Scientific walking freezer to the NOAA ship HB

1. Amendment 0001 to solicitation 1333MK25Q0096 is to answer questions from interested vendors and to extend the solicitation offer due date.

1Q. There appears to be no specific reference to refrigeration equipment specifications including evaporator, condensing unit, or electrical load details. Could you please confirm whether refrigeration components are to be included in the quote or if the replacement is limited to the panelized freezer structure only?

1A. No refrigeration equipment is not a part of the SON. The SON is for the existing panel freezer structure/system. The existing refrigeration equipment will be reused when installed during the shipyard.

2Q. Will site coordination for delivery and access be managed by the awarded shipyard, or should CRNA anticipate direct contact with a federal delivery agent post–Sept 1?

2A. The plan is to have the shipyard contract awarded prior to having the new scientific walk-in freezer available for delivery so the delivery of the new unit can go directly to the shipyard sometime in SEPT or OCT depending on fabrication timing.

3Q. Are there any preferences or requirements regarding freight insurance, crating methods, or delivery certifications for materials sent to Naval Station Newport?

3A. Preference for shipment is undamaged to final destination and easily moveable using standard material handling equipment so however this needs to be packaged to make that happen.

4Q. Would you kindly confirm whether the bid evaluation will consider value-added services such as expedited lead times, installation assistance, or warranty support as part of the award criteria?

4A. The government will award a firm fixed price contract based on best value to the government:
1. Authorized dealer/ vendor/distributor
2. Availability/delivery from after receive of Order (ARO), and
3. Price.

2. This solicitation is now extended please refer to the SAM.gov.

3. All of the other terms and condition remain the same.

4. End of Amendment 0001.






THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.

THIS COMBINED SYNOPSIS/SOLICITATION 1333MK25Q0096 CONSTITUTES A REQUEST FOR QUOTATION (RFQ) AND INCORPORATES PROVISIONS AND CLAUSES IN EFFECT THROUGH FEDERAL ACQUISITION CIRCULAR 2025-03.

THE NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA), OFFICE OF MARINE & AVIATION OPERATIONS (OMAO), MARINE OPERATION CENTER ATLANTIC, NOAA SHIP HENRY BIGELOW IS REQUESTING A WALKING SCIENTIFIC FREEZER PER ATTACHED STATEMENT OF NEED.

CLIN DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE

CLIN 0001 PROVIDE A WALKING SCIENTIFIC FREEZER TO THE NOAA SHIP HENRY BIGELOW PER ATTACHED STATEMENT OF NEED. THIS IS A BRANDNAME ONLY REQUIREMENT.

SHIPPING/FREIGHT SHALL BE INCLUDED IN THE PRICE

DELIVERY ASAP

PLACE OF DELIVERY:
NOAA SHIP HENRY BIGELOW
NAVAL STATION NEWPORT- PIER 2
47 CHANDLER STREET
NEWPORT, RI. 02841

THE GOVERNMENT WILL AWARD A FIRM FIXED PRICE CONTRACT BASED ON BEST VALUE TO THE GOVERNMENT:
1. AUTHORIZED DEALER/VENDOR/ DISTRIBUTOR
2. AVAILABILITY/DELIVERY FROM AFTER RECEIVE OF ORDER (ARO), AND
3. PRICE.

THIS ACQUISITION IS A 100% SMALL BUSINESS SET ASIDE UNDER THE NAICS CODE 333415, AIR CONDITIONING AND WARM AIR HEATING EQUIPMENT AND COMMERCIAL AND INDUSTRIAL REFRIGERATION EQUIPMENT MANUFACTURING, WITH THE SIZE STANDARD OF 1250 EMPLOYEES AND THE PRODUCT SERVICE CODE IS 4110.

PLEASE REVIEW THE ATTACHED RFQ AND PROVIDE THE FOLLOWING INFORMATION WITH YOUR OFFER, FAILURE TO PROVIDE THE FOLLOWING DOCUMENTATION MAY BE EXCLUDED FROM CONSIDERATION.

