SC-bears bluff NFH- heat pump replacement
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 140FC226Q0002
- Agency
- Fish and Wildlife Service Department of the Interior
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Points of contact
-
- Koski, William william_koski@fws.gov (413) 253-8389
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Fish and Wildlife Service (Department of the Interior) is soliciting quotations for the acquisition and permanent installation of two 3-ton heat pump packaged systems at Bears Bluff National Fish Hatchery in South Carolina. The project requires replacing existing HVAC systems in two staff quarters buildings with new 15 SEER2-rated heat pump units equipped with 8KW electric heat strips, including removal of current split systems, installation of new ductwork, filter boxes, thermostats, and electrical connections. The contract will be awarded on a firm-fixed-price basis evaluated solely on price, with contractors responsible for all work including any required forklift rental. Critical deadlines include a mandatory site visit on December 17, 2025, at 10:00 AM EST; questions due by December 18, 2025, at 3:00 PM EST; and quotations due by January 14, 2026, at 3:00 PM EST (extended from the original January 7 deadline via Amendment 1).
This solicitation (140FC226Q0002) is designated as a Total Small Business set-aside with an estimated project magnitude of less than $25,000.00, making it suitable for small business contractors. The project requires a performance period from February 2, 2026, through April 30, 2026, allowing 98 days for completion following contract award. The work will take place at Bears Bluff National Fish Hatchery located at 7030 Bears Bluff Road, Wadmalaw Island, South Carolina 29487, with specific requirements for compliance with environmental regulations and station rules (including no weekend work restrictions). Questions should be directed to Bill Koski (william_koski@fws.gov), and quotations should be submitted to the same contact, with acknowledgment of all amendments required prior to the proposal deadline to avoid rejection.
Notice text
3 versions
Update #3 · Latest ·
Amendment 1: The due date for quotes has been extended to Wednesday, January 14, 2026
Amendment 2: Upload of Questions & Answers, and Photos.
Two, 3-ton heat pump packaged systems are needed at Bears Bluff NFH to provide heat and cooling for the stations two quarters buildings (one unit/building). The quarters provide living arrangements on site for staff and their families. The current heat pump systems providing HAVC services for the quarters are old and reaching the end of their functional life. Contractor shall provide permanent installation of two new 3-ton 15 SEER heat pump packaged units with 8KW electric heat strips in the two quarters buildings (one unit/building) at Bears Bluff.
Site Visit: Wednesday, December 17, 2025 at 10:00 AM EST
Location: USFWS, Bears Bluff National Fish Hatchery, 7030 Bears Bluff Rd, Wadmalaw Island, South Carolina, 29487
POC: James Henne, 843-559-2315, james_henne@fws.gov , no later than 24 hours prior to the site visit if planning to attend.
Questions Due: Thursday, December 18, 2025 at 3:00 PM EST to Bill Koski, william_koski@fws.gov .
Quotes Due: Wednesday, January 14, 2026 at 3:00 PM EST to Bill Koski, william_koski@fws.gov
The Magnitude of this requirement is less than $25,000.00.
Update #2 ·
Amendment 1: The due date for quotes has been extended to Wednesday, January 14, 2026
Two, 3-ton heat pump packaged systems are needed at Bears Bluff NFH to provide heat and cooling for the stations two quarters buildings (one unit/building). The quarters provide living arrangements on site for staff and their families. The current heat pump systems providing HAVC services for the quarters are old and reaching the end of their functional life. Contractor shall provide permanent installation of two new 3-ton 15 SEER heat pump packaged units with 8KW electric heat strips in the two quarters buildings (one unit/building) at Bears Bluff.
Site Visit: Wednesday, December 17, 2025 at 10:00 AM EST
Location: USFWS, Bears Bluff National Fish Hatchery, 7030 Bears Bluff Rd, Wadmalaw Island, South Carolina, 29487
POC: James Henne, 843-559-2315, james_henne@fws.gov , no later than 24 hours prior to the site visit if planning to attend.
Questions Due: Thursday, December 18, 2025 at 3:00 PM EST to Bill Koski, william_koski@fws.gov .
Quotes Due: Wednesday, January 14, 2026 at 3:00 PM EST to Bill Koski, william_koski@fws.gov
The Magnitude of this requirement is less than $25,000.00.
Update #1 ·
Two, 3-ton heat pump packaged systems are needed at Bears Bluff NFH to provide heat and cooling for the stations two quarters buildings (one unit/building). The quarters provide living arrangements on site for staff and their families. The current heat pump systems providing HAVC services for the quarters are old and reaching the end of their functional life. Contractor shall provide permanent installation of two new 3-ton 15 SEER heat pump packaged units with 8KW electric heat strips in the two quarters buildings (one unit/building) at Bears Bluff.
Site Visit: Wednesday, December 17, 2025 at 10:00 AM EST
Location: USFWS, Bears Bluff National Fish Hatchery, 7030 Bears Bluff Rd, Wadmalaw Island, South Carolina, 29487
POC: James Henne, 843-559-2315, james_henne@fws.gov , no later than 24 hours prior to the site visit if planning to attend.
Questions Due: Thursday, December 18, 2025 at 3:00 PM EST to Bill Koski, william_koski@fws.gov .
Quotes Due: Wednesday, January 7, 2026 at 3:00 PM EST to Bill Koski, william_koski@fws.gov
The Magnitude of this requirement is less than $25,000.00.
Attachments
| File | Type | Posted |
|---|---|---|
| Sol_140FC226Q0002_Amd_0002.pdf | ||
| Bears_Bluff_HVAC_Photos_0002.pdf | ||
| Bears_Bluff_HVAC_Questions_and_Answers_0002.pdf | ||
| Sol_140FC226Q0002_Amd_0001.pdf | ||
| Sol_140FC226Q0002.pdf | ||
| SOW_DB_Wage_Rate_Clauses_20251205.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| SC-bears bluff NFH-pump replacement | Award Notice | |
| SC-bears bluff NFH- heat pump replacement | Solicitation |
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