Small Business Set-aside, Brand-name Only Planmeca ProSensor HD

The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 21 is seeking to procure 11 Planmeca ProSensor HD dental sensors (Size 2-6") for the VA Central California Health Care System located in Fresno, California. This procurement is specifically for a brand-name dental imaging product under NAICS code 339114 with a size standard of 750 employees. Potential offerors must be either the manufacturer or an authorized distributor and must be registered in the System for Award Management (SAM). The solicitation requires quotes to be submitted by May 15, 2025, at 10am PDT to Joeferson Gawaran via email, with the contract period running from May 19, 2025, to August 17, 2025. The evaluation criteria for this procurement will be price only, with a requirement for full documentation and completion of all contract line items.

The solicitation is designated as a Total Small Business set-aside, specifically focused on a single-source procurement under the Simplified Acquisition Threshold (SAT). Market research identified two Service-Disabled Veteran-Owned Small Business (SDVOSB) distributors and one Small Business distributor capable of meeting the requirement. The estimated value of the procurement is under $250,000, with a delivery requirement of 90 days after receipt of order (ARO) to the Fresno VA facility. The single-source justification emphasizes the unique compatibility of the Planmeca ProSensor HD with existing x-ray equipment, noting that alternative sensors could cause potential delays in patient care. The procurement will be conducted as an Open Market, Brand-name Only acquisition under the Non-Manufacturer Rule, specifically targeting small businesses within the dental equipment and supplies manufacturing sector.