CIRA - Snow Removal - Area-West - RESOLUTION Award 7.6.26.pdf
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- Solicitation number
- 75H70626Q00060
About this file
This is a Contract Instrument Review and Approval Form documenting the review and approval process for a solicitation action. The contract/solicitation number is 75H70625Q00060 for Snow Removal and De-Icing Services at GPAO-West in Rapid City, South Dakota. The Contract Specialist is Wenda Wright and the Contracting Officer is LaDonna Collins. The form tracks the review workflow through multiple reviewers: a Purchasing Agent who concurred without comments, William Kohl who initially rejected with comments and subsequently concurred without comments, and LaDonna Collins who rejected with comments.
William Kohl's initial comments on March 16, 2026, identified three deficiencies: the absence of an approved Inclusion of Options, missing Contracting Officer Authority in the Statement of Work, and inconsistency in characterizing the instrument as a Blanket Purchase Agreement when only one facility was listed. These issues were resolved by placing documentation in the contract file, entering CO Authority into the SOW, and changing the wording from BPA to Purchase Order. LaDonna Collins subsequently provided extensive corrections documented in a separate document titled "Corrections Required for RFQ 75H70626Q00060," which required revisions to convert the SOW to a Performance Work Statement, remove narrative from Block 20, restructure CLINs, add appropriate clauses including HHSAR provisions, revise evaluation criteria, add site visit instructions, correct delivery dates, and ensure the QASP was properly included in the final document.
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Other files
| File | Type | Posted |
|---|---|---|
| Amend One QA and extend.pdf | ||
| RFQ 26Q00060.pdf |
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Text version
Contract Instrument Review and Approval Form
Contract / Solicitation Number:
CS:
CO:
Check One:
Contract File Documents Solicitation Award Modification Protest Termination
Instructions: This form shall be used any time a contract action (including pre-solicitation documentation, solicitations, awards, and modifications) is routed through Peer or Supervisory review and approval. Use a separate form for each action (but multiple types of pre-solicitation documentation [i.e. D&F, J&A, etc] may be routed together as one action with a single review and approval form). Before submitting the action to the first reviewer, the CS shall fill in the first two columns below (Reviewer and Action Required), listing each individual who must review the action and whether the individual is concurring or approving (both actions require a signature; approval indicates the final approval, which is usually the signing CO, but may be the Competition Advocate or HCA for Pre-Solicitation Documents). The reviewers shall indicate whether he or she concurs/approves or rejects, and whether comments are provided. Each reviewer must sign and date where indicated.
If comments are provided, the reviewer shall list them in the spaces provided below, or shall reference an attached document. The CS must indicate how each the comment has been addressed on this form, or reference the attached document, and shall initial and date to acknowledge that all comments have been addressed.
Reviewer Action Required
Concur / Approve / Reject (indicate with or w/o comments)
Signature/Date
Reviewer Name:
Comments:
Resolution of Comments: Initials Date:
Date:
Date:
Date:
Date:
| Contract Solicitation Number: 75H70625Q00060 - Snow Removal and De-Icing Services - GPAO-West, Rapid City, SD |
| CS: Wenda Wright |
| CO: LaDonna Collins |
| Contract Action: Solicitation |
| Action Required: |
| 0: [Review] |
| 1: [Review] |
| 2: [Review] |
| 3: [Review] |
| 4: [ ] |
| 5: [ ] |
| Concur Approve Reject: |
| 0: [Concur without comments] |
| 1: [Reject with comments] |
| 2: [Concur without comments] |
| 3: [Reject with comments] |
| 4: [ ] |
| 5: [ ] |
| Signature: | |
| 2026-03-02T10:27:24-0600 | |
| ANDREA WHIPPLE -S |
| 2026-03-16T14:23:11-0500 | |
| William C. Kohl -S |
| 2026-05-07T16:17:15-0500 | |
| William C. Kohl -S |
| 2026-06-22T23:12:58-0600 | |
| LADONNA L. COLLINS -S |
| Reviewer Name: |
| 0: William Kohl 03.16.2026 |
| 1: L. Collins |
| 2: |
| 3: |
| 4: |
| Comments: |
| 0: 1. Didn't see an approved Inclusion of Options. |
2. CO Authority is missing from the SOW.
3. This is for a BPA, however, there is only one facility listed on the SOW.
| 1: See document titled: Corrections Required for RFQ 75H70626Q00060. |
| 2: |
| 3: |
| 4: |
Resolution of Comments: 1. Put in file
2. Entered
3. Changed wording to PO
| Comment Resolved Signature: | |
| 2026-04-16T12:06:24-0500 | |
| WENDA WRIGHT -S |
| 2026-07-07T10:57:29-0500 | |
| WENDA WRIGHT -S |
| Reviewer: |
| 0: Purchasing Agent |
| 1: William Kohl |
| 2: William Kohl |
| 3: LaDonna Collins |
| 4: |
| 5: |
Resolution of Comments_2: 1. SOW was revised to a PWS. I just forgot to change the title of the document. So, it is now changed.
2. All narrative removed from Block 20.
3. Restructured CLIN #s
4. Revised PWS
5. POP corrected
6. Clauses added. I forgot to bounce them off of the removed clause 52.212-5. HHSAR clauses added.
7. Clauses 52.204-7 and -13 are in there.
8. Evaluation criteria revised.
9. Site visit instruction added in the PWS - Section 7.0
10. Typos have been corrected.
11. Not sure how that Delivery Date got in that specific location but all Delivery Dates have been revised.
12. All have been revised (PWS, Clauses, CLINS, POP dates, instructions). The SOW was actually a PWS, but I needed to revise the title so the QASP was in there.
| Resolution of Comments_3: |
| Resolution of Comments_4: |
| Resolution of Comments_5: |
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