Optometry Equipment Spec Sheet-Signed.pdf

Department of Health and Human Services Indian Health Service Oklahoma City Area

Specifications Optometry Equipment

1. PURPOSE OF THE PROJECT

The Pawnee Indian Health Center (PIHC), Indian Health Services (IHS) has a need for new diagnostic equipment for the Optometry Department. This new equipment will replace the outdated, out of warranty equipment currently in the department. This will allow them to provide the level of care that is standard in Optometry to detect disease states such as glaucoma and retinopathy for Native American and Alaskan Natives of the PIHC.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide the following for the Pawnee Indian Health Center Optometry Department:

(1) Zeiss Clarus 700, Fixation Device, Instrument review license, onsite data transfer and table :

• Imaging Modes: Fluorescein Angiography, Autofluorescense-Green, Autofluorescense-Blue, Infrared reflectance, External Eye Image, Stereo

• Field of View (from center of eye): Widefield (one-image) :133°, Ultra-widefield (two-images): 200°, Montage (up to 6 images) up to 267°

• Resolution: Optical 7.3um

• Minimum pupil diameter: 2.5 mm

• Working distance: 25 mm

• Compensation for ametropia: -24 D to +20 D continuous

• Automatic Operations: Auto-focus, Auto montage, Auto-Gain, Auto-laterality

• Acquisition speed: Live IR Preview, 10 frames/sec, Image Capture, <0.2 sec

(1) Humphrey Field Analyzer 3 (HFA3) Model 860 Current Version w/liquid Trial Lens, RelEye, kinetic, Guided Progression Analysis, Head Tracking, Gaze Tracking and Table :

• Electrical Requirement: 100-120v-50/60Hz, 4.0A

• Internal Storage: 500 Gb

• Operating System: Windows 10

• Fixation Control o Video eye monitor o Heijl-Krajau Blind spot monitor o Gaze Tracking o Head Tracking o Vertex Monitoring

• Visual Field Index: Summary measurement expressed as a percent or normal age0adjusted visual fields

• Liquid Trial Lens: Uses liquid pressure. Correction range: -8 to +8 diopters. Spherical correction only.

• Smart touch interface

• SITA Database

• STATPAC software package

• Kinetic Testing

• Glaucoma Hemifield Test (GHT)

• (1) Visuref 150 Autorefractor/Keratometer

• (1) Serial cable RS232 Sub-D, 3M Visuref 150 Autorefractor/Keratometer

• (1) Interface for DICOM Instrument

3. PERIOD OF PERFORMANCE

45 days from date of award with a one year manufacturer warranty. Upon warranty expiration, a service contract will be awarded for four (4) option years for Clarus 700, HFA3 860, and Visuref 150.

4. LEVEL OF EFFORT

4.1. The contractor shall provide one year manufacturer warranty on the following:

4.1.1. Clarus 700, Fixation Device

4.1.2. HFA3 Model 860

4.1.3. Visuref 150

4.2. The contractor shall deliver to Pawnee Indian Health Center at 1201 Heritage Circle, Pawnee, OK 74058 with all products, installation instructions, warranty documents, and In-Service Support.

4.3. The contractor shall install the stand-alone equipment

4.4. The contract shall provide on-site training with Clinical Applications Specialist

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV

DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees will be required to obtain a visitor’s pass upon arrival for services from Facilities Management.

5.2. The US PHS Pawnee Indian Health Center is a tobacco/smoke free environment (buildings and grounds).

No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Pawnee Indian Health Center official, presenting valid identification, smoking restriction and any safety procedures.

5.4. The contractor shall not disclose or cause to disseminate any information concerning operations of Pawnee

Indian Health Center. Such action(s) could result in violation of the contract and possible legal actions.

5.4.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

5.5. Termination Amortization Schedule: A termination amortization schedule shall be included as an attachment of the awarded contract. If the Government does not exercise any of the options listed in the price / cost schedule, the Government’s not exercising the options will have the same effect as if the Government terminated for convenience. All remedies afforded to contractor in regards to a termination for convenience shall be available to the contractor.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 4:30 pm, Monday through Friday.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract, to include but not limited to: equipment, supplies, shipping, and training.

9. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

Department Supervisor:

Chief Executive Officer: