FCI Leavenworth SOW.pdf

STATEMENT OF WORK

Lease of Compact Robotic Prescription Dispensing System

Federal Bureau of Prisons – FCI Leavenworth

The Federal Correctional Institution Leavenworth requires the lease of a compact robotic prescription dispensing system and associated support services for the Health Services Department pharmacy. A 60-month lease plan will be utilized for this proposed agreement, consisting of a base year and four option years.

Special Contract Conditions This proposed Blanket Purchase Agreement (BPA) is not a contract. The BPA establishes the terms and conditions under which future purchases may be made. No binding contract exists until the Government issues an individual task order and the order is accepted in accordance with the terms of the BPA. Each individual order will constitute the contractual instrument for that specific requirement, and the Government’s obligation will be limited to the extent of each order placed under the BPA.

Period of Performance

Base Year – Effective Date of Award (EDOA) through month 12 from EDOA.

Option Year 1 – Effective Date of Award (EDOA) – months 12 to 24 from EDOA.

Option Year 2 – Effective Date of Award (EDOA) – months 24 to 36 from EDOA.

Option Year 3 – Effective Date of Award (EDOA) – months 36 to 48 from EDOA.

Option Year 4 – Effective Date of Award (EDOA) – months 48 to 60 from EDOA.

Hours of Work and Legal Government Holidays

Unless otherwise specified, all contract work will be performed during regular administrative working hours from 7:30 am to 4 pm Monday through Friday. Exceptions will be Federal holidays and emergency repair situations.

Scope of Work

The contractor shall provide one compact robotic prescription dispensing system with support for use in the FCI Leavenworth pharmacy. The leased system shall meet or exceed the equipment currently in use at FCI Leavenworth for automated pharmacy dispensing operations.

At a minimum, the contractor shall provide the following:

Item Description Quantity

CRS 150 Compact Robotic Prescription Dispensing System 150 1

SP Central Platform SP Central Platform (includes 1 SP Central Server, 1 SP Datapoint) 1

SP Printer Pharmacy Printer 1

Smart Card Scanner Smart Card Scanner 3

Standard Interface Standard Interface 1

Host Based System Security (Platform System)

Host Based System Security (Platform System) 1

The system offered shall be fully automated and shall include all software, firmware, licenses, interfaces, cabling, accessories, and ancillary components necessary for complete operation of the above equipment as an integrated pharmacy dispensing solution. The system shall assist in processing prescribed medications for the inmate population through automated counting and bottling functions. The pharmacy requires a full bottle-filling robotic system interfaced with the Bureau Electronic Medical Record (BEMR) and approved hardware indicated by the BOPNet Authorized Items List for automation. The offered system must fit within the designated pharmacy space.

Maximum dimensions are 50.38 inches in width, 20 inches in depth, and 76.5 inches in height.

Newly manufactured equipment must be in current production at the time it is provided to the Government, unless otherwise approved in writing by the Contracting Officer.

The contractor shall provide all labor, supervision, transportation, delivery, installation, configuration, implementation, testing, maintenance, repair, replacement parts, and technical support necessary to keep the leased system fully operational throughout the contract period.

The contractor shall provide training, at a minimum including operation of basic functions, startup and shutdown procedures, user access procedures, routine troubleshooting, and procedures for reporting service issues.

The contractor shall provide maintenance and repair service that, at a minimum, includes installation support, IT and operational troubleshooting, service orders, preventive maintenance, repairs, parts, and labor. For service orders placed by the Government, the contractor shall dispatch a technician within one business day. If the system is not repaired within fourteen calendar days, the contractor shall provide a permanent replacement system with equal or superior features and capabilities.

All invoices shall be submitted in accordance with the contract and only for accepted performance. Contract pricing shall include all charges to the Government for providing the services required by the contract.

Inspection and Acceptance

The Contracting Officer, COR, or designee, is authorized to review by on-site survey, review of records, or any other reasonable means the quality of supplies and services rendered under this contract. Acceptance shall occur after delivery, installation, and confirmation that the leased system is operational and conforms to contract requirements.

