Sources Sought - Compact Robotic Prescription Dispensing System
Closed Pre-Solicitation Posted
- Solicitation number
- LVN-MED-002
- Agency
-
United States Penitentiary Leavenworth
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Leavenworth, Kansas 66048, United States
- Points of contact
-
- Tiffani Robinson t4robinson@bop.gov (913) 578-1302
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Justice Bureau of Prisons at Federal Correctional Institution Leavenworth is conducting market research regarding a 60-month lease of a compact robotic prescription dispensing system, with responses due August 31, 2026. This is a sources-sought notice for market intelligence only; the Government will not award a contract or reimburse response costs.
The facility requires one CRS 150 Compact Robotic Prescription Dispensing System with associated components: one SP Central Platform (server and datapoint), pharmacy printer, three smart card scanners, standard interface, and host-based system security. The system must integrate with the Bureau Electronic Medical Record (BEMR), fit maximum dimensions of 50.38 inches width by 20 inches depth by 76.5 inches height, and be approved by the BOPNet Authorized Items List.
Anticipated service start is October 1, 2026. The contractor shall provide all labor, delivery, installation, configuration, testing, maintenance, repair, replacement parts, and technical support. Training must cover operations, startup/shutdown, user access, and troubleshooting. Maintenance and repair services must include preventive maintenance with technician dispatch within one business day; if repair is not completed within fourteen calendar days, a permanent replacement system with equal or superior capabilities must be provided. Work occurs during regular administrative hours (7:30 AM to 4 PM, Monday through Friday), with exceptions for Federal holidays and emergency repairs.
NAICS 532490 applies, with a small-business size standard of $40 million average annual receipts. The Government seeks information on vendor capability, small-business set-aside feasibility, availability through GSA Multiple Award Schedule SIN 532490 or other vehicles, commercial pricing practices, and appropriate contract terms. Contractor personnel must comply with institutional security procedures and may be subject to NCIC checks. Responses should be submitted to t4robinson@bop.gov.
Notice text
THIS IS A SOURCES SOUGHT NOTICE FOR MARKET RESEARCH PURPOSES ONLY.
This notice is not a solicitation, request for quotation, or request for proposal. The Government will not award a contract based on this notice and will not reimburse respondents for costs associated with preparing or submitting a response.
Compact Robotic Prescription Dispensing System Lease Agreement for the dispensing system used to provide incarcerated inmate population at Federal Correctional Institution Leavenworth in Leavenworth, Kansas with pharmaceuticals. Please see the attached Statement of Work.
The Government will use the information received to assist in developing its acquisition strategy, including determining:
- The availability of capable businesses;
- Whether the requirement may be set aside for small businesses or a specific socioeconomic category;
- Whether the services are available through GSA Multiple Award Schedule SIN 532490 or another Government contract vehicle;
- Customary commercial practices applicable to the requirement; and
- Appropriate solicitation and contract terms.
The anticipated service start date is October 1, 2026.
The applicable NAICS code is 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing. The small-business size standard is $40 million in averge annual receipts.
RESPONSE INSTRUCTIONS
Interested businesses should complete the attached FCI Leavenworth Market Research Questionnaire.
Respondents may also submit up to three additional pages describing their relevant capabilities and experience.
Responses should identify:
- Business name, address, Unique Entity Identifier, and point of contact;
- Size and socioeconomic status under NAICS 532490;
- Ability to perform the requirement as a prime contractor, subcontractor, or teaming partner;
- Anticipated use of subcontractors;
- Applicable licenses, permits, registrations, and certifications;
- GSA MAS contract number and SIN, or other Government contract vehicle, if applicable; and
- Ability to support the anticipated October 1, 2026 start date.
Respondents should also identify any questions, concerns, customary commercial practices, minimum pickup requirements, or recommended revisions that would help the Government refine the requirement.
Do not submit a price quote or proposal in response to this notice.
Responses shall be emailed to t4robinson@bop.gov no later than Monday, August 31, 2026, at 10:00 a.m. Central Time.
Files
| File | Type | Posted |
|---|---|---|
| FCI Leavenworth Market Research Questionnaire.docx | DOCX document | |
| FCI Leavenworth SOW.pdf |
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