1. PLEASE PROVIDE NAME, ADDRESS, TELEPHONE NUMBER, UNIQUE ENTITY ID, CAGE #.

2. PROVIDE PAGE ONE OF YOUR SAM REGISTRATION; ENSURE IT IS AN ACTIVE ACCOUNT.

3. PROVIDE AN ITEMIZED/DETAIL BREAKDOWN COST OF THE QUOTE THAT WILL REFLECT THE ENTIRE PRICE UNDER THIS RFQ. (INCLUDING SHIPPING/ FREIGHT, ETC.).

4. ACKNOWLEDGEMENT OF SOLICITATION AMENDMENTS (SF-30) IF ANY.

5. INCLUDE STATEMENT SPECIFYING THE EXTENT OF AGREEMENT WITH ALL THE TERMS, CONDITIONS, AND PROVISION INCLUDED IN THIS RFQ. QUOTES THAT REJECT THE GOVERNMENT TERMS AND CONDITIONS ON THIS SOLICITATION MAY BE EXCLUDED FROM CONSIDERATION.

6. THE QUOTER/VENDOR SHALL BE EITHER THE MANUFACTURER, DISTRIBUTOR OR AN AUTHORIZED DEALER/ RESELLER FROM THE ACTUAL MANUFACTURER, NO THIRD-PARTY VENDOR IS AUTHORIZED OTHER THAN WHAT IS MENTION ABOVE.

7. VENDOR SHALL PROVIDE PROOF OF THE ABOVE AS AN ATTACHMENT I.E. (AUTHORIZED LETTER FROM THE MANUFACTURE).

8. FOR VERIFICATION PURPOSES, PLEASE SUMMARIZE THE PROPOSED PRODUCTS ON THE VENDOR’S LETTERHEAD THIS MUST CLEARLY CONVEY PER THE GOVERNMENT STATEMENT OF NEED.

9. ON THE VENDOR LETTERHEAD SHALL ALSO INCLUDE PRODUCT AVAILABILITY AND DELIVERY FROM AFTER RECEIVE OF PURCHASE ORDER.

10. VENDOR SHALL PROVIDE MANUFACTURE DOCUMENTATION/ DATA SHEET OF THE ACTUAL PROPOSED PRODUCT WITH THE DESCRIPTIONS WHERE THE PROPOSED PRODUCT CLEARLY MEETS THE SPECIFICATION ON THE STATEMENT OF NEED.

ALL RESPONSIBLE SOURCES MAY SUBMIT A QUOTATION WHICH SHALL BE CONSIDERED BY THE AGENCY AND BY JULY 03, 2025 AT 5:00 P.M. EASTERN TIME (ET.) TO ALEXANDER.CANCELA@NOAA.GOV.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF EMAIL. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST A CONFIRMATION OF THE EMAIL RECEIPT.

ALL QUESTIONS MUST BE SUBMITTED IN WRITING TO ALEXANDER.CANCELA@NOAA.GOV NO LATER THAN BY JUNE 25, 2025, AT 12:00 P.M. ET. TELEPHONE INQUIRIES WILL NOT BE HONORED.

CONTRACTORS ARE ENCOURAGED TO REGISTER WITH THE HTTPS:// BETA.SAM.GOV/VENDOR NOTIFICATION SERVICE AS WELL AS THE INTERESTED VENDORS LIST FOR THIS ACQUISITION (SEE APPLICABLE TAB WITHIN HTTPS://BETA.SAM.GOV/ WHERE THIS SYNOPSIS/ SOLICITATION IS POSTED). QUOTERS MUST BE REGISTERED IN THE SAM DATABASE TO BE CONSIDERED FOR AWARD. REGISTRATION IS FREE AND CAN BE COMPLETED ON-LINE AT HTTPS://BETA.SAM.GOV/.

PLEASE SEE ATTACHED SF1449 1333MK25Q0096 WITH CLAUSES AND PROVISIONS.

ADDITIONAL ATTACHMENTS:
STATEMENT OF NEED
DRAWINGS 05-AR-47486-02_R1_REVISED
REFERENCE MANUAL