Situate Detection System
Closed Pre-Solicitation Posted
- Solicitation number
- PANHCA-25-P-0000-006620
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 339112 Surgical and Medical Instrument Manufacturing
- Place of performance
- Landstuhl Rhineland-Palatinate Germany
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command is seeking information on a Situate Detection System, a sophisticated medical equipment solution designed to prevent retained surgical items during medical procedures. This Request for Information (RFI) aims to gather market intelligence about medical scanning technology with specific capabilities, including a console that provides workflow guidance, a body scanner with six radiolucent antennae, and a room scanner for detecting missing sponges. The RFI emphasizes the need for a system that can detect tagged surgical sponges within 15 seconds or less, integrate seamlessly into existing operating room processes, and provide high-accuracy detection with minimal workflow disruption. Responses are due by April 7, 2025, and the government has explicitly stated that this is not a formal solicitation but a market research effort to understand potential solutions. Respondents are advised that their submissions will be comprehensively reviewed, with no guarantee of future contract publication.
The pre-solicitation notice indicates no specific set-aside designations for this potential procurement, which falls under the NAICS category of Surgical and Medical Instrument Manufacturing (339112). While no incumbent contractors are mentioned, the government is specifically interested in products that are readily available and can meet detailed technical requirements, including low-energy radiofrequency signal detection, user-friendly interfaces with audible and visual alerts, and compatibility with single-use cotton disposables with attached RF tags. The system must have a boot-up time of less than two minutes, provide unique confirmation codes for each scan, and be capable of storing scan result data for evaluation. No specific budget range or quantity of systems is provided in the notice, suggesting this is an initial market exploration phase to understand potential vendor capabilities and product specifications before formal solicitation.
Notice text
REQUEST FOR INFORMATION (RFI) for Analyzer – Situate Detection System
THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR A REQUEST FOR QUOTATIONS
(RFQ); IT IS STRICTLY A REQUEST FOR INFORMATION (RFI). NEITHER UNSOLICITED PROPOSALS NOR ANY OTHER KINDS OF OFFERS WILL BE CONSIDERED IN RESPONSE TO THIS RFI. NO CONTRACT/ORDER WILL BE AWARDED PURSUANT TO THIS ANNOUNCEMENT.
Disclaimer: The purpose of this RFI notice is to gain market knowledge. This notice does not obligate the Government to award a contract/order or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's solution and qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a synopsis and/or solicitation may or may NOT be published at a future date and time.
The government is seeking information on the availability of Situate Detection System medical equipment that can meet the requirements (below):
Salient Characteristics:
Console:
- Provides on-screen prompts guiding workflow.
- Generates unique confirmation codes for each scan, which can be entered into the EMR.
- Boot-up time less the 2 minutes.
- Frequent self-calibration
- Includes connection ports for scanning tools.
Body Scanner:
- Contains six evenly distributed radiolucent antennae placed under the patient.
- Detects tagged sponges within the surgical field.
- Provides hands-free scanning for in-vivo detection in 15 seconds or less.
Room Scanner:
- Handheld, motion-based device.
- Locates missing sponges beyond the sterile field, such as in linens and trash bins.
- Functions as both an antenna and receiver for detecting tagged cotton items.
Tagged Cotton Compatibility:
- Compatible with single-use cotton disposables with attached RF tags for identification.
Low-Energy Radiofrequency (RF) Signal:
- Detects surgical sponges left in or around the patient within the surgical field.
User-Friendly Interface:
- Produces audible and visual alerts signaling the presence of objects fitted with an RF tag.
- Provides instruction and feedback on scanning processes and results.
- Stores data that can be accessed to evaluate specific scan results.
Integration:
- Seamlessly integrates into existing OR processes without causing significant workflow disruptions.
Sensitivity and Specificity:
- Detects missing sponges with high accuracy, reducing the risk of retained surgical items. Bilateral intramuscular injection sites.
The government is in search of products that are readily available to meet these requirements, the lead time for the materials involved, and if there are additional features/capabilities that exceed the requirements.
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