SMALL BUSINESS SET-ASIDE - Optometry Equipment and Annual Service Agreement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-24-Q-0165.  Submit only written quotes for this RFQ. This solicitation is a Small Business Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.  The associated NAICS code is 334510.

This RFQ contains ten (10) Line Items for a Base plus four option years:

CLIN

DESCRIPTION

QTY

UNIT

Unit Price

TOTAL

0001

CLARUS 700, Fixation device instrument review license, onsite data transfer, table (Item Code: 266002-1168-951) Include 1-year manufacturer warranty.

1.00

EA

0002

HFA3 Model 860 Current Version w/Liquid trial lens, RelEye, Kinetic, GPA, Head TRK, Gaze TRK & table (Item Code: 26602-1162-270-10HFA3860S15) Include 1-year manufacturer warranty.

1.00

EA

0003

VISUREF 150 VISUREF 150 AutoRefractor/Keratometer (Item Code: 000000-2247-204-01BUVR15) Include 1-year manufacturer warranty.

1.00

EA

0004

Serial Cable RS232 Sub-D, 3M Visuref 150 AutoRefractor/Keratometer (Item Code: 000000-2247-204-50SCSC3)

1.00

EA

0005

Interface for Dicom Instrument (Item Code: 000000-2244-886-40F3PDL3)

1.00

EA

0006

Half Day On-Site Product Training (Item Code: 266002-1158-502)

1.00

EA

0007

Option Year 1 – OPTIME COMPLETE SERVICE PLANS TO COVER:

• CLARUS 700 (Item Code: 000000-2327-279)
• HFA3 MODEL 860 (Item Code: 000000-2149-432)
• VISUREF 150 (Item Code: 266002-1173-013)

12

EA

0008

Option Year 2 – OPTIME COMPLETE SERVICE PLANS TO COVER:

• CLARUS 700 (Item Code: 000000-2327-279)
• HFA3 MODEL 860 (Item Code: 000000-2149-432)
• VISUREF 150 (Item Code: 266002-1173-013)

12

EA

0009

Option Year 3 – OPTIME COMPLETE SERVICE PLANS TO COVER:

• CLARUS 700 (Item Code: 000000-2327-279)
• HFA3 MODEL 860 (Item Code: 000000-2149-432)
• VISUREF 150 (Item Code: 266002-1173-013)

12

EA

0010

Option Year 4 – OPTIME COMPLETE SERVICE PLANS TO COVER:

• CLARUS 700 (Item Code: 000000-2327-279)
• HFA3 MODEL 860 (Item Code: 000000-2149-432)
• VISUREF 150 (Item Code: 266002-1173-013)

12

EA

PERIOD OF PERFORMANCE:

Base Year:              TBD – 45 days after date of award (1-year Manufacturer Warranty)

Option Year One:    TBD – Annual Optime Service Agreement

Option Year Two:    TBD – Annual Optime Service Agreement

Option Year Three:  TBD – Annual Optime Service Agreement

Option Year Four:    TBD – Annual Optime Service Agreement

Vendor Technical Requirements:  The contractor shall provide new Optometry Equipment with one-year manufacturer warranty with four option years for annual service agreement for the Pawnee Indian Health Center as listed below:

(1) Zeiss Clarus 700, Fixation Device, Instrument review license, onsite data transfer and table :

• Imaging Modes: Fluorescein Angiography, Autofluorescense-Green, Autofluorescense-Blue, Infrared reflectance, External Eye Image, Stereo

• Field of View (from center of eye): Widefield (one-image) :133°, Ultra-widefield (two-images): 200°, Montage (up to 6 images) up to 267°

• Resolution: Optical 7.3um

• Minimum pupil diameter: 2.5 mm

• Working distance: 25 mm

• Compensation for ametropia: -24 D to +20 D continuous

• Automatic Operations: Auto-focus, Auto montage, Auto-Gain, Auto-laterality

• Acquisition speed: Live IR Preview, 10 frames/sec, Image Capture, <0.2 sec

(1) Humphrey Field Analyzer 3 (HFA3) Model 860 Current Version w/liquid Trial Lens, RelEye,        kinetic, Guided Progression Analysis, Head Tracking, Gaze Tracking and Table :

• Electrical Requirement: 100-120v-50/60Hz, 4.0A

• Internal Storage: 500 Gb

• Operating System: Windows 10

• Fixation Control 

o Video eye monitor

o Heijl-Krajau Blind spot monitor

o Gaze Tracking

o Head Tracking

o Vertex Monitoring

• Visual Field Index: Summary measurement expressed as a percent or normal age0adjusted visual fields

• Liquid Trial Lens: Uses liquid pressure. Correction range: -8 to +8 diopters. Spherical correction only.

• Smart touch interface

• SITA Database

• STATPAC software package

• Kinetic Testing

• Glaucoma Hemifield Test (GHT)

(1) Visuref 150 Autorefractor/Keratometer

(1) Serial cable RS232 Sub-D, 3M Visuref 150 Autorefractor/Keratometer

(1) Interface for DICOM Instrument

(1) Half Day On-site Product Training

Submit Quotes no later than: 07/16/2024 04:00p.m. CDT  to the Following Point of Contact:  via Email: amber.chavez@ihs.gov.

Evaluation:  FAR 52.212-2 Evaluation -- Commercial Items (NOV 2021) (completed as follows):

(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable

Evaluation Factors:

1. Price
2. Technical Requirements

To be considered technically acceptable, items must meet the following:

1. The Contractor shall provide equipment and one-year manufacturer warranty on the following:
   1. Clarus 700, Fixation Device
   2. HFA3 Model 860
   3. Visuref 150
2. The Contractor shall deliver to the Pawnee Indian Health Center at 1201 Heritage Circle, Pawnee, OK 74058 with all products, installation instructions, warranty documents, and In-Service Support.
3. The Contractor shall install the Stand-alone equipment.
4. The Contractor shall provide on-site training with Clinical Applications Specialist.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

This solicitation will result in a firm fixed price purchase order pursuant to the terms and conditions below.  Terms and conditions other than those stated will not be accepted.  The above pricing is all inclusive. 

PROVISIONS:  The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items (SEP 2023); FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (MAY 2024) (the offeror should include a completed copy of this provision with their quote).

CLAUSES:  The following FAR clauses apply to this solicitation:

FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2023); FAR 52.212-5 (MAY 2024), Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (to include the following clauses sited):  FAR 52.203-6 Restrictions on Subcontractor Sales to the Government;  52.203-13, Contractor Code of Business Ethics and Conduct; FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards; FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment; FAR 52.219-8; FAR 52.219-13,; FAR 52.219-28,; FAR 52.222-3, Convict Labor; FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; FAR 52.222-26, Equal Opportunity; FAR 52.222-35 Equal Opportunity for Veterans; FAR 52.222-36, Equal Opportunity for Workers with Disabilities; FAR 52.222-37 Employment Reports on Veterans; FAR 52.222-40, Notification of Employee Rights Under the National Labor Relations Act; FAR 52.222-50, Combating Trafficking in Persons; FAR 52.223-18, Encouraging Contractor Policies to Ban text Messaging While Driving;  FAR 52.225-1, Buy American Act--Supplies;  FAR 52.225-13, Restriction on Certain Foreign Purchases; FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management; FAR 52.222-41,FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment.  The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil.

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (amber.chavez@ihs.gov) 

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award.  Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability.  Failure to provide sufficient technical detail may result in rejection of your quote.