S216--Western Shelter & DLX Maintenance

The purpose of this amendment is to provide answers to the questions made by vendors in response to solicitation no. 36C24824Q0944, and to provide the date for the Site Visit (see answer provided on question 5 for site visit details).

The questions made in response to the aforementioned solicitation, as well as the answers are as follows:

1- Question: Does the DLX include the insulation liner?

Answer: Yes, it does.

2- Question: Is the equipment new or used?

Answer: The DLX system is new and has only been assembled for training purposes. However, the Western Shelter is used.

3- Question: Are DLX and Western Shelter equipment maintenance certification needed for this solicitation?

Answer: It is required that the Contractors that submit quotes in response to this solicitation have experience in providing these types of services (see past performance evaluation factor under the addendum for FAR 52.212-1, Instructions to Offerors). Once awarded the Contract, the Contractor shall certify his personnel to ensure their proficiency in correctly assembling and maintaining these systems.

4 - Question: Can this solicitation be set-aside for Service-Disabled Veteran-Owned Small Businesses?

Answer: No. The VA Rule of Two was not met during the market research phase of this procurement. Therefore, it was found to be in the Government s best interest to procure these services through Small Businesses.

5 - Question: Can a site-visit be coordinated?

Answer: A site visit will be conducted on May 13, 2024 at 10:00 AM Atlantic Standard Time. The meeting location will be the VA Carolina Warehouse at coordinates 18.4313202, -65.9876331.

Additionally, the quote submission deadline has been moved to May 17, 2024, 10:00 AM Atlantic Standard Time. Quotes shall be submitted via email to wilfredo.perez3@va.gov.

The purpose of this amendment is to correct item no. 6.11 of the Performance Work Statement of this solicitation. Item no. 6.11 is hereby corrected to state that these services are required once a year, instead of twice per year. Corrected PWS is attached to this amendment. Additionally, we would like to state that this is a new requirement, and that these services have not been provided in the past, on a long-term basis. There are no additional changes to this solicitation as a result of this amendment. Questions submission shall be received not later than 10:00 AM Atlantic Standard Time (AST) on May 3, 2024 at wilfredo.perez3@va.gov. Submission of your response shall be received not later than 3:00 PM AST on May 10, 2024 at wilfredo.perez3@va.gov

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

The solicitation number 36C24824Q0944 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2024-03, effective on 02/23/2024.

This solicitation is being procured as a Small Business Set-Aside. Therefore, it shall be competed among Small Businesses.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561790, with a small business size standard of $9 Million. The PSC is S216.

The Department of Veterans Affairs, Network Contracting Office - 8 located at VA Caribbean Health System (VACHS), 10 Casia Street, Admin Building Suite 4M440, San Juan, Puerto Rico 00921 is seeking for a Contractor to provide maintenance services for its Western Shelter and Deployed Logix (DLX) system at the VA Caribbean Health System (VACHS). These services will be provided at the VACHS main facility in San Juan.

Detailed specifications and requirements are provided in the attached Performance Work Statement (PWS) Instructions to Offerors, Price/Cost Schedule, Clauses and Provisions.

The contract period of performance is expected to be one (1) 12-month base period, with four (4) 12-month option periods.

Place of Performance/Place of Delivery

Address: VA Caribbean Healthcare System: 10 Casia Street, San Juan, PR 00921

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, Instructions to Offerors Commercial Products and Services (SEP 2023) (Addendum attached)

2. FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Services (FEB 2024)

(www.sam.gov registration is required to be active at time of submission of response)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

1. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Services (NOV 2023) (Addendum attached)

2. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (FEB 2024)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side-by-side comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Questions submission shall be received not later than 10:00 AM Atlantic Standard Time (AST) on May 3, 2024 at wilfredo.perez3@va.gov.

Submission of your response shall be received not later than 3:00 PM AST on May 10, 2024 at wilfredo.perez3@va.gov.

The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Wilfredo Perez, Contracting Officer, 939-759-6783 and email wilfredo.perez3@va.gov.