S216--EXHAUST HOOD AND GREASE TRAP CLEANING for VACCHCS

The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is conducting market research to identify vendors capable of providing exhaust hood and grease trap cleaning services at the VA Central California Health Care System (VACCHCS) facility in Fresno, California. This pre-solicitation notice is not a formal solicitation but rather a sources sought synopsis to inform acquisition decisions. Qualified vendors must be registered in the System for Award Management (SAM) with current representations and certifications on file. Potential offerors should demonstrate relevant experience with facility cleaning services, government facility experience, emergency service capabilities, and provide estimated pricing for market research purposes. Key requirements include compliance with NFPA 96 (2024 edition) standards, after-hours scheduling with advance notice, comprehensive reporting with photographic documentation, and a two-person minimum team for certain tasks. The deadline for responses is April 3, 2026, and submissions should be directed to Contracting Officer Lacy Morgan at Lacy.Morgan@va.gov. The applicable NAICS code is 561790 (Other Services to Buildings and Dwellings) with a $9 million size standard for small business purposes.

This procurement is not set-aside for any specific small business category, though the Government is actively seeking Service-Disabled Veteran-Owned, Veteran-Owned, and other Small Business vendors to respond. No incumbent contractor information is provided in this pre-solicitation notice. The intended contract period is five years, beginning approximately June 1, 2026, with a base year plus four one-year renewal options. The scope includes monthly cleaning of one canteen exhaust hood and quarterly cleaning of an additional canteen hood, patient kitchen hoods (two units), and three grease trap systems. Specific performance standards require 100 percent compliance with service frequency intervals, no more than two late reports annually, and no more than two quality discrepancies per year. The Service Contract Act will apply to any resulting contract, and invoicing will be accepted on a monthly basis only, with small business subcontracting subject to a 50 percent personnel cost limitation requirement.