Service contract formillipore water purification systems (8 units) (ambis 2197754)

This notice is a combined synopsis/solicitation for commercial items using Simplified Acquisition Procedures. This acquisition will be made in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 “Streamlined Procedures for Evaluation and solicitation for commercial Items,” as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation (a written solicitation will not be issued) and quotes are being requested. The Solicitation number is RFQ-NIAID-24-2197754 and the solicitation is issued as a Request for Quotes (RFQ).

This acquisition will be processed under FAR Part 13 Simplified Acquisition Procedures (SAP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-06 November 06, 2023.

The North American Industry Classification System (NAICS) code for this procurement is 811210, Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $34 million. The requirement is being competed full and open competition, un-restricted and without a small business set-aside.

The National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for a one-year service contract for the following:

Service contract for:

• Milli-Q Direct 8 – ZR0Q00800 F0HB59921C
• Milli-Q Direct 8 – ZR0Q00800 F4SA43426C
• Milli-Q Reference – Z00QSV001 F0JB43984E
• Milli-Q Reference – Z00QSV001 F0JB43985A
• Milli-Q Reference – Z00QSV001 F0JB43985B
• Milli-Q Reference – Z00QSV001 F0JB43985C
• Milli-Q Reference – Z00QSV001 F0PB60460D
• Synergy Remote – SYNS0R000 F5BA52771D

To include the following:

• Unlimited onsite service visits Monday-Friday, excluding holidays.
• All repairs to include parts, travel and labor to install parts at customer site.
• Preventive maintenance to include checks on mechanical, hydraulic, and electrical. Replacement of worn parts and a PM maintenance kit. 
• All repairs to be performed by factory-trained field service engineers. 
• All replacement parts must be genuine MilliporeSigma parts. 
• Technical support via phone.  
• Work shall be performed by a factory-trained representative with documentation certified by MilliporeSigma. (Third party vendor must show proof of legal access to MilliporeSigma software licenses).
• Software and Firmware updates to be performed during preventive maintenance. 

For the Milli-Q Direct 8 – ZR0Q00800 F0HB59921C it must include the following:

Total Coverage Plan and 1 Preventive Maintenance

Qty 1 of cat#ZMQUVLP01 – UV Lamp for MQ Century

Qty 3 of cat#CDUFBI001 – Biopak UF Cartridge

Qty 1 of cat#TANKMPK02 – Vent Filter MPK02

Qty 2 of cat#PR0G000T3 – Progard T3 Cartridge

Qty 2 of cat#QPAK00TEX – Q-Pak Tex

For the Milli-Q Direct 8 – ZR0Q00800 F4SA43426C it must include the following:

Total Coverage Plan and 1 Preventive Maintenance

Qty 2 of cat#PR0G000T3 – Progard T3 Cartridge

Qty 1 of cat#ZMQUVLP01 – UV Lamp for MQ Century

Qty 3 of cat#CDUFBI001 – Biopak UF Cartridge

Qty 2 of cat#QPAK00TEX – Q-Pak Tex

For the Milli-Q Reference – Z00QSV001 F0JB43984E it must include the following:

Total Coverage Plan and 1 Preventive Maintenance

Qty 1 of cat#ZF3000423– Maintenance Kit Int

Qty 2 of cat#QGARDT1X1 – Q-Gard T1 Pack

Qty 1 of cat#ZMQULVLP01 – UV Lamp for MQ Century

Qty 3 of cat#CDUFBI001 – Biopak UF Cartridge

Qty 2 of cat#QTUM0TEX1 – Quantum Tex Cartridge

For the Milli-Q Reference – Z00QSV001 F0JB43985A it must include the following:

Total Coverage Plan and 1 Preventive Maintenance

Qty 1 of cat#ZF3000423– Maintenance Kit Int

Qty 2 of cat#QGARDT1X1 – Q-Gard T1 Pack

Qty 1 of cat#ZMQULVLP01 – UV Lamp for MQ Century

Qty 3 of cat#CDUFBI001 – Biopak UF Cartridge

Qty 2 of cat#QTUM0TEX1 – Quantum Tex Cartridge

For the Milli-Q Reference – Z00QSV001 F0JB43985B it must include the following:

Total Coverage Plan and 1 Preventive Maintenance

Qty 1 of cat#ZF3000423– Maintenance Kit Int

Qty 2 of cat#QGARDT1X1 – Q-Gard T1 Pack

Qty 1 of cat#ZMQULVLP01 – UV Lamp for MQ Century

Qty 3 of cat#CDUFBI001 – Biopak UF Cartridge

Qty 2 of cat#QTUM0TEX1 – Quantum Tex Cartridge

For the Milli-Q Reference – Z00QSV001 F0JB43985C it must include the following:

