Software tracking solution for implant and tissue biological and non-biological items

The Department of Veterans Affairs Veterans Health Administration is seeking a comprehensive Software-as-a-Service (SaaS) tracking solution for managing biological and non-biological implantable items and tissues across its North Eastern Consortia (VANEC) facilities in VISNs 1, 2, 4, and 5. The solution must be a total SaaS offering that includes software, hardware, licensing, training, and inventory management capabilities, with mandatory integration into the Cerner (Oracle) platform to track items from receipt through patient use. Key requirements include support for unique item and patient identifiers, barcode capabilities, comprehensive reporting tools, hardware specifications including intelligent cabinets and refrigeration units at various temperature ranges, and full compliance with VA policies, VHA Directive 1081.02, and FDA guidelines. Interested vendors must submit a 2-5 page written Capability Statement addressing specific technical requirements and qualifications by January 19, 2026, at 4:30 PM EST to Pearl Wray. This is a market research Sources Sought Notice, not a formal request for proposal; therefore, vendors should not submit pricing information at this time, and the government will not reimburse costs associated with responding.

This procurement is not utilizing any set-aside designations and will replace the current incumbent contractor, LPIT Solutions Inc., whose TrackCore SaaS Solution operates under BPA Number 36C24121A0054 expiring August 31, 2026. The new Blanket Purchase Agreement will be structured as a Firm Fixed Price contract with an anticipated five-year period of performance beginning September 1, 2026, covering 43 VA medical facilities across multiple states including Massachusetts, New York, Maryland, West Virginia, Pennsylvania, and Washington DC. The current line item list encompasses 82 unique Contract Line Items covering annual license and maintenance fees, various sizes of intelligent storage cabinets ranging from 4.6 to 25 cubic feet, intelligent refrigerators and freezers operating at temperatures from -20°C to -80°C, RFID tags, access badges, training services, implementation fees, technical support, and extended warranties. The solicitation falls under NAICS code 513210 (Software Publishers) with a size standard of $47 million and PSC code DA10 for IT and Telecom Business Application Software as a Service.