S218--Snow Removal | 36C24426Q0004 | Wilmington (DE) VAMC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24426Q0004
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 488490 Other Support Activities for Road Transportation
- PSC
- S218 Housekeeping- Snow Removal/Salt
- Place of performance
- Department of Veterans Affairs Wilmington, Delaware 19805, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 4 is soliciting snow and ice removal services for the Wilmington VA Medical Center through Request for Quote (RFQ) 36C24426Q0004. The solicitation seeks comprehensive 24/7 snow removal coverage across approximately 420,000 square feet of asphalt roadways and 61,000 square feet of concrete sidewalks, including parking lots, entrances, walkways, fire lanes, and other campus areas. Contractors must provide services during multiple precipitation scenarios ranging from less than 3 inches to over 9 inches of snow, utilize approved de-icing chemicals, and prioritize critical areas including the main entrance, emergency department entrances, and all building exits. The procurement is conducted as a combined synopsis/solicitation for commercial items under FAR Part 12 and Part 13, with quotes evaluated based on compliance with the Statement of Work requirements and contractor qualifications. The deadline for submission of written questions is November 13, 2025, at 12:00 PM Eastern Time, and the deadline for quote submission is November 21, 2025, at 12:00 PM Eastern Time, with all inquiries and submissions directed to Contract Specialist Keri Lewis at keri.lewis2@va.gov.
This solicitation is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a business size standard of $18.0 million under NAICS code 488490. The solicitation does not disclose information regarding prior contract incumbents or values, directing interested parties to submit Freedom of Information Act (FOIA) requests for historical contract data. The contract is structured as a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) agreement with a base period commencing December 25, 2025, and concluding December 24, 2030, providing continuity of service across multiple precipitation events throughout winter seasons. The place of performance is the Wilmington VA Medical Center located at 1601 Kirkwood Highway, Wilmington, Delaware 19805, with special attention required to an 8-foot maximum height restriction in the parking garage, for which contractors are advised to use equipment no larger than a pickup truck.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this amendment is to list the questions and answers that were received. Additionally, a map of the campus is attached.
36C24426Q0004 | Snow Removal | Wilmington VAMC | Q&A
Given the current construction underway, will the contractor be responsible for snow removal within the construction sites as well?
Answer: No
Will the contractor be responsible for the hauling away of snow post storm?
Answer: No, except if there is a big storm and the site runs out of room to put snow.
Are there any priority areas within the campus?
Answer: Main entrance, front and back of emergency department, and all entrances/exits of the buildings.
What is the height restriction of the parking garage?
Answer: 8-foot max. Would recommend nothing bigger than a pickup truck
2.1 states all removal must be done at night. What if the triggering event starts in the early morning. Are we to wait until night to conduct services?
Answer: Section 2.1 says, if at all possible. See section 3.1.a of the SOW for further details.
Similarly, what is the minimum response time when an order is received?
Answer: See section 4.1.d of the SOW.
 Please confirm whether this requirement is entirely new or if it is a follow-on to a previous snow removal contract for the Wilmington VA Medical Center.
If this requirement previously existed in any form, could you please provide:
The prior contract number, and
The name of the incumbent contractor?
Answer: All questions regarding previous contract can be obtained through a FOIA Request.
If applicable, are you able to share the total awarded value for the previous contract (base and option periods) or an approximate annual value to help us better understand historical scope?
Answer: All questions regarding previous contract can be obtained through a FOIA Request.
Will there be a scheduled site visit or an opportunity for prospective offerors to view the roads, parking areas, sidewalks, and parking garage prior to quote submission?
Answer: There is no scheduled site visit. A map of the campus is provided under Attachment A.
Can you please confirm that a job or instance is defined as one complete snow and/or ice event, including plowing and all required salting/deicing for that event?
Answer: A job or instance begins when the contractor is notified that snow removal is needed and ends when they meet the requirements outlined in Section 2.0 of the SOW.
For the parking garage, can you confirm whether all ice-melt/deicing materials are to be supplied by the contractor and that only garage-safe, non-rock salt products are acceptable?
Answer: See section 2.4 of the SOW.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24426Q0004.
This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-06 effective October 1st, 2025, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.
This Solicitation is being competed as a Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. The NAICS Code is 488490, and the Product Service Code (PSC) is S218, with a business size standard of $18.0 million.
The NCO4 Contracting Office is seeking to obtain Snow Removal Services in accordance with the Statement of Work (SOW).
oters are advised that any and all questions concerning this solicitation must be sent in writing to the Contracting Office at NCO 4. Questions may be sent via email to Keri Lewis at keri.lewis2@va.gov. No questions will be answered after the question submission deadline: November 13th, 2025, at 12:00 PM Eastern Time.
Files
| File | Type | Posted |
|---|---|---|
| Attachment A Wilmington VAMC-SITE_PLAN.pdf | ||
| 36C24426Q0004 0001.docx | DOCX document | |
| S02_Combined Synopsis_36C24426Q0004_Snow Removal_Wilmington_REV.docx | DOCX document | |
| 36C24426Q0004_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| S218--Snow Removal | 36C24426Q0004 | Wilmington (DE) VAMC | Award Notice | |
| This notice | Solicitation |
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