Total Coverage Plan and 1 Preventive Maintenance

Qty 1 of cat#ZF3000423– Maintenance Kit Int

Qty 2 of cat#QGARDT1X1 – Q-Gard T1 Pack

Qty 1 of cat#ZMQULVLP01 – UV Lamp for MQ Century

Qty 3 of cat#CDUFBI001 – Biopak UF Cartridge

Qty 2 of cat#QTUM0TEX1 – Quantum Tex Cartridge

For the Milli-Q Reference – Z00QSV001 F0PB60460D it must include the following:

Total Coverage Plan and 1 Preventive Maintenance

Qty 1 of cat#ZF3000423– Maintenance Kit Int

Qty 2 of cat#QGARDT1X1 – Q-Gard T1 Pack

Qty 1 of cat#ZMQULVLP01 – UV Lamp for MQ Century

Qty 3 of cat#CDUFBI001 – Biopak UF Cartridge

Qty 2 of cat#QTUM0TEX1 – Quantum Tex Cartridge

For the Synergy Remote – SYNS0R000 F5BA52771D it must include the following:

Total Coverage Plan and 1 Synergy Smart Preventive Maintenance

Qty 1 of cat#ZF3000320 – Maintenance Kit SMT

Qty 1 of cat#ZWAAZONE1 – Travel Zone 1

Qty 2 of cat#SYPK0SIA1 – Synergypak 1

Qty 2 of cat#MPFP04001 – Millipak Express 40 Filter

Qty 1 of cat#ZLUVWPM01 – WPM UV lamp 185NM 10 W

Period of Performance: 11/20/2023 - 11/19/2024

Quote Instructions

•           Indicate the order of priority in which repairs will be scheduled. (For example, if the          vendor serves multiple clients, which clients, if any, take precedence over others. If            there is a tier-based system that prioritizes certain clients or certain types of repairs

over others, indicate at what tier or priority of service that is being quoted.)

•           Indicate the nature of software updates/revisions during the service period. Include           when they will be implemented (for example, will revisions/updates be provided             and released to NIAID, during PM visits only, upon immediate release, or on another             schedule)

o          Provide End User License Agreement (EULA) if applicable

•           Vendor is invited to include past performance references of similar services, including

the description of the service, the period of performance, and a client contact name and          phone number for that award.

•           Quote must include response to all minimum service requirements, and all instructions       for the quote, for the offer to be accepted as responsive.

•           Vendor must include Unique Entity ID (UEI) number from sam.gov registration

Place of Performance: NIH, NIAID, 10 Center Drive, Bethesda, MD 20892, United States.  FOB: Destination

The government intends to award a firm fixed price purchase order to the responsible

contractor as a result of this RFQ that will include the terms and conditions set forth herein.  The award will be based on the following: technical capability to meet the requirements and price.

The following FAR provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (SEP 2023)

FAR 52.212-3 Offerors Representations and Certifications - Commercial Items (SEP 2023)

FAR 52.204-7 System for Award Management (OCT 2018)

(Offerors must complete annual representations and certifications on-line at http://www.sam.gov/ in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items (Please ensure FAR 52.209-2 -- Prohibition on Contracting with Inverted Domestic Corporations--Representation. (Nov 2015) is updated in your SAM record)

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (JAN 2017)

52.204–26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020) *** Must complete representation if attached to this solicitation- see attachment 52.204-26

The following FAR contract clauses apply to this acquisition:

FAR 52-212-4 Contract Terms and Conditions Commercial Items (NOV 2023)

FAR 52-212.5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (NOV 2023)

*The applicable subparagraphs of FAR52.212-5 are included in the attachment to this posting.

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (December 2015)

FAR 52.252-2 -- Clauses Incorporated by Reference. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:  http://farsite.hill.af.mil/vffara.htm

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation (www.sam.gov).

Copies of the above-referenced provisions and clauses are available from http://www.acquisition.gov/far/loadmainre.html & http: //www.hhs.gov/regulation/index.html or, upon request, either by telephone or fax.

Submission shall be received not later than November 15, 2023 @ 11:00 AM EST

Offers may be e-mailed to Rita Davis(E-Mail/ rita.davis@nih.gov). Offers shall include RFQ number in the subject line (RFQ-NIAID-24-2197754). Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f)

All responsible sources may submit an offer that will be considered by this Agency. 

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Rita Davis @ rita.davis@nih.gov.