Server Room Chiller Service
Closed Solicitation Posted
- Solicitation number
- CPS-2220-25-0046
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Rockville, Maryland 20850, United States
- Points of contact
-
- Felecia Pritchett fpritchett@cpsc.gov (301) 504-6979
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Consumer Product Safety Commission (CPSC) is seeking a contractor to provide quarterly chiller service for its server room at the National Product Testing and Evaluation Center in Rockville, Maryland. The solicitation is a Request for Quotation (RFQ) for comprehensive maintenance of a VERTIV Air cooled chiller, with a base performance period from September 22, 2025, through September 21, 2026, and four potential one-year option periods. Offerors must be factory-trained and authorized technicians capable of performing detailed quarterly inspections and maintenance on multiple system components, including filters, blower sections, condensers, and electrical systems. Potential contractors can participate in site visits on May 19 or May 22, 2025, and must submit fixed-price quotes via email by June 9, 2025, at 2 pm EST. Quotes must include a completed Offeror Representations and Certifications form, display the offeror's Taxpayer Identification number, CAGE code, and UEI number, and require a valid SAM.gov registration.
The solicitation is not set aside for any specific business category and is open to commercial item providers in the NAICS category 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance. The place of performance is located in Potomac, Maryland, with the specific service location being the CPSC's National Product Testing and Evaluation Center. Quotes must remain valid through September 22, 2025, and will be evaluated based on the contractor's ability to meet the detailed maintenance requirements outlined in the Statement of Work. The contract involves comprehensive service of a specific VERTIV Air cooled chiller (Model# FG0080, Serial # 014399790001), with tasks including airflow checks, filter replacements, mechanical component examinations, coil cleaning, refrigerant pressure monitoring, and overall equipment functionality verification. While specific award values are not disclosed, the contract structure suggests a firm-fixed-price arrangement for quarterly maintenance services over a potential five-year period.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
The U.S. Consumer Product Safety Commission (CPSC) intends to procure chiller service for the server room in accordance with attached requirement document. The chiller service for server room must be provided on a Firm-Fixed basis.
Delivery and acceptance shall be to the CPSC point of contact in accordance with Local Clause 1 B for the delivery of any items to CPSC.
The provision at 52.212-1, Instructions to Offerors-Commercial Items (Sep2023), applies to this acquisition. In addition to the requirements of FAR 52.212-1, the quote must prominently display the offeror's Taxpayer Identification number, CAGE code and UEI number, as well as contact information for the offeror's point of contact for the quote. A valid SAM.gov registration is required for award.
Additional instructions to offerors on quote requirements and submission are included in the Statement of Work.
Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (May 2024), if the annual SAM registration has not been completed. If the SAM registration has been completed, Offerors shall only submit paragraph (b) if there are applicable exceptions to the current registration.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Nov 2023), applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2025), applies to this acquisition. All required clauses have been selected in the Statement of Work.
The clause 52.204-7 System for Award Management (Nov 2024),applies to this acquisition.
The clause 52.204-13 System for Award Management Maintenance (OCT 2018), applies to this acquisition.
All additional requires clauses, terms and conditions are included in the Statement of Work.
Questions on this requirement are due via email to FPritchett@cpsc.gov no later than May 28, 2025 at 2:00pm Eastern Standard Time.
Quotes are due via email to FPritchett@cpsc.gov no later than June 09, 2025 at 2:00pm Eastern Standard Time.
Quotes must be valid through September 22, 2025.
An Offeror is required to be registered in SAM when submitting an offer or quotation and at time of award (see FAR Provision 52.204-7 System for Award Management and clause 52.204-13, System for Award Management Maintenance for the requirement to be registered in SAM and to maintain an active SAM registration during performance and through final payment). You must submit proof of your active SAM registration at time of submission of your quotation. Failure to submit proof of an active SAM registration will result in your quote being excluded from consideration.
Potential offerors may participate in a site visit to 5 Research Place, Rockville, MD 20850 on either May 19, 2025 at 9am eastern or on May 22, 2025 at 10am eastern. In order to participate in a site visit, the contractor must give the names of all personnel who will participate in the visit by no later than 7am eastern on May 19, 2025. Names must be submitted by email to FPritchett@cpsc.gov and CSterba@cpsc.gov. Only personnel who are named will be given access to CPSC facilities. Identification will be required at time of entry. All visitors will be subject to search and security screening.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
The U.S. Consumer Product Safety Commission (CPSC) intends to procure chiller service for the server room in accordance with attached requirement document. The chiller service for server room must be provided on a Firm-Fixed basis.
Delivery and acceptance shall be to the CPSC point of contact in accordance with Local Clause 1 B for the delivery of any items to CPSC.
The provision at 52.212-1, Instructions to Offerors-Commercial Items (Sep2023), applies to this acquisition. In addition to the requirements of FAR 52.212-1, the quote must prominently display the offeror's Taxpayer Identification number, CAGE code and UEI number, as well as contact information for the offeror's point of contact for the quote. A valid SAM.gov registration is required for award.
Additional instructions to offerors on quote requirements and submission are included in the Statement of Work.
Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (May 2024), if the annual SAM registration has not been completed. If the SAM registration has been completed, Offerors shall only submit paragraph (b) if there are applicable exceptions to the current registration.
The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (Nov 2023), applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jan 2025), applies to this acquisition. All required clauses have been selected in the Statement of Work.
All additional requires clauses, terms and conditions are included in the Statement of Work.
Questions on this requirement are due via email to FPritchett@cpsc.gov no later than May 13, 2025 at 2:00pm Eastern Standard Time.
Quotes are due via email to FPritchett@cpsc.gov no later than May 27, 2025 at 2:00pm Eastern Standard Time.
Quotes must be valid through September 22, 2025.
Attachments
| File | Type | Posted |
|---|---|---|
| 5RP chiller service contract SOW 5-15-25.pdf | ||
| 5RP chiller service contract SOW.pdf |
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