridge (15,000 gallons), Kyle (35,000 gallons), and Wanblee (10,000 gallons).
The contract period includes a base year (April 1, 2025 - March 31, 2026) and two one-year options through March 31, 2028. Contractors must comply with Oglala Sioux Tribe TERO requirements, including a 4% fee on total contract price and $250 annual work permits for non-local Indian employees. Interested vendors must submit capability statements demonstrating experience, including 3-5 past performance references. The Indian Health Service hospital serves over 17,000 Lakota Indians with a 45-bed facility and 16 physicians, while the clinics provide various outpatient services. Responses are to be submitted to Ashleigh Yazzie via email, though no response deadline is specified.
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| File | Type | Posted |
|---|---|---|
| IHS IEE Representation Form.pdf |
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SCOPE OF WORK
PRSU Propane IDIQ Pine Ridge Service Unit 607 Indian Health Road Pine Ridge, SD 57777
INTRODUCTION & PURPOSE
The Pine Ridge Service Unit consists of one hospital in Pine Ridge, SD and three satellite clinics in Martin, Kyle, and Wanblee South Dakota. Each location uses propane as a heat source.
The purpose of the identified need is to establish a bulk delivery of propane.
SCOPE OF WORK
Contractor will be responsible for maintaining propane tanks above a level of 10% at all times. Contractor will ensure tanks are above 45% before elongated cold weather forecasts. Contractor will notify facility points of contact (POC’s) before delivery to ensure access to the propane tanks. Contractor will give the facility POC’s field receipts of the amount of propane delivered after each visit. The contractor will be responsible for constructing their own delivery routes/schedules. Contractor must install solar powered telemetry on each tank to ensure accurate readings.
EQUIPMENT
Bulk propane truck will need delivery hose and necessary connections for standard propane delivery.
QUALITY
Propane delivered to the facilities must meet American Society for Testing Materials (ASTM) quality standards for Standard Specification for Liquefied Petroleum (LP) Gases under ASTM D1835.
SUBMITTALS
Third party inspection reports on an annual basis of the propane quality being supplied to the facility.
RECEIVABLES
Propane, field receipt, and invoice via The Invoicing Processing Platform (IPP).
BID SCHEDULE
| Location |
| Estimated Annual Consumption (gallons) |
| Delivered Price Per Gallon Per Year |
| Martin, SD |
| 2,000 |
| $ - |
| Pine Ridge, SD |
| 15,000 |
| $ - |
| Kyle, SD |
| 35,000 |
| $ - |
| Wanblee, SD |
| 10,000 |
| $ - |
TRIBAL EMPLOYMENT RIGHTS OFFICE (TERO) REQUIREMENTS
Contractors engaging in work on the Pine Ridge Indian Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Oglala Sioux Tribe Tribal Employment Rights Office (TERO).
Before commencing work, contractors and sub-contractors are required to submit an acceptable “Compliance Agreement” to the TERO office. Copies of this form can be obtained from the TERO office. Typical requirements of TERO include a fee of 4% on the total contract price, and submission of weekly certified payroll reports to TERO.
Additionally, the rules and regulations of the TERO Ordinance require that no person who is not a local Indian shall be employed by a covered employer until a work permit has been obtained for them from TERO. The annual work permit fee for each employee is $250.00.
Contractors are strongly encouraged to contact the TERO office at (605)867-5167 for an explanation of tribal requirements and required fees and permits.
FACILITY CONTACTS
Chance Knutson Facility Manager 605-867-3042 Chance.knutson@ihs.gov
LOCATIONS
LaCreek Clinic 119 S 1st Avenue Martin, SD, 57551 1: 1,000 gallon tank
Pine Ridge Hospital 607 Indian Health Road Pine Ridge, SD 57770 4: 1,000 gallon tanks
Wanblee Health Center 210 1st Street Wanblee, SD 57577 2: 1,000 gallon tanks 3: 500 gallon tanks
Kyle Health Center 1000 Health Ctr Rd Kyle, SD 57752 5: 1000 gallon tanks 1: 500 gallon tank image1.jpeg image2.png image3.png image4.png
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