Sole Source Justification for a Service Maintenance Agreement on LOC-owned Wyatt Detector Equipment
Closed Special Notice Posted
- Solicitation number
- 2026-LGD-0038
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 81121 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Washington, District of Columbia 20540, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress, through its Contracts and Grants Directorate, has published a Special Notice announcing its intent to award a sole-source, firm-fixed-price service maintenance contract to Waters Technologies Corporation. This procurement action pertains to comprehensive maintenance and support services for three existing Wyatt-brand detector instruments located at the Library's Capitol Hill facility. The contract value falls below the simplified-acquisition threshold of $350,000 but exceeds the public-notice threshold of $25,000, triggering the requirement for this public announcement. The Library is pursuing a sole-source award rather than open competition, meaning no proposals from other vendors will be solicited and no separate written solicitation will be issued. This Special Notice serves as the sole public notification of the Library's intention to award the contract, with the Justification and Approval document posted publicly in advance of award rather than after, eliminating the need for subsequent postings.
The primary objective of this procurement is to secure a comprehensive service agreement for maintenance, repair, and technical support of three Waters Corporation detectors—specifically the DAWN, ViscoStar, and Optilab instruments—used in gel-permeation-chromatography applications within the Library's Preservation Research and Testing Division. The contract period runs from July 1, 2026, through June 30, 2027, with four optional one-year renewal periods extending through June 30, 2031, with a response deadline of April 14, 2026. Waters Corporation qualifies as the sole responsible source under FAR 6.302-1(b)(1) because it is the only vendor capable of providing the required services, given that Waters does not authorize third-party repair and certification and competitors have declined to offer service agreements for this equipment. The service agreement includes on-site repairs within five business days, annual preventative maintenance inspections, unlimited technical support via phone and email, software support, and loaner instrument provisions during factory repairs, with all technicians required to be Waters-trained and certified. No competitive proposals are being solicited, and procurement is restricted to Waters Technologies Corporation based on its unique technical capabilities and the Library's determination that sole-source acquisition represents the most cost-effective and operationally sound approach.
Notice text
This is a public notice prepared in accordance with Federal Acquisition Regulation (FAR) 5.2 – Synopsis of Proposed Contract Actions.
The Library of Congress (Library), Contracts and Grants Directorate (CGD), intends to award a sole-source, firm-fixed-price (FFP) contract to Waters Technologies Corporation (Mailstop SA 34 Maple Street, Milford, MA 01757). The work to be performed under the contract will be performed at the Library of Congress – Capitol Hill.
The period of performance (POP) of the intended contract shall be one 12-month base year and four 12-month option years. It is valued at an amount below the simplified-acquisition threshold (SAT) of $350,000.00, but above the public-notice threshold of $25,000.
This Library seeks a comprehensive service agreement for its existing Wyatt Technology-branded detectors, comprising: DAWN (serial # 3829-D3HC), ViscoStar (serial # 707-V3), and Optilab (serial # 3850-OP1) detectors. The service-support agreement includes repair and replacement of parts and components, one on-site preventative maintenance inspection per year, and priority support by phone and email.
This announcement constitutes the only public notice of this requirement. The Library is not requesting proposals are not from other parties and a written solicitation will not be issued. This public notice accomplishes the following:
1. Notice of the Library’s intent to make a sole-source award for this requirement to the business listed herein;
2. Synopsizing the requirements in accordance with the FAR; and
3. Publicly posting the approved Justification and Approval (J&A) to the public in advance of the contract award rather than after.
As a result of this public posting, a second posting of the J&A is not required after the award has been made.
As a result of this public posting, this shall be the only notice issued. A separate award notice and a separate J&A posting shall not be performed, as all public information is being by means of this public notice.
The following attachments are included in this notice:
1. Attachment 1: 2026-LGD-0038 Statement of Work (SOW)
2. Attachment 2: 2026-LGD-0038 JA (Redacted for Public Release)
No further notices shall be pursued at this time in regard to this contracting action.
Finally, the Library shall accept capability statements from other prospective businesses and review them for potential changes to its procurement direction. The Library is not, however, obligated to change directions in this procurement without ample evidence.
Files
| File | Type | Posted |
|---|---|---|
| 2026-LGD-0038 Statement of Work (SOW).pdf | ||
| 2026-LGD-0038 JA Redacted.pdf |
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