S299--FY23 Service - Bath VAMC Exhaust Fan Cleaning (Base + 4)

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

Effective Date: 03/15/2023

Revision: 01

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03.

This solicitation is being issued as a Small Business set-aside.

The associated North American Industrial Classification System (NAICS) Code for this procurement is 561790, with a small business size standard of $9.0 Million.

The FSC/PSC is S299.

The Department of Veterans Affairs is seeking to purchase a firm fixed-price contract for the annual cleaning of kitchen hoods, fans, and duct work in buildings 24 and 35 at the Bath VA Medical Center.

All interested companies shall provide quotations for the following:

Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

BASE YEAR: Exhaust Fan Cleaning for the Bath VAMC Building 24. Period of Performance: 08/01/2023 - 07/31/2024

1

JB

0002

BASE YEAR: Exhaust Fan Cleaning for the Bath VAMC Building 35. Period of Performance: 08/01/2023 - 07/31/2024

1

JB

1001

OPTION YEAR 1: Exhaust Fan Cleaning for the Bath VAMC Building 24. Period of Performance: 08/01/2024 - 07/31/2025

1

JB

1002

OPTION YEAR 1: Exhaust Fan Cleaning for the Bath VAMC Building 35. Period of Performance: 08/01/2024 - 07/31/2025

1

JB

2001

OPTION YEAR 2: Exhaust Fan Cleaning for the Bath VAMC Building 24. Period of Performance: 08/01/2025 - 07/31/2026

1

JB

2002

OPTION YEAR 2: Exhaust Fan Cleaning for the Bath VAMC Building 35. Period of Performance: 08/01/2025 - 07/31/2026

1

JB

3001

OPTION YEAR 3: Exhaust Fan Cleaning for the Bath VAMC Building 24. Period of Performance: 08/01/2026 - 07/31/2027

1

JB

3002

OPTION YEAR 3: Exhaust Fan Cleaning for the Bath VAMC Building 35. Period of Performance: 08/01/2026 - 07/31/2027

1

JB

4001

OPTION YEAR 4: Exhaust Fan Cleaning for the Bath VAMC Building 24. Period of Performance: 08/01/2027 - 07/31/2028

1

JB

4002

OPTION YEAR 4: Exhaust Fan Cleaning for the Bath VAMC Building 35. Period of Performance: 08/01/2027 - 07/31/2028

1

JB

Grand Total:

The purchase order period of performance is 08/01/2023 to 07/31/2024 with four (4) provisional option years.

The contractor shall provide all materials and labor identified in the Scope of Work (SOW), see attachment.

Place of Performance/Place of Delivery

Address:

Bath VA Medical Center

76 Veterans Ave

Bath, NY

Postal Code:

14810

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

The provision at FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.229-11 Tax on Certain Foreign Procurements Notice and Representation (JUN 2020)

The provision at FAR 52.212-2, Evaluation-Commercial Items (NOV 2021) , applies to this acquisition.

Basis for Award: The Government will issue a purchase order to the response quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations:

Technical/Quality

Past Performance

Price

Veterans Involvement

Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Technical/Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

Price: The Government will evaluate the price by adding the total of all line-item prices. The Total Evaluated Price will be that sum.

Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR) 852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in Veteran Small Business Certification (VetCert) database at time of quotation submission and at time of award (https://veterans.certify.sba.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the Veterans.Certify.SBA.gov VetCert database (https://veterans.certify.sba.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

The clause at FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (DEC 2022) , applies to this acquisition:

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Services (DEC 2022) , applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

852.201-70 Contracting Officer s Representative (DEC 2022)

852.203-70 Commercial Advertising (MAY 2018)

852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (JAN 2023) (DEVIATION)

852.215-71 Evaluation Factor Commitments (OCT 2019)

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.242-71 Administrative Contracting Officer (OCT 2020)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (MAR 2023) . The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

52.219-28 Post Award Small Business Program Rerepresentation (MAR 2023)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

52.222-3 Convict Labor (JUN 2003)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

https://www.dol.gov/agencies/whd/government-contracts/service-contracts#guide

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award shall be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions. All quoters shall submit the following:

Pricing according to the table on Pages 2-3 of this solicitation.

Capability Statement to include past performance (if any) demonstrating technical capability to meet all requirements in the attached Scope of Work.

Safety Data Sheets for any chemicals anticipated to be used on-site.

National Air Duct Cleaners Association (NADCA) Certification (or equivalent) as outlined in SOW section B.3.3.A.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.

OR

The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 12:00 PM EDT, Friday, July 7th, 2023. All quotes shall be sent via electronic submission (e-mail) to the Contract Specialist, Ryan Brehm, at Ryan.Brehm@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Ryan Brehm

Contract Specialist

RPO East, Network Contracting Office 2

Ryan.Brehm@va.gov