SFC Leonard B. Francis (LBF) Readiness Center HVAC Maintenance

The Virgin Islands Army National Guard is soliciting quotes for comprehensive Heating, Ventilation, and Air Conditioning (HVAC) maintenance services at the SFC Leonard B. Francis Readiness Center on St. Thomas, U.S. Virgin Islands. The contractor must perform routine, preventive, and corrective maintenance on four specific HVAC systems, including a DOAS-01 unit in the Drill Hall and three Mitsubishi units (MSCU-01A, MSCU-01B, and MSCU-04) in Communications Rooms, with work encompassing cleaning distribution and return vents, registers, and coils, filter replacement, and control checking. Key contract objectives include providing a clean and healthy indoor atmosphere, maintaining continuous HVAC system operation, and controlling building temperatures, with all services to be completed during normal business hours (8:00 a.m. to 5:00 p.m., Monday-Friday). The government will evaluate offers based on technical approach, past performance, and price, with technical factors and past performance being significantly more important than price. Quotes are due by December 16, 2025 at 12:00 PM AST, with a site visit scheduled for December 8, 2025 at 1:00 p.m., and the performance period running from January 5, 2026 to February 6, 2026 (30 calendar days).

This solicitation is set aside exclusively for Women-Owned Small Businesses (WOSB) with a size standard of $19,000,000, and there is no incumbent contractor for this work. The contract is structured as a firm fixed price arrangement with no predefined budget range provided in the solicitation documents. The maintenance effort represents a single, comprehensive 30-day maintenance cycle, with the contractor responsible for conducting an initial site survey within five days of contract award and submitting a written report within 30 days of service completion. Minor repairs are included in the contract price, while major corrective repairs requiring significant parts and labor fall outside the scope of this contract. The contractor must also provide all necessary personnel, labor, materials, and equipment, submit a Quality Assurance Plan, complete security and safety training, and maintain detailed daily project logs throughout the performance period.