S208--Renovation of damaged turf

Amendment 0001 has been created to add a previously omitted evaluation process step 3, on page 8 of 10 under - Paragraph titled Evaluation Process: Comment number three (3) has been added in blue.

The Government has the discretion to make an award based on

whether the lowest price of the quotations/offers, having the highest

past performance rating possible, represents the best benefit to the

Government.

GENERAL INFORMATION:

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78620Q0154

Post Date: 03/04/2020

Original Response Date: 04/03/2020 1PM EST

Applicable NAICS: 561730

Classification Code: S208

Set Aside Type: SDVOSB/Small Business

Period of Performance: 180 days (six months)

Issuing Contracting Office: Department of Veterans Affairs

National Cemetery Administration, Contract Services

18434 Joplin Road

Triangle, VA 22172

Place of Performance: Indian Town Gap National Cemetery

Indiantown Gap Road

Annville, PA 1700-9618

Attachments:

Map of Indiantown Gap National Cemetery Attachment A

Work Summary & Progress Report Attachment B

Past Performance Questionnaire Attachment C

Wage Determination Revision #10, Date Dec 23,2019 Attachment D

Statement of Work Attachment E

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0154.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2020-03 published in the Federal Register on December 13, 2019.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 561730. The business size standard number of employees is $8.0M.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Requirement Contract for the renovation and re-establishment of turf using sod in Sections 10, 11, 23, 24C,24D and 27 at Indiantown Gap National Cemetery, Annville, PA 17003.

TIER EVALUATION: This Procurement is set-aside based on an order of priority as established in 38.U.S.C. 8127.

TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled and the requirement resolicited.

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting officer no later than 1:00PM EST on 04/03/2020. Responses to this announcement will result in a Firm-Fixed Priced Requirement Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments and /or any additional information concerning this announcement at beta.sam.gov.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than close of business, 03/18/2020. Questions pertaining to this announcement shall be sent by email to: Kenneth.Randle@va.gov. Telephone inquiries will not be accepted.

ATTACHMENT - A

MAP OF INDIANTOWN GAP NATIONAL CEMETERY

ATTACHMENT B

WORK SUMMARY & PROGRESS REPORT

ATTACHMENT A

ATTACHMENT - B

WORK SUMMARY & PROGRESS REPORT

Period Covered:

From: _________

To: __________

Cemetery Location:

Contractor:

Indiantown Gap National Cemetery

RR #2 Box 484

Annville, Pa. 17003-9618

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

_______________________________________________

Project Title: Renovate & Re-establish Turf Sections: 10, 11, 23, 24C, 24D & 27

Contract No: _____________________________________

Inspection / Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test some or all of the services that have been tendered for acceptance. The Government may require re-performance of nonconforming services at no increase in contract price. The Government shall exercise its post-acceptance rights

Within a reasonable time after the defect was discovered or should have been discovered; and

Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

Work Completed & Submitted for Acceptance

(This form is not to be used as an Invoice)

01

Surface Renovation and Re-establishment of Turf using Sod.

Total Square Feet of Renovated / Re-established Turf Area.

_____________ / SF

Cemetery Section(s):

_________________

Report below any circumstances which may have adversely affected work progress such as weather, turf conditions, strikes, delays by the Government, etc.

______________________________________________________________________________________________________

______________________________________________________________________________________________________

______________________________________________________________________________________________________

Signature of Contractor:

Date Signed

Signature of Cemetery Director / COR

Date Signed

_____________________________________

_________

____________________________________

___________

Note: Contractor shall sign confirming that services indicated have been completed. Government shall also sign in acknowledgment of receipt of the Progress Report.

Duplicate Form as Necessary

ATTACHMENT C

INSTRUCTIONS: Contractor must identify previous federal, state, local government and or private contracts completed that are similar in size and scope to the contract being evaluated. List at least three (3) contracts for evaluation. Contracts must be either competed or current within the last (5) years. One contract reference per form.

Note: List any National Cemetery Administration (NCA) contracts currently working or previously worked first followed by Non-NCA contracts.

