Soft starters and associated equipment for condenser water pumps (CWP)

The Department of Energy Office of Science, through Brookhaven National Laboratory, is seeking to procure soft starters and associated equipment for condenser water pumps consisting of six specific Allen-Bradley components including motor controllers, protective modules, terminal lugs, HIM cables, and communication adapters. The solicitation requires precise catalog and part numbers with no substitutions permitted, and all items must include warranties. This is a firm fixed price contract opportunity classified under NAICS code 335314 (Relay and Industrial Control Manufacturing) with a size standard of 750 employees. The evaluation will be conducted using lowest price technically acceptable criteria, with awards made to the offeror providing the best value. Questions regarding the solicitation must be submitted by August 14, 2025 at 5:00 PM, and all quotes are due by August 19, 2025 at 4:00 PM EST.

This opportunity has no set-aside designation, allowing both small and large businesses to compete, though payment terms differ with Net 10 days for small businesses and Net 30 days for large businesses. The contract requires delivery of four units of each of the six specified line items, totaling 24 pieces of electrical control equipment, with all deliveries to be completed by September 30, 2025. Performance will take place at Brookhaven National Laboratory in Upton, NY, with specific delivery requirements including working hours restrictions and quality assurance documentation. Vendors must be registered in the System for Award Management (SAM) and may need to complete additional forms such as ACH authorization, W-9, or W-8 depending on their business classification. The solicitation includes comprehensive quality assurance requirements and mandates that vendors provide certificates of conformance with each shipment while maintaining quality records for at least three years.