Notice ID_ W9127P26QA001 _Industry Questions and Answers 5 Dec 25.pdf

Notice ID: W9127P26QA001

Industry Questions and Answers

5 Dec 2025

1. Inquiry/Questions: Will there be a site visit scheduled for this solicitation?

Response: Yes. Site Visit is scheduled for 1:00p.m 8 Dec 25.

2. Inquiry/Questions: Is there an incumbent? If so, may you please provide the company name and award ID?

Response: No, there is no incumbent.

3. Inquiry/Questions: Should we plan for monthly ongoing services or only a one-time, 30-day maintenance?

Response: No, this is a one-time service.

4. Inquiry/Questions: Are we only performing maintenance on the air handlers or total HVAC maintenance to include cleaning vents and A/C ducts as well?

Response: Maintenance is to be performed on the complete HVAC system. Work shall include cleaning of the distribution and return vents and registers, cleaning of the coils, replacement of filters and checking of the controls.

5. Inquiry/Questions: Major Repairs: If a major deficiency is discovered during the 30-day performance period (e.g., a failed compressor or main component) that requires significant parts and labor, is the cost of such a major corrective repair expected to be absorbed by the contractor under the Firm-Fixed Price of this contract?

Response: The cost of major corrective repair is not included in this contract. As part of the final report, the contractor is to identify any major deficiencies or failed main components and provide recommendations for repairs or replacement.

6. Inquiry/Questions: Minor Repairs: For minor deficiencies that can be corrected quickly (e.g., replacing a contactor, tightening a connection, adding a small amount of refrigerant due to a minor leak), are the parts and labor for these smaller corrective actions considered included in the routine maintenance scope and contract price?

Response: Yes, minor repairs are included as part of the scope of this project.

7. Inquiry/Questions: Frequency: Given the 30-day period, is the contractor expected to perform a single, comprehensive maintenance cycle (e.g., one annual-level inspection/PM for all covered units) within that timeframe, or is a different frequency expected?

Response: The contractor is expected to perform a single, comprehensive maintenance cycle.

Maintenance has not been performed on units for the past year.

8. Inquiry/Questions: Anticipated Overtime: Is there a preliminary schedule or list of specific tests/maintenance actions that the Government anticipates will be disruptive to the facility's normal utilization and therefore must be scheduled during off-hours or on weekends?

Response: The Government does not have a list of tests that are expected to be disruptive. The contractor will create its test schedule and identify any tests that may be disruptive.