Past Performance Questionnaire

Contract Number

Contractor ( Name Address, Zip Code)

Telephone Number

Email Address

Type of Contract

Contract Dollar Value

Date of Award (if not completed provide status)

Type/Extent of Subcontracting

Percentage of Work completed by the Contractor

Description of Supply/Services provided, location & relevancy of work

Address, Telephone Number & Email of the Contact Person and Position

Form may be duplicated

REGISTRATION WITH VENDOR PORTAL: All Interested Offerors must be registered with the Department of Veterans Affairs eCMS Vendor Portal at https://www.vendorportal.ecms.va.gov. Offerors who require registration shall proceed to the Vendor Portal s Login section and shall click on Request a user account to register. In the event an Offeror is unable to submit a Quote/Proposal through the vendor portal domain, prior to the Quote/Proposal closing date, contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov. If an Offeror is still having difficulties in submitting a proposal via the Vendor Portal the contracting officer/specialist may accept an Offeror s Quote/Proposal via email under the following circumstances:

1. Offeror must provide evidence that an email discussions or verbal discussion with the VAAS helpdesk could not resolve registration issues.

2. Offerors must meet the time constraints as set forth in the solicitation.

Submitted Quotes/proposals via email without set requirements may be considered nonresponsive. All Quote/Proposals transmissions and uploads submitted via the Vendor Portal or via email are due as specified in this solicitation. Late or incomplete Quotes may also be considered nonresponsive. Additionally, prospective offerors must also be registered with the System for Award Management (SAM) website and complete representations and certifications at https://www.sam.gov.

EVALUATION PROCESS: In accordance with FAR 52.212-2,The Government will award a contract to the responsible offeror whose offer conforms to solicitation requirements and provides the best benefit to the Government, price and other factors considered. Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3). A comparative evaluation is the act of comparing either two or more offers in response to this RFQ.

The Government reserve the right to consider a response that offers more than the minimum requirement and select that response if it provided the best benefit to the Government.

The Government has the discretion to accept other than the lowest priced offeror that provides additional benefits.

The Government has the discretion to make an award based on whether the lowest price of the quotations/offers, having the

TECHNICAL APPROACH: Offer shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. Technical approach shall include the following:

1. Contractor s or sub-contractor s experience in performing the work as described in the solicitation.

2. Contractor s Work Plan and Staffing Plan to include proposed man hours, methodology, list of equipment /vehicles to be used, licenses, permits, and insurance information.

3. Contractor s Managerial Qualifications of Key Personnel to include information on key personnel with relevant experience, identification of any sub-contractor9s) to be used in the performance of this contract.

PAST PERFORMANCE: Past performance shall be evaluated based on the Offer s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods.

The Contracting Officer s knowledge of previous experience with the supply or service being acquired;

Customer past performance questionnaire replies

The Governmentwide Past Performance Information Retrieval System (PPIRS) at www.ppirs.gov or;

Any other reasonable basis.

PRICE: Proposed price will be evaluated for Reasonableness

SOLICITATION PROVISIONS AND CONTRACT CLAUSES:

52.212-4 Contract Terms and Conditions-Commercial Items (OCT 2018)

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order

52.252-2 Clauses Incorporated by Reference (FEB 1998)

FAR Clauses

52.203-16 Preventing Personal Conflicts of Interest (DEC 2011)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.216-18 Ordering (OCT 1995)

52.216-19 Order Limitations (OCT 1995)

52.216-20 Definite Quantity (OCT 1995)

52.216-21 Requirements (OCT 1995)

52.216-22 Indefinite Quantity (OCT 1995)

52.217-8 Option to Extend Services (NOV 1999)

52.219-6 Notice of Total Small Business Set-Aside (DEVIATION 2019-01)

52.219-14 Limitations on Subcontracting (DEVIATION 2019-01

52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984)52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

VAAR Clauses

852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019)

852.215-71 Evaluation Factor Commitments (SEP 2019)

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

(JUL 2019)

852.219-11 VA Notice of Total Veteran-Owned Small Business Set-Aside (JUL 2019)

852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018)

852.237-74 Non-Discrimination in Service Delivery (SEP 2019)

852.237-75 Key Personnel (SEP 2019)

852.270-1 Representatives of Contracting Officers (JAN 2008)

(End of Addendum to 52.212-4)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (JAN 2020)

FAR Provisions

52.212-1 Instructions to Offerors-Commercial Items (OCT 2018)

Addendum to FAR 52.212-1

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

VAAR Provisions

852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)

852.233-71 Alternate Protest Procedure (OCT 2018)

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(End of Addendum to 52.212-1)

52.212-2 Evaluation-Commercial Items (OCT 2014)

52.212-3 Offeror Representations and Certifications-Commercial Items (DEC 2019)