Contract Administration

The COR may receive deliverables, inspect and accept supplies or services, clarify performance details, evaluate performance, and certify invoices for acceptance, but may not change scope, price, quantity, delivery, or other contract terms. The contractor shall proceed promptly with performance resulting from authorized technical direction and shall notify the Contracting Officer if any direction is believed to exceed COR authority.

Security / Institutional Requirements

Contractor personnel entering the institution shall comply with all institution access, escort, screening, and security procedures. Contractor personnel will not be subject to Government supervision except for security-related matters and monitoring of contract performance. Contractor personnel may be subject to NCIC checks or other institutional investigative requirements before being permitted access inside the institution.

Pricing Structure

Pricing shall be quoted as a firm-fixed monthly lease price for the base year and each option year. The Government will evaluate the total price of the base year and all option years.

Suggested CLIN Structure

CLIN 0001 – Base Year – Monthly Lease of Compact Robotic Prescription Dispensing System – 12 MO CLIN 1001 – Option Year 1 – Monthly Lease – 12 MO CLIN 2001 – Option Year 2 – Monthly Lease – 12 MO CLIN 3001 – Option Year 3 – Monthly Lease – 12 MO CLIN 4001 – Option Year 4 – Monthly Lease – 12 MO

Evaluation Factors for Award

Award shall be made to the responsible offeror whose quotation, conforming to the solicitation, is most advantageous to the Government, considering price and past performance.

Factor 1 – Price: Price will be evaluated by adding the total price of the base year and all option years.

Factor 2 – Past Performance: Past performance will be evaluated on the offeror’s recent and relevant performance on similar requirements.

Basis for Award: The Government intends to make award without discussions, if appropriate. Therefore, the offeror’s initial quotation should contain its best terms from a price and past performance standpoint.

A list of solicitation provisions that apply to the acquisition (see FAR 12.205(a)).

The following provisions are applicable:

• 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(DEVIATION NOV 2025)

• 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021) (DEVATION NOV 2025)

Only Offerors receiving a “Go” rating under this factor will be considered eligible for award.

• 52.203-18, Prohibition with Entities that Require Certain Internal Confidentiality Agreements or

Statements- Representations (Jan 2017)

• 52.204-7, System for Award Management-Registration (Nov 2024) (DEVIATION NOV 2025)

• 52.225-2, Buy American Certificate (Oct 2022)

• 52.240-90, Security Prohibitions and Exclusions-Representations and Certifications (DEVIATION NOV 2025)

A list of contract clauses that apply to the acquisition (see FAR 12.205(b)).

• 52.212-4, Terms and Conditions- Commercial Products and Commercial Servies (Nov 2023) (DEVIATION

NOV 2025)

• 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)

• 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)

• 52.204-13, System for Award Management- Maintenance (Oct 2018) (DEVIATION NOV 2025)

• 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (DEVIATION NOV

2025)

• 52.222-3, Convict Labor (June 2003) (DEVIATION DEC 2025)

• 52.225-1. Buy American Supplies (May 2014) (DEVATION DEC 2025)

• 52.222-50, Combating Trafficking in Persons (Oct 2025) (DEVIATION DEC 2025)

• 52.226-8, Encourage Contractor Policies to Ban Text Messaging While Driving (May 2024)

• 52.232-18, Availability of Funds (Apr 1984)

• 52.232-33, Payment by Electronic Funds Transfer-System to Award Management (Oct 2018)

• 52.232-36, Payment by Third Party (May 2014) (DEVIATION NOV 2025)

• 52.233-3, Protest after Award (Aug 1996) (DEVIATION NOV 2025)

• 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (DEVIATION NOV 2025)

• 52.240-91, Security Prohibitions and Exclusions (DEVIATION NOV 2025)

• JAR 2852.212-4, Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)

• DOJ-01, Whistleblower Information Distribution (Oct 2021)

• DOJ-02, Contractor Privacy Requirements (JAN 2022)

• DOJ-03, Personnel Security Requirements for Contractor Employees (NOV 2021)

• DOJ-05, Security Department Information and Systems (OCT 2023) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_1 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_212_2

• DOJ-07, Prohibition on Access by Non-U.S. Citizens to DOJ IT Systems (MAR 2002)

• DOJ-08, Continuing Contract Performance during a Pandemic Influenza or Other National Emergency (OCT

2007)