Solicitation for annual maintenance services on the facility’s Photovoltaic System
Closed Solicitation Posted
- Solicitation number
- 19BN1526Q0002
- Agency
-
US Embassy Cotonou
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 81121 Electronic and Precision Equipment Repair and Maintenance
- PSC
- H238 Equipment And Materials Testing- Construction, Mining, Excavating, And Highway Maintenance Equipment
- Place of performance
- Cotonou Littoral Benin
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy in Cotonou, Benin (Department of State) is seeking quotations for annual preventive maintenance services on its photovoltaic solar system, including solar panels, inverters, DC disconnects, controls, and monitoring equipment. The contractor must provide trained technicians, all necessary materials, tools, supplies, labor, and insurance to perform comprehensive annual maintenance according to manufacturer specifications and IEC62446-1:2016 standards. Key requirements include obtaining local licenses and permits, maintaining minimum public liability insurance of $30,000 per occurrence and $50,000 cumulative, and complying with Embassy security and personnel clearance requirements. Award will be made to the responsible company submitting an acceptable offer at the lowest price based on initial quotations without discussions, unless a competitive range necessitates further dialogue. The deadline for submitting quotations is April 6, 2026, at 10:00 AM local time, with submissions required in English via email to cotonougsobids@state.gov in MS-Word, MS-Excel, or Adobe PDF format not exceeding 30MB per file.
This solicitation (19BN1526Q0002) uses no set-aside designation and contains no disclosed incumbent contractor information. The contract is a firm fixed-price agreement for a one-year base period commencing no later than July 1, 2026, with four one-year renewal options, with all pricing payable in U.S. dollars. Quotations must include personnel biographic data, police clearances, insurance certificates, a detailed work plan, equipment and material lists, quality assurance procedures, repair labor rates, and spare parts sourcing capabilities. Work must be performed Monday through Thursday from 8:00 AM to 5:30 PM and Friday 8:00 AM to 2:00 PM, excluding U.S. and local holidays. The place of performance is Cotonou, Benin, and the solicitation does not disclose a specific budget range or award value.
Notice text
Enclosed is a Request for Quotations (RFQ) for annual maintenance services on the facility’s
Photovoltaic System (solar panels, inverters, dc disconnects and panels, controls, monitoring).
If you would like to submit quotation, follow the instructions in Section 3 of the solicitation,
complete the required portions of the attached document, and submit it to the address shown on
the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an
acceptable offer at the lowest price. We intend to award a contract based on initial quotations,
without holding discussions, although we may hold discussions with companies in the competitive
range if there is a need to do so.
Quotations are due by April 6, 2026, at 10:00 AM local time. No quotations will be accepted after
this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to cotonougsobids@state.gov . It is important to
make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MSExcel
2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the
file size should exceed the 30MB, the submission must be made in separate files and attached to
separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration (not mandatory)
Sincerely,
Joanne Cossitt
Files
| File | Type | Posted |
|---|---|---|
| 19BN1526Q0002 SOLICITATION PV SOLAR SYSTEM approved.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Chancery and CMR Generator Preventative Maintenance Services | Department of State | No set-aside |
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