Sample management software

Request for Information (RFI)

Sample Management Software

General Information:

This is an RFI as defined in FAR 15.201(e) to identify vendors that can provide the capabilities described herein.   

This RFI is issued solely for information and planning purposes and does not constitute a solicitation.  All information received in response to this RFI will be treated as business confidential information.  Nonetheless, submitters should properly mark their responses if the information is confidential.  Responses to the RFI will not be returned.  Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.  Responders are solely responsible for all expense associated with responding to this RFI.

RFI Response and due date: 27 January 2023

Instructions to Responders:

Responses from all capable and qualified sources are encouraged to respond to this request. 

White papers should adhere to the following formatting and outline instructions:

1.   All submissions shall be made electronically and be in one of the following formats: Microsoft Word or Adobe PDF.

2. Cover Page (1page)

• Title
• Organization
• Responders technical and administrative points of contact (names, addresses, phone, fax number and email addresses)
• Topic area(s) addressed

3.   Completed Attachment 1 and Attachment 2.  Please note that the response shall provide sufficient technical data to determine how you fully meet the requirements as specified in Attachment 2. 

Please note that responses are due no later than 27 January 2023, 12:00pm, Eastern.  The preferred method of submission is via email, SUBJECT: Sample Management Software.  The point of contact for this action is Dawn Jennings, Contract Specialist, dawn.v.jennings.civ@health.mil.  Only electronic responses are requested.  No evaluation letters and/or results will be issued to the respondents.  At this time no solicitation exists; therefore, please do not request a copy of the solicitation.  NO PHONE CALLS PLEASE.  It is the responsibility of any potential offeror to monitor this site for the release of any solicitation or synopsis.

Background/Overview:  

The purpose of this requirement is to supply WRAIR with software to manage biological samples.

This software is needed for the proper management of biological samples at the Viral Diseases Branch,

WRAIR in order to meet minimal Department of the Army Inspector General (DAIG) sample management and safety standards. It is intended to track the storage, movement and testing of specimens suspected to contain infectious agents at the WRAIR location.

For the purpose of this market research, below is an outline of a Brand Name product and that has been identified to meet the requirement and to better assist potentinal vendors in understanding the need.  Potential vendors are to use table below for informational purpose only and is expected to provide its own capability as a response to this RFI.  

Software Licenses

Product Name                                                                        Product Code                    Quantity

Freezerworks 2022: Ascent Edition Upgrade, Server              22AU-CS                                   1

Ascent Standard Named User-5                                              UAS-05                                      1

Freezerworks 2022: Ascent Edition, Validation License           22A-VC                                      1

 

Software Support

Service Name                                         Product Code                         Quantity

Implementation Assitance                         IMPASSIST                                    1

Customer Care Program- 1st Year           CCP-1ST                                        1

3 Days Onsite Training                             ONSITE-3DAYS                             1