S208--FY20 New - North Atlantic District - New Bern National Cemetery - Base year Grounds Maintenance Contract

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78620Q0045

Post Date: 9/6/2019

Original Response Date: 9/20/2019 at 3:00 pm Eastern Standard Time

Applicable NAICS: 561730

Classification Code: S208

Set Aside Type: 100% Service Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: Date of Award through 365 days plus 4 option years

Issuing Contracting Office: Department of Veterans Affairs

National Cemetery Administration, Contract Services

18434 Joplin Road

Triangle, VA 22172

Place of Performance: New Bern National Cemetery

1711 National Ave.

New Bern, NC 28560

Attachments: A - Performance Work Statement

B Wage Determination for 2015-5781 Rev. No. 9

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78620Q0045.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2019-01 Effective 20 Dec 2018.

This is a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB)

The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Contract.

Scope: The Contractor shall furnish all labor, supervision, equipment, materials and supplies necessary to provide complete grounds maintenance services at the New Bern National Cemetery, located at 1711 National Ave., New Bern, North Carolina 28560, per the Statement of Work.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to provide complete grounds maintenance services per the SOW. Units and services to be in accordance with the statement of work, and the terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly.

Period of Performance: October 1, 2019 through September 30, 2020 with four option years.

Services to be Provided: See Attachment Statement of Work.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event, shall failure to inspect a one or all sites constitute grounds for a claim after contract award. New Bern National Cemetery is a satellite cemetery under the supervision of the director and staff of the Salisbury National Cemetery. If you plan to conduct a site visit / inspection of the New Bern National Cemetery, YOU MUST CONTACT one of the following personnel to make arrangements:

Steve Fezler Director, Salisbury National Cemetery . (704) 636-2661

Tim Blume, Foreman, Salisbury National Cemetery.................................................................... (704) 636-2661

Facsimile #.................................................................................................................................. (704) 636-1115

Responses to this Request for Quotation (RFQ) are due to the Contracting Officer no later than 3:00 pm on 9/20/2019. Responses to this announcement will result in a Firm-Fixed Price Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at https://fbo.gov.

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than 3:00 PM on 9/13/2019. Questions will not be addressed using the telephone. Answers to questions will be posted on the vendor portal.

Proposal Format and Submission Information:

Offers must be submitted on company letterhead. Commercial format is encouraged. All offerors shall include the following information as part of their quote:

Legal Business/Company Name (as listed in www.sam.gov)

DUNS Number

Point of Contact Name

Telephone number

Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services

-Technical Package for Evaluation

-Past Performance Questionnaire (Attachment B)

-List of References (Attachment C)

Proposals shall be submitted via the Vendor Portal. See below for registration and submission information.

VENDOR PORTAL USAGE INFORMATION

The Vendor Portal is a module of the Electronic Contract Management System (eCMS) that serves as a central location that allows for communication between VA Acquisition Staff and potential vendors.

Vendors will need to visit the Vendor Portal (https://www.vendorportal.ecms.va.gov) to register.

In the event an Offeror is unable to register for a user account and/or submit a proposal through the Vendor Portal prior to the proposal closing date, the vendor is to contact the VAAS helpdesk at 1-877-634-3739, or via email at VA.Acquisition.Systems@va.gov.

If the deadline hits as you are uploading your documents, the portal will shut without giving notice it is doing so. The upload appears to be happening however, it never finishes.

Once registered, vendors will be able to access/edit their profile, view solicitations/awards and submit bids/proposals as instructed.

Vendors can submit questions via the Vendor Portal which can be answered directly within the Vendor Portal.

Submission of Quotes: All quotes must be submitted through the Department of Veterans Affairs Electronic Management System (eCMS) Vendor Portal website to be considered for Award.

Quote transmission/uploads must be completed by the deadline for submission of Quotes.

Offerors unable to submit a quote through VA eCMS Vendor Portal, may submit their quotes via email to: Paul.Zagaruyka@va.gov provided the VA eCMS Vendor Portal registration requirements have been fulfilled AND Offerors have contacted the VAAS helpdesk for assistance in their quote submission.

A copy of the email correspondence with the VAAS helpdesk shall be forwarded to the Contracting Officer Paul Zagaruyka via email at Paul.Zagaruyka@va.gov as proof of email correspondence. If a request for assistance with the VAAS helpdesk proves unsuccessful in an Offeror s ability to submit a quote prior to the closing date, via the Vendor Portal, the Offeror shall submit to the Contracting Officer correspondence that contains the date, time, and name of helpdesk representative the Offeror contacted to include the reasons why the Offeror could not submit a quote via the Portal. This document shall be submitted with the Offeror s quote.

In the event an Offeror has not requested quote submission assistance from the VAAS help desk prior to the closing date, nor has submitted correspondence that identifies reasons why the Offeror could not submit a quote via Vendor Portal, the Offeror will be considered technically non-responsive and the quote, if late, will not be accepted.

FYI: If after documents have been submitted, the Offeror decided to revise a document and resubmit it, the instructions in the VENDOR PORTAL GUIDE must be followed or risk all original documents being deleted.

Any proposals not received through the vendor portal in response to this announcement will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: Paul.Zagaruyka@va.gov. Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Offers will be evaluated on the basis of lowest priced, technically acceptable offer.

The following factors shall be used to evaluate offers:

Pricing: The sum of all the CLINs will represent the total evaluated price. Proposed price must be determined to be fair and reasonable in order to be eligible for award.

Technical Acceptability

Demonstrated experience performing this requirement

Demonstrated qualifications to perform services

Use of Sub-Contractors

SDVOSB Status verification in CVE

Proposal Contents:

-Pricing shall be submitted as requested in the Schedule of Supplies/Services.

-Technical Package for Evaluation

The following shall be included as part of the offeror s submission:

Experience of company and subcontractors anticipated to perform work under this contract

Managerial & Technical Qualifications of key personnel

Qualifications of any proposed sub-contractors and the percentage of work they will be performing.

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors Commercial Items (Oct 2018)

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016)

VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions Commercial Items (Oct 2018):

FAR 52.204-13 System for Award Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

VAAR 852.203-70 Commercial Advertising (Jan 2008)

VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business (Jul 2016) (DEVIATION)

VAAR 852.219-74, Limitations on Subcontracting Monitoring and Compliance (Jul 2018)

VAAR 852.232-72 Electronic Submission of Payments Requests (Nov 2012)

VAAR 852.237-70 Contractor Responsibilities (Apr 1984)

The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2019) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(22), (b)(25), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(56), (c)(2), (c)(3), (c)(8), and (c)(9).

(c)(3) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67)

End of Addenda

End of Document