Sources Sought - BlueBox Chiller Units Supply BPA for Aviano Air Base, Italy
Closed Pre-Solicitation Posted
- Solicitation number
- FA5682Chillers
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- Aviano Pordenone Italy
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Air Force, through United States Air Forces in Europe - Air Forces Africa, is conducting market research to procure BlueBox Chiller Units (specifically Zeta Sky, Tetris Sky, and Epsilon Sky product series) for Aviano Air Base, Italy through a firm fixed price blanket purchase agreement. Key requirements include compliance with Italian law D.Lgs. 81/2008 and applicable European directives, delivery of brand-new and fully functional units within 50 working days of purchase notification (with a maximum 10-day extension), and provision of a minimum 24-month warranty. Interested parties must submit responses by December 10, 2025, at 12:00 PM Central European Time, limited to ten pages (excluding marketing literature and technical data sheets), with submissions including a capability statement, past performance descriptions, responses to specific questions about requirement restrictions, company contact information, commercial pricing details, and proof of SAM registration. This Sources Sought notice is for information, planning, and market research purposes only and does not constitute a solicitation or obligation to award a contract. Responses should be directed to 2d Lt Michael Keith or Melissa Maurhart via email, with no telephone inquiries accepted.
This procurement carries no set-aside designation and is not restricted to any particular business category. The underlying HVAC Chiller Standardization initiative encompasses an expected procurement of 1,654 chiller units across a five-year period (October 2024 through September 2029) to replace systems at least 17 years old at 87 Air Force installations globally, with BlueBox identified as one of twelve approved manufacturers for this standardization effort. The strategy aims to reduce total cost of ownership, improve cybersecurity, enhance maintenance efficiency, and support small businesses through engagement with local distributors, of which 92 percent are classified as small businesses. While specific contract values are not disclosed in this sources sought notice, the scale of the broader standardization initiative—covering 1,654 units across multiple installations and a five-year contract period—indicates substantial procurement volume. The Air Force emphasizes that respondents will not be reimbursed for submission costs and will not receive formal acknowledgment of their responses to this market research request.
Notice text
SOURCES SOUGHT:
BlueBox Chiller Units Supply BPA
This Sources Sought is being issued in accordance with Federal Acquisition Regulation Part 10, Market Research. It is for information, planning and market research purposes only and shall not be construed as either a solicitation or obligation on the part of the US Air Force. The US Air Force will use this market research information to assess the market's capability to successfully meet the Air Force's requirements for the acquisition and delivery of BlueBox Chiller Units (Cooling and Heating products: Zeta Sky, Tetris Sky and Epsilon Sky) to Aviano Air Base, Italy through a firm fixed price blanket purchase agreement.
See below summarized technical specifications.
• Chiller units must comply with Italian law D.Lgs. 81/2008, European directives, and applicable host nation regulations.
• Units must be brand-new, fully functional, and covered by a minimum 24-month warranty.
• Delivery must occur within 50 working days of purchase notification, with a maximum extension of 10 working days for justified reasons.
The Air Force welcomes responses from all interested parties.
Sources Sought Response Requirements
Responses to this notice shall be limited to ten pages (excluding marketing literature and/or technical data sheets ) and must include:
- A capability statement in response to the technical requirements described above
- Description of the company’s past performance and experience with the accomplishment of projects similar in scope and magnitude. And information (Government or commercial entity, contract/purchase amount, etc.) relating to each of the past performance descriptions.
- Responses to the following questions:
- Are any of the US Air Force’s specific requirements too restrictive? In other words, are any of the requirements too specific that it would eliminate a commercial product or products that could potentially more than satisfactorily satisfy the US Air Force’s goals?
- Any suggestions regarding the US Air Force’s requirements and/or salient characteristics?
- Any other comments regarding this potential acquisition?
- Organization name, and telephone number and e-mail address of a point of contact having the authority and knowledge to clarify responses with Government representatives.
- Commercial pricing list(s) or other pricing information, if applicable and available.
- Customary practices, including warranties, discounts, and contract type(s) under which commercial sales of the products or services are made, if applicable and available.
DUNS number, CAGE code, and company structure. Note: Written confirmation of registration in SAM (www.sam.gov). Offerors are required to be registered to be considered as a source.
Acknowledgment of receipt of responses will not be made, nor will respondents be notified of the outcome of the US Air Force's review of the information received. Additionally, the US Air Force does not intend to hold discussions concerning this Sources Sought with any interested parties. This request is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this request. The Government will not reimburse respondents for any cost associated with submission of the information being requested or reimburse expenses incurred to interested parties for responses to this announcement. However, the US Air Force reserves the right to contact one or more of the respondents if additional information is required or to request demonstrations.
Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in the subsequent solicitation if issued. This announcement is Government market research and may result in revisions in both its requirements and its acquisition strategy based on industry responses.
All interested sources may submit a response via email to 2d Lt Michael Keith, Contract Specialist at michael.keith.18@us.af.mil or Melissa Maurhart at melissa.maurhart.it@us.af.mil and are due no later than 10 Dec 2025 at 12:00 PM, Central European Time. No telephone calls will be accepted.
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