SOW Exhaust Fan Cleaning - FINAL.pdf

B.3 SCOPE OF WORK

A. This firm fixed-price requirement is to establish services for the annual cleaning and inspection of kitchen hoods, fans, and duct work in buildings 24 and 35 at the Bath Veterans Affairs (VA) Medical Center 76 Veterans Ave, Bath, NY 14810 for a base year and four (4) provisional option years. Contractor shall provide all necessary labor, tools, equipment, and materials required for the work outlined below.

B.3.1 GENERAL

A. Cleaning Requirements:

1. Cleaning services shall include: all interior fan surfaces, hood interiors, ductwork interiors, enclosed sprinkler systems and all in line devices including turning vanes and volume dampers.

2. Systems shall be cleaned using a combination of steam cleaning, power washing, and hand cleaning.

3. Cleaning is to include all interior items on the system from the roof or wall outlet. This will include all fan surfaces, fan housings, hood interiors, duct interiors, turning vanes, enclosed sprinkler system, and all dampers.

B. Steam clean and degrease the following in Building 35 - Canteen 1st Floor:

1. One (1) exhaust ductwork system associated with exhaust fan.

2. One (1) exhaust fan (outside wall mounted).

3. Power wash all associated filters.

4. Clean grease trap located under filters.

5. Apply Sheila shine product or equal to exterior surfaces of the exhaust hood systems.

6. Affix appropriate stickers to all hoods with date completed.

C. Steam clean and degrease the following in Building 24 - Dining Facility:

1. Four (4) exhaust fans (catwalk area above ceiling).

2. Four (4) kitchen exhaust hoods.

3. Four (4) kitchen exhaust hoods supply vents.

4. All associated kitchen exhaust hood filters.

5. Apply Sheila shine product or equal to exterior surfaces of the exhaust hood systems.

6. Affix appropriate stickers to all hoods with date completed.

B.3.2 SCHEDULE

A. The following are Federal Holidays observed by the Facility and the Contractor shall not expect access to the VA Facility or VA Employees on these dates, unless otherwise coordinated with Contracting Officer’s Representative (COR) prior. Services shall not be scheduled on the following dates:

New Year’s Day Labor Day Martin Luther King Jr. Day Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

Any other day specifically declared by the President of the United States to be a national holiday.

B. This facility is a health care center providing critical care 24 hours per day. All work on this contract shall be performed 2nd shift after all kitchen areas are closed. Work in Building 24 shall begin after 7:30PM and work in Building 35 shall begin after 3:30PM.

C. The contractor shall coordinate with the COR an agreed upon schedule for the performance of work and shall give the COR at least three (3) weeks’ notice prior to the performance of any work.

B.3.3 CONTRACTOR QUALIFICATIONS/SAFETY

A. Project shall be supervised by NADCA certified personnel (EPA, ASHRAE, BOMA, and AFE recognized) National Air Duct Cleaners Association (NADCA), Certification level “Air Systems Cleaning Specialist” (ASCS).

B. All cleaning shall be in done in accordance with National Fire Protection Agency

(NFPA) CODE 96 Standard for Ventilation Control and Fire Protection of Commercial Cooling Operations, chapter 11.4.

C. All safety inspections shall be made in accordance with the latest revised edition of

NFPA 96, “Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations”.

D. In the event conditions are discovered during the cleaning process that may affect HVAC performance, operation, or occupant safety, the contractor shall notify the COR immediately via a conditions found report.

E. Contractor shall provide report after each annual service outlining work performed, deficiencies (including photographs), and recommended repairs and/or corrective actions.

Any work to correct deficiencies shall be quoted to the COR and no work shall be performed unless a written contract modification is provided by the Contracting Officer

(CO).

F. Any chemicals anticipated for use in this service agreement shall be annotated in the vendor proposal via Safety Data Sheet (SDS). The SDS shall notate how each chemical will be contained. Contractor shall ensure no damage is caused to VA property due to chemical usage. If any chemicals damage VA property, contractor shall be liable for repairs at no additional cost.