Service Maintenance Agreement for Nikon X-Ray Machine
Closed Special Notice Posted
- Solicitation number
- FA860125Q0161
- Agency
- AFLCMC Wright Patterson AFB Lifecycle Management Center, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621512 Diagnostic Imaging Centers
- Place of performance
- Wright Patterson AFB, Ohio, United States
- Points of contact
-
- Claire Hess claire.hess@us.af.mil
- Dametria Walder dametria.walder@us.af.mil (937) 656-7399
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Air Force Life Cycle Management Center at Wright-Patterson Air Force Base has published a Special Notice announcing its intent to award a sole source contract for service maintenance agreement of a Nikon X-Ray machine. The contract will support the Air Force Institute of Technology (AFIT) located at Wright-Patterson AFB, Ohio, and falls under NAICS code 621512 (Diagnostic Imaging Centers) with a size standard of $19 million. The Air Force intends to negotiate exclusively with Nikon Metrology, Inc., located in Brighton, Michigan, as the sole available source. This procurement action is being conducted under FAR 13.106-1(b)(2) authority, which allows for sole source contracting when only one source is reasonably available. The contracting officer has determined that Nikon Metrology is the only entity capable of meeting the government's requirements due to their proprietary rights over the equipment.
The primary objective of this contract is to establish a one-year service maintenance agreement for a Nikon XTH225 ST X-ray Machine that supports student research at AFIT. Key requirements include preventive and remedial maintenance services, twice-annual mechanical and electrical inspections, annual radiation surveys, and emergency maintenance with a 72-hour response time target. While this is not a competitive solicitation, responsible sources may submit capability statements, proposals, quotations, or exceptions to the sole source approach within five days of the notice publication date of August 20, 2025, making the response deadline August 25, 2025. The sole source justification is based on Nikon's exclusive ownership of proprietary rights, their policy of not selling parts to third-party repair groups, and the absence of authorized distributors capable of meeting the technical requirements. Any responses received will be evaluated primarily to determine whether competitive procurement should be conducted instead of the planned sole source award.
Notice text
INTENT TO SOLE SOURCE
The United States Air Force, AFLCMC/PZIBA, Wright-Patterson AFB, Ohio 45433-5344 publishes this notice of intent to award a sole source contract for informational purposes only. This proposed action is for the acquisition of the Service Maintenance Agreement of Nikon X-Ray machine for the Air Force Institute of Technology (AFIT) located at Wright Patterson AFB, Ohio 45433.
The Government intends to solicit and negotiate with only one source under the authority of FAR 13.106-1(b)(2) The Contracting Officer has determined that only one source is reasonably available: Nikon Metrology, Inc.
This proposed procurement will be a Sole Source under North American Industry Classification System code (NAICS) 621512 - Diagnostic Imaging Centers, with a size standard of $19M.
The proposed source is Nikon Metrology, Inc., 12701 Grand River RD. Brighton, Michigan 48116, United States.
This notice of intent is not a request for competitive quotations. However, all responsible sources may submit a capability statement, proposal, quotation, or exception to the intent to purchase on a sole source basis, which shall be considered by the Government if received within five (5) days of this notice. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.
In order to comply with FAR 5.207(c)(15), the reason for lack of competition is as follows: The proposed vendor, Nikon Metrology Inc., is the only known source able to satisfy the Government's requirements as they own all proprietary rights. Nikon does not sell parts to third party repair groups. Only Nikon will be able to supply components for repair and/or replacement. There are no authorized distributors that can meet this requirement. Both AFIT and contracting personnel utilized subject matter experts with experience for this requirement but were unable to find other resources that were able to meet this requirement.
The Department of Defense (DoD) has determined the System for Award Management (SAM) to be the single DoD registration for contractors who conduct business or who are interested in conducting business with the DoD. Contractors must be registered in SAM prior to award for contracts issued after 29 May 2012. You may contact SAM at 866-606-8220. SAM website: www.SAM.gov.
The contact for this acquisition is Dametria Walder. Any information should be e-mailed to dametria.walder@us.af.mil no later than 11:00 am Local (Wright-Patterson AFB) Time, Monday, 25 August 2025. Only inquiries/information received by this date will be considered.
Be advised that all correspondence sent via e-mail shall contain a subject line that reads “FA860125Q0161 Nikon X-RAY Machine Service Maintenance Agreement.” Note that e-mail filters at Wright-Patterson AFB are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe, or .zip files). Therefore, if this subject line is not included, the e-mail may not get through the e-mail filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the e-mail filters at Wright-Patterson AFB. If sending attachments with e-mail ensure only .PDF, .doc, or .xls documents are sent. The e-mail filter may delete any other form of attachments.
Attachments:
- Performance Work Statement
- Redacted Sole Source Justification
Attachments
| File | Type | Posted |
|---|---|---|
| Attachment 1_PWS-Nikon-Service final.pdf | ||
| Attachment 2_SSJ Nikon_Redacted.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Service Maintenance Agreement for Nikon X-Ray Machine | Special Notice | |
| Service Maintenance Agreement for Nikon X-Ray Machine | Pre-Solicitation |
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