Security IT Destruction and Paper Shred

PRODUCT DESCRIPTION:

Contract Details

• One year base contract with 4 option years
• Vendor must be AAA NAID Certified
• Location: Redstone Arsenal, Alabama

Offsite paper shredding - Quarterly

• Frequency: Quarterly (12 weeks)
• 96 gallon bin swap – 36 bins
• Initial bins must be provided for swap
• Additional bin keys must be provided
• Pickup hours are between 9:00-3:30 Monday-Friday
• Shredding must be performed using commercial-grade equipment that produces particle sizes no larger than the 5/8-inch industry standard.
• All shredded paper must be securely baled and disposed of responsibly (e.g., recycled or destroyed without reuse as packing material or animal bedding).

Box purge – One-off service

• One-time purge of 30 standard banker boxes (10”x12”x15”)
• Boxes are palletized: 1 pallet
• Documents to match shredding and processing of quarterly paper shredding service

Hard Drive Collection and Destruction – Annual

• 150 hard drives per year
• Must include secure collection and certified destruction to ensure all data use permanently and irreversibly destroyed, in compliance with AAA NAID Certification standards
• Hard drives must be barcoded and tracked for verification of destruction.
• Destruction must be performed using equipment like the Obig-ShredPax model AZ-7V or equivalent, ensuring the drives are completely destroyed and unusable.
• Destroyed hard drive pieces must be recycled or sent to a landfill.

Certification Requirements

• NAID AAA Certification: The vendor must comply with the stringent security requirements of the National Association for Information Destruction (NAID) AAA certification. This includes:
  • Pre-employment and random criminal background checks for all employees.
  • Pre-employment and random drug screening for all employees.
  • Written and verifiable processes for secure destruction of materials.
  • Proof that shredded output is unreadable and meets industry standards.
  • $2,000,000 general liability insurance coverage.
  • Regular audits by NAID to ensure compliance with 27 critical security areas.

Additional Details

• All employees must sign confidentiality and non-disclosure agreements.
• Employees must wear company-issued photo ID badges and uniforms while on duty.
• The shredding facility must have a secure destruction area monitored by a closed-circuit camera system with recordings maintained for 90 days.
• The facility must have a monitored alarm system for fire and intrusion, with regular checks of lighting, door locks, and visitor logs.
• Visitors must sign a log, wear visitor badges, and be escorted at all times.
• All vehicles used for material transfer must have lockable cabs, fully enclosed boxes, and government roadworthiness inspections.
• Materials must be securely contained during transfer to prevent loss or unauthorized access.
• Materials collected from secure bins must be destroyed within 3 business days of arrival at the facility.
• Large purges of materials must be destroyed within 15 business days, with customer notification if delays occur.
• A Certificate of Destruction must be provided for all services, verifying that materials were securely destroyed.
• Customers must receive a receipt at the time of material pickup, indicating the type of material and services to be rendered.
• The shredding system must be capable of shredding 8 tons of paper per hour or equivalent capacity.
• Containers must be lockable and designed for secure collection and transportation of materials.
• Regular quality control checks must be in place to ensure compliance with stated standards.
• Operational systems (e.g., alarm systems, cameras) must be checked regularly to ensure proper functionality.

This RFI will utilize NAICS Code 561990.