36C24827Q0040 0001.docx

Statement of Work Holiday Decorations Contract

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10-20-2026 516-27-1-5107-0003 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 10,000 Bay Pines Blvd Bay Pines FL 33744 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) C.W. Bill Young VA Medical Center 10000 Bay Pines Blvd.

Bay Pines FL 33744 To all Offerors/Bidders

36C24827Q0040

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-29-2026 2:00pm EDT 516-3670162-5107-857500-2580 0100501X8 x A. The Purpose of this amendment is to provide a revised Statement of Work (SOW).

B. Provide answers to questions received from vendors. Please see answers below on page C. RFQ close date remains October 26, 2026 at 2:00pm EST.

William Penhallegon Contracting Officer

CONTINUATION PAGE

Questions and Answers

1. For technical capability and past performance evaluation, may an SDVOSB prime contractor submit relevant project experience and references from a proposed subcontractor or key personnel, in addition to its own experience? Yes

1. The Statement of Work requires vendor employees to be state certified in Best Management Practices (BMP). Would you please identify the specific Florida certification or training program required for holiday decoration installation and removal? Disregard the plants. This was so best practices should always be considered. However not needed, if they follow the SOW. New SOW is being uploaded with Amendment.

1. Does the requirement to respond to service needs within 24 hours mean personnel must be physically onsite within that period, or that the contractor must acknowledge and initiate a response? 24 hours is needed for the decorations as there are trees, etc. – if fallen or something happens to their decorations, they need to fix due to having patients throughout the facilities.

1. Is a site visit available before the October 22 quotation deadline? No site visit is being offered, there are specific locations where the decorations are placed each year per each building, CBOC, etc. When installation is scheduled, the customer will will provide a kick off meeting with information needed.

1. Could you please confirm whether this certification is mandatory for all personnel performing holiday decoration installation, or whether the requirement can be satisfied through the certified project manager? No certification needed.

1. Our subcontractor has advised that Florida does not appear to offer a state-recognized BMP certification specifically for holiday decoration installation. They currently hold a national CLIPA certification, and their project manager holds a Florida Green Industries BMP certification. However, their installation personnel do not hold Green Industries BMP certification, as their work does not involve landscaping or pesticide application. Disregard the plants. This was so best practices should always be considered. However not needed, if they follow the SOW- without plants..

1. Required Certification: Which specific Florida state BMP certification is required for this contract? No certification is required.

1. Alternative Certification: Would CLIPA certification be accepted as an equivalent qualification for holiday decoration installation? No alternative certification acceptable.

1. Personnel Requirements: If Florida Green Industries BMP certification is required, must every installation employee possess it, or would certification held by the project manager be sufficient? Only one person, however, see no. 7.

1. The SOW references BMP-certified employees. Which specific BMP certification is required for holiday décor installation? N/A for decorations.

1. Artificial vs live. The tree specifications appear to describe artificial trees, and only the Building 100 vestibule poinsettias say “silk.” Please confirm whether all trees, poinsettias and wreaths are artificial. If any must be live, please give the locations, quantities and any care or replacement required. None should be live. All should be artificial. The facility no longer allows live plants.

1. Tree counts and quantities. The Building 100 lobby, Cobb Room and pharmacy entry each list one tree, but their stand, ornament and skirt quantities refer to two trees. Please confirm the tree count at each location. Please also confirm whether Building 111 needs 7 or 14 wrapped packages, and where the two Building 20 wreaths hang. The quantities should match the two stands and skirt, otherwise the list on the SOW is to be followed.

1. Specified products. Are the named tree models mandatory, or will equivalent artificial trees be accepted? All products specified are to be followed.

1. BMP certification. If the work is installing, servicing, removing and storing artificial decor, please explain how the BMP requirement applies. Does the scope include any planting, fertilizing, irrigation or landscape maintenance? If not, will the VA remove the requirement by amendment? All live plants are not to be Scope. BPM is N/A.

1. Dates and access. Please confirm the first-season installation whether evening or weekend work is authorized. As stated in the SOW, the date begins the day after Thanksgiving.

1. Exterior banners. Please provide the number, locations, dimensions and mounting heights of the light-pole banners, and say who supplies the access equipment and hardware and where the originals must be stored. Or is this all reachable by ladder? This has been removed and revised SOW provided.

1. CBOC. Please confirm that we hand the items to clinic staff and collect them after the season. Items are to be placed and not handed to employees.

1. Deadlines. The SF 1449 shows quotes due October 22, 2026 at 2:00 PM EDT, but we understand the notice shows October 26. Please confirm the quote due date and the deadline for questions. Deadline is 10/26/2026 at 2:00pm EST.

1. Several tree descriptions specify one tree but list two stands or ornament quantities for two trees. Will the VA issue corrected quantities or an inventory for quotation purposes? No.

1. For the base year and options, are the listed decorative assets to be provided through rental, with ongoing storage, replacement, installation, and removal included in the annual price? This is the Scope of the Awardee. The VA is not responsible for any contractor’s process’s, assets, rental, storage, replacement. Provide the SOW items and install w/ removal. All items should be consistently the same every year.

