S207--Integrated Pest Management Services AMENDMENT 0003

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

3

0002

None

36C242

Department of Veterans Affairs

Network Contracting Office 2

New York Harbor Healthcare System

423 East 23rd Street

New York NY 10010

36C242

Department of Veterans Affairs

Network Contracting Office 2

New York Harbor Healthcare System

423 East 23rd Street

New York NY 10010

To all Offerors/Bidders

36C24222Q0564

06-10-2022

X

X

X

1

The purpose of Amendment 0002 effective 06/10/2022 to Solicitation 36C24222Q0564 is to:

1) Answer questions received regarding the solicitation. See continuation page.

2) No further questions will be taken for the solicitation.

THIS AMENDMENT MUST BE SUBMITTED WITH YOUR QUOTE.

All other terms and conditions remain unchanged and in effect.

Monique Paltan

Contracting Officer

CONTINUATION PAGE

SOLICITATION 36C24222Q0564 QUESTIONS AND ANSWERS

Question 1: How many hours is the pest company expected to be onsite each of the 3 service days at Castle Point Campus per week?

Answer: In an 8-hour day, it will depend on how long vendor takes in providing the services stated in the Performance Work Statement.

Question 2: How many hours is the pest company expected to be onsite each of the service days at Montrose Campus per week?

Answer: In an 8-hour day, it will depend on how long vendor takes in providing the services stated in the Performance Work Statement.

Question 3: Are the company s pest technicians escorted at all times when on site or are the company s technicians given the ability to work independently to work on issues?

Answer: They are escorted.

Question 4: Is the equipment onsite owned by the customer or the current vendor and will the equipment currently on site be available for the new vendor to use as part of the new IPM pest control service?

Answer: The equipment is owned by the current vendor. Equipment currently on site will not be available for the new vendor to use.

Question 5: We do not know how much equipment may be present in these buildings and is usable and we did not get to see the full number of buildings that will require service. How do assess and charge for the costs of equipment (e.g., Ketch-all mouse traps, bait stations, and insect light traps) that are not currently onsite but will be needed to provide pest control services to stop and prevent issues?

Answer: Refer to the Performance Work Statement, Campus Maps and individual building coverage areas included in the Solicitation.

Question 6: Insect light traps require new Light bulbs each year and are a specific charge for the replacement and recycling of the bulbs- how do we reflect this cost in the proposal when we don t know how many light traps are onsite at each campus?

Answer: Refer to the Performance Work Statement, section 4 Exterior and Interior Fly Lights Program.

Question 7: What does bird control mean and how can that be priced in the quote? Does it mean catching individual birds that may enter buildings or bigger problems that may require specific site visits and incur separate costs for installations?

Answer: The followings CLINs 0006, 1006, 2006, 3006, 4006 and 5006 have been set for pest birds. There will be no separate charges for these services. It is up to vendor to decide how to handle pest birds in a non-lethal method of control and removal for both campuses.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the

offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY

is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not,

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter

or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to

the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print)

(Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign)

(Signature of Contracting Officer)

1

3

0001

None

36C242

Department of Veterans Affairs

Network Contracting Office 2

New York Harbor Healthcare System

423 East 23rd Street

New York NY 10010

36C242

Department of Veterans Affairs

Network Contracting Office 2

New York Harbor Healthcare System

423 East 23rd Street

New York NY 10010

To all Offerors/Bidders

36C24222Q0564

06-01-2022

X

X

X

1

The purpose of Amendment 0001 effective 06/01/2022 to Solicitation 36C24222Q0564 is to:

1) Notify all prospective vendors of scheduled site visit for Hudson Valley HCS. See attached Site Visit Agenda.

Date: Wednesday, June 8, 2022, for both campuses.

Castle Point Campus: 41 Castle Point Road, Wappinger Falls, NY 12590, Bldg. 9, Room 115, 9:00 AM - 11:30 AM.

Montrose Campus: 2094 Albany Post Road, Montrose, NY 10548, Bldg. 12, Room 10, 1:00 PM - 3:30 PM.

2) Extend the date for request for information (RFI). RFI's will not be accepted after June 09, 3:00 PM EST.

3) Answer questions received regarding the solicitation. See continuation page.

THIS AMENDMENT MUST BE SUBMITTED WITH YOUR QUOTE.

All other terms and conditions remain unchanged and in effect.

Monique Paltan

Contracting Officer

CONTINUATION PAGE

SOLICITATION 36C24222Q0564 QUESTIONS AND ANSWERS

Question 1: Can you tell me if these services were previously performed by a contractor? If so, could you please provide the incumbent name as well as the contract number?

Answer: In reference to your request to obtain previous contract information, a contracting officer is not allowed to release that information.

Question 2: What was the previous awarded Solicitation Number, Date awarded and awarded value for pest control services?

Answer: In reference to your request to obtain previous contract award information, a contracting officer is not allowed to release that information.

Question 3: What is the amount of hours each month the previous contractor spent on site at each location to provide the pest services to all areas outlined within the scope of service? Does the government consider this service adequate?Â

Answer: The hours spent by the previous contractor providing pest services is not applicable for this requirement. The governments current needs for both campuses are specified in the Solicitation.

Question 4: How many after-hours service requests at each site have there been in the past 12 months?

Answer: Approximately 1-2 each month for Montrose and 1-3 months for Castle Point.

Question 5: What are the regular service days for these sites? Â

Answer: Monday through Friday.

Question 6: Who is the current pest vendor?

Answer: : In reference to your request to obtain previous contractor information, a contracting officer is not allowed to release that information.

Question 7: What is the number of bed bug service requests at each site over the past 12 months? Â

Answer: Approximately 20Â calls for Montrose and 12 calls for Castle Point.

Question 8: Has any of the scope of service changed from this Solicitation compared to that of the last awarded contract? If so, what changed?Â

Answer: No.

Question 9: How many service calls for termites occurred at each location over the past 12 months?

Answer: Zero.

Question 10: Can the government clarify that this fixed cost includes termite control treatments