Secure Content Management and Collaboration Platform
Closed Pre-Solicitation Posted
- Solicitation number
- 101926A0161
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Washington, District of Columbia 20006, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State's Bureau of Diplomatic Technology is conducting market research through a Request for Information seeking a secure, cloud-based content management and collaboration platform solution. This RFI is issued solely for information and planning purposes and does not constitute a binding solicitation or guarantee any subsequent contract award. The solution must be FedRAMP High authorized and operate as a single unified platform capable of supporting secure creation, collaboration, sharing, storage, and management of digital content for internal use and collaboration with external partners including foreign governments, international organizations, other U.S. Government agencies, and contractors. Key requirements include global enterprise-scale operations with elastic scalability, browser-based access supporting 150+ file types, centralized administration with role-based access controls, Common Access Card and Personal Identity Verification Card integration, native data loss prevention and content classification, built-in malware scanning, integrated electronic signature capabilities, low-code/no-code workflow automation, and native artificial intelligence capabilities for search enhancement and summarization. The solution must comply with DoD IL4, ISO 27001/27018, PCI DSS, ITAR, IRS 1075, FINRA/SEC 17a-4, NARA records management, HIPAA, and HITECH standards. Responses must be submitted to Guio Jacobs at JacobsG@state.gov by April 24, 2026 at 12:00 p.m. EST, with questions due by April 20, 2026.
This opportunity carries no set-aside designation and involves no identified incumbents or current contractors, as this is preliminary market research rather than a formal solicitation. No specific award value or budget range has been disclosed in this pre-solicitation notice. Respondents must provide company information including CAGE Code and UEI Number, demonstrate capability to fully meet all functional requirements with detailed technical descriptions, and provide past performance examples from the last three years showing successful federal deployments with emphasis on global scope and sensitive information handling requirements. Response submissions are limited to three sections with specific page limits: Section 1 to 1 page, Section 2 to 10 pages, and Section 3 to 5 pages, all formatted with 12-point font and 1-inch margins. The NAICS code assigned is 513210 (Software Publishers) and the Product Service Code is 7A21 (IT and Telecom - Business Application Software, Perpetual License Software). The Government makes no commitment to award based on this RFI and will not reimburse any response preparation costs, though submitted materials will become Government property.
Notice text
This Request for Information (RFI) is issued as market research to determine industry’s capabilities to provide a secure content management and collaboration platform solution that will support the Department of State’s (State) global diplomacy mission and business processes.
The Government does not commit to award a contract on the basis of this RFI, or reimburse any costs associated with the preparation of responses. This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked “Proprietary” will be handled accordingly. Responses to the RFI will not be returned. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Responses to this RFI will assist the Department in determining the potential level of interest, competition adequacy, and technical capabilities of commercial vendors to provide the required products and/or services. The Government does not guarantee any action beyond this RFI.
The results of this market research will contribute to determining the acquisition plan and the method of procurement. The anticipated North American Industry Classification System (NAICS) code assigned to this procurement is 513210 and Product Service Code (PSC), 7A21.
The Department's mission is to advance the interests of the American people, their safety, and economic prosperity by leading America’s foreign policy through diplomacy, advocacy, and assistance. The mission of the Bureau of Diplomatic Technology (DT) is to provide effective management of State’s technical infrastructure, digital assets, and deployment of crucial technologies at home and around the globe to enable diplomacy at the physical and digital edge.
To do this, DT requires a cloud-based solution that enables the secure creation, collaboration, sharing, storage, and management of digital content, both internally and with trusted external partners, to ensure that Department personnel can share, access, and control the information they need, when they need it, from anywhere in the world. The platform must support controlled, role-based access to content, facilitate real-time collaboration, enable digital signature workflows, and provide centralized governance over documents, records, and other digital assets throughout their lifecycle.
To this end, DT is seeking input from industry to provide market-leading solutions capable of meeting the full breadth of functional requirements outlined in this RFI. The Department requires access to a fully integrated platform that is compliant with current federal security requirements, is easy to use, flexible, scalable, customizable, and configurable to meet specific Department requirements as further detailed below.
Files
| File | Type | Posted |
|---|---|---|
| DT RFI Secure Content Management and Collaboration Platform.pdf |
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