STATEMENT of WORK

1.0 GENERAL SCOPE

Annual rental contract for seasonal holiday decorations as outlined in the following scope of work.

Firm Fixed Price contract for base year and four one-year options.

The seasonal decorations, quantities, and locations are subject to change due to construction, renovation, occupancy type, or activations. Changes will be provided in writing to the contract holder.

Location:

Bay Pines VA Healthcare System main campus & VA Regional Office 10,000 Bay Pines Blvd Bay Pines, Florida 33744

Lee County Healthcare Center 2489 Diplomat Parkway East Cape Coral, FL 33909

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development and generation for final specifications.

Seasonal Decorations are to be installed at 10000 Bay Pines Blvd Bay Pines, FL 33744 and will be required in November 2026- Begin Day after Thanksgiving-or earlier Duty hours will be 7:00am – 3:30pm and Lee County Healthcare Center, 2489 Diplomat Parkway East, Cape Coral, FL 33909. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install holiday decorations from the contractor until final acceptance by Point of Contact (POC)

Period of Performance

Vendor Requirements:

a. All potential vendors must carry one-million-dollar liability insurance policy.

b. All employees of potential vendor must always be in company uniform when on the VA property.

c. All potential vendors must let POC when on site at all times.

d. Potential vendor vehicles must park in designated areas only.

e. Potential vendor must follow all VA background requirements as necessary.

f. Potential vendors must adhere to all VA rules and regulations and limit interaction with patients, visitors, and employees.

g. Potential vendors are to respect patient privacy, facility safety, and infection control practices at all times.

h. Potential vendors are never to interfere with or disrupt medical center operations.

i. Potential vendors are to have active commercial accounts in similar size and scope providing references of those accounts.

j. Potential vendors must be able to respond to service needs within 24 hrs.

k. Damage or theft seasonal decorations is at the potential vendor’s liability and will provide immediate replacement.

l. Holiday decorations will be used for no more than four holiday seasons. Reselection of the color and design of the replacement decorations will be done by the medical center when requested.

m. Holiday decorations must be installed no later than one week before Thanksgiving and removed no later than one week after New Year’s Day.

n. Holiday decorations are installed, removed, and stored by potential vendor.

o. Vendor assumes all liability for installation of plants and holiday seasonal decorations to not harm or damage the physical environment.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person. Time and date will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

3.0 PRODUCT

LOCATIONS AND DESCRIPTION OF SEASONAL HOLIDAY DECORATIONS

1. Building 100: Vestibule / Planter Beds

a. 18 each- 8” Silk Red and White Poinsettias 8” in silver container

2. Building 100: Lobby / Information Desk

a. 1 each- Kennedy Fir Trees 9’ tall x 65” width; 3,128 tips

b. 850 warm LED white lights

c. 2 each- Metal Tree Stands with Wheels 29”

d. Trees decorated in a white and silver color theme

e. 100 Filler Ornaments white and silver (50 per tree)

f. 80 Minor Ornaments 2”-3”white and silver (40 per tree)

g. 60 Major Ornaments 3”-6”white and silver (30 per tree)

h. Silver Lame’ Tree Skirt (4 yards per tree)

i. 14 each- Medium Wrapped Packages 12”x12”x12” (7 per tree) in white and silver wrapping paper with silver bow for accent

j. Menorah

3. Building 100: Cobb Room / Stage

a. 1 each- Cambridge Spruce Trees 12’ tall x 62” width; 3,950 tips

b. 1250 warm LED white lights

c. 2 each- Metal Tree Stands with Wheels 34”

d. Trees decorated in a white and silver color theme

e. 180 Filler Ornaments white and silver (90 per tree)

f. 100 Minor Ornaments 2”-3”white and silver (50 per tree)

g. 100 Major Ornaments 3”-6”white and silver (50 per tree)

h. Silver Lame’ Tree Skirt (5 yards per tree)

i. 14 each- Medium Wrapped Packages 12”x12”x12” (7 per tree) in white and silver wrapping paper with silver bow for accent

j. Menorah

4. Building (71): Hospice Family Room

a. 2 each-Balsam Fir Slim Trees 9’tall x 51” width; 1,617 tips

b. 750 warm LED white lights; Un-Decorated

c. 2 each- Metal Tree Stand with Wheels 29”

d. Menorah

5. Building 100: Outpatient Entrance 1st Floor Glass windows at Pharmacy

a. 1 each-Balsam Fir Slim Trees 7.5’tall x 44” width; 1,185 tips

b. 550 warm LED white lights

c. 2 each- Metal Tree Stand with Wheels 29”

d. Tree decorated in a white and silver color theme

e. 150 Filler Ornaments white and silver (75 per tree)

f. 100 Minor Ornaments 2”-3”white and silver (50 per tree)

g. 100 Major Ornaments 3”-6”white and silver (50 per tree)

h. Silver Lame’ Tree Skirt (3 yards per tree)

i. Menorah

6. CLC West/Open Area

a. 1 Balsam Fir Slim Trees 9’tall x 51” width; 1,617 tips 750 warm LED white lights

b. 1 Metal Tree Stand with Wheels 29”

c. Tree decorated in a white and silver color theme

d. 75 Filler Ornaments white and silver

e. 50 Minor Ornaments 2”-3”white and silver

f. 50 Major Ornaments 3”-6”white and silver

g. Silver or White Tree Skirt (4 yards tree)

h. 8 Bows with tails (2 at each nurse station)

i. 8 Poinsettias (2 at each nurse station)

j. Menorah

7. CLC East/Open Area

a. 1 Balsam Fir Slim Trees 9’tall x 51” width; 1,617 tips 750 warm LED white lights

b. 1 Metal Tree Stand with Wheels 29”

c. Tree decorated in a white and silver color theme

d. 75 Filler Ornaments white and silver

e. 50 Minor Ornaments 2”-3”white and silver

f. 50 Major Ornaments 3”-6”white and silver

g. Silver or White Tree Skirt (4 yards tree)

h. Menorah

8. Building 111 -Atrium

a. 1 each- Kennedy Fir Trees 10’ tall x 65” width; 3,128 tips

b. 425 warm LED white lights

c. 1 each- Metal Tree Stands with Wheels 29”

d. Trees decorated in a white and silver color theme

e. 50 Filler Ornaments white and silver (50 per tree)

f. 40 Minor Ornaments 2”-3” white and silver (40 per tree)

g. 30 Major Ornaments 3”-6” white and silver (30 per tree)

h. Silver Lame’ Tree Skirt (4 yards per tree)

i. 14 each- Medium Wrapped Packages 12”x12”x12” (7 per tree) in white and silver wrapping paper with silver bow for accent

j. 2 – 24” Wreaths with silver and white ornaments and a bow

k. Menorah

9. Building 102: DOM / Dining Room

a. 1 Balsam Fir Slim Trees 7.5’tall x 44” width; 1,185 tips

b. 550 warm LED white lights

c. 1 Metal Tree Stand with Wheels 29”

d. Tree decorated in a white and silver color theme

e. 75 Filler Ornaments white and silver

f. 50 Minor Ornaments 2”-3”white and silver

g. 50 Major Ornaments 3”-6”white and silver

h. Silver or White Tree Skirt (4 yards)

i. Menorah

10. Building 20

a. 2- 24” Wreaths with silver and white ornaments and a bow

11. Lee County VA Building: Lobby / Open Area

a. 1 Cambridge Spruce Trees 12’ tall x 62” width; 3,950 tips

b. 1250 warm white lights

c. 1 Metal Tree Stands with Wheels 34”

d. Trees decorated in a white and silver color theme

e. 90 Filler Ornaments white and silver

f. 50 Minor Ornaments 2”-3”white and silver

g. 50 Major Ornaments 3”-6”white and silver

h. Silver or White Tree Skirt (5 yards)

i. 18 poinsettias

j. Menorah

12. Palm Harbor CBOC Distribution and Pick-up

a. 6 - 8” Red Poinsettias in white containers,

b. 2 - 24” Wreaths with silver and white ornaments and a bow

13. St. Petersburg CBOC Distribution and Pick-up

a. 6 - 8” Red Poinsettias in white containers,

b. 2 - 24” Wreaths with silver and white ornaments and a bow

14. Bradenton CBOC Distribution and Pick-up

a. 12 - 8” Red Poinsettias in white containers

b. 4 - 24” Wreaths with silver and white ornaments and a bow

15. Sarasota CBOC Distribution and Pick-up

a. 6 - 8” Red Poinsettias in white containers

b. 2 - 24” Wreaths with silver and white ornaments and a bow

16. Port Charlotte CBOC Distribution and Pick-up

a. 6 - 8” Red Poinsettias in white containers

b. 2 - 24” Wreaths with silver and white ornaments and a bow

17. Sebring CBOC Distribution and Pick-up

a. 6 - 8” Red Poinsettias in white containers

b. 2 - 24” Wreaths with silver and white ornaments and a bow

18. Naples CBOC Distribution and Pick-up

a. 6 - 8” Red Poinsettias in white containers

b. 2 - 24” Wreaths with silver and white ornaments and a bow

4.0 RECEIPT OF MATERIALS

The contractor must be on hand to accept shipments; the Government will not accept shipments.

Seasonal decorations and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer’s recommendations. Damaged or defective items shall be replaced. Location of storage and staging area shall be designated by the COR. The contractor will be responsible for security of all seasonal decorations and materials.

The contractor will coordinate with the Point of Contact a staging area. The contractor shall be responsible for restoring the area to its original condition at the competition of the work. The contractor shall be responsible for repairing any damage incurred to buildings or pavement as a result of delivery and storage.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

Contractor will be required to comply with physical security guidelines by either checking in with the VA Police or VA POC each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police.

Work Required by Others All work required by other trades shall be identified under this section by the Bidder.

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