S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 10, is soliciting quotations for comprehensive linen and laundry services to support the Northeast Ohio VA Healthcare System, including the Cleveland Louis Stokes VA Medical Center and multiple Community-Based Outpatient Clinics. Services include pick-up, processing, washing, drying, finishing, packaging, and delivery of general linen items, patient clothing, uniforms, specialty items including patient slings with tracking systems, and other related laundry services on varying schedules ranging from daily to bi-weekly deliveries. Key requirements include maintaining physical separation between clean and soiled linens through barrier walls and positive/negative air pressure systems, utilizing EPA-approved germicides for disinfection, maintaining scales certified quarterly, and assigning an on-site manager available Monday through Friday from 8:00 AM to 4:30 PM with one-hour response time to facility requests. Evaluation will be based on technical capability (regulatory compliance, quality control plan, project deployment schedule, and technical support), cost and pricing structure, past performance supported by three references, and administrative compliance with all solicitation terms and certifications. The deadline for quotation submission is February 13, 2026, at 1:30 PM EST, with a prior industry questions deadline of February 4, 2026.

This is a full and open competition with no set-aside designations, issued under simplified acquisition procedures for commercial items under NAICS code 812331 (Linen Supply) with a $40 million small business size standard. The contract base period runs from April 1, 2026, through December 31, 2026, with three optional one-year periods extending through December 31, 2029, and includes a guaranteed minimum of $250,000 in the initial fiscal year with a maximum total contract value of $8,900,000 across all periods. Compensation is based on clean, dry weight of delivered linen at $0.01 per pound for most items, with separate billing for specialty services, distribution stops, and loss charges. Large businesses bidding on this requirement must submit a subcontracting plan demonstrating good faith effort to utilize small businesses, regardless of whether the prime contractor performs 100 percent of the work. The place of performance is the Northeast Ohio VA Healthcare System located at 10701 East Boulevard, Cleveland, Ohio 44106.