S208--FY27 Holiday Decor Annual Contract

The Department of Veterans Affairs Veterans Integrated Service Network 8 is soliciting an annual holiday decoration contract for Bay Pines VA Healthcare System and Lee County Healthcare Center in Florida, with quotes due October 26, 2026. The procurement is an SDVOSB set-aside under firm fixed-price terms with a base year running November 15, 2026 through November 14, 2027 and four one-year renewal options extending through November 14, 2031.

Place of performance includes Bay Pines VA Healthcare System main campus in Bay Pines, Florida; Lee County Healthcare Center in Cape Coral, Florida; and seven community-based outpatient clinics. The contractor must provide complete seasonal holiday decoration services including design, procurement, delivery, installation, removal, and storage. Deliverables include artificial Christmas trees ranging from 7.5 to 12 feet tall, LED lights, ornaments, tree stands, wreaths, poinsettias, and decorative items in white and silver color schemes. Installation must occur no later than one week before Thanksgiving; removal no later than one week after New Year's Day, using duty hours of 7:00 AM to 3:30 PM. Decorations are limited to four holiday seasons before replacement.

The contractor must carry a one-million-dollar liability insurance policy, maintain company uniforms for all employees on VA property, follow VA background requirements and security protocols, respond to service needs within 24 hours, and assume full responsibility for all logistics including liability for installation, damage, and theft. All vendors must be registered in SAM and SBA databases with their Unique Entity Identifier number and any applicable SDVOSB certification. The NAICS code is 561730, Landscaping Services, with a small business size standard of $9.5 million. Quotes are submitted electronically in PDF or Excel format to William Penhallegon at william.penhallegon@va.gov by October 26, 2026 at 2:00 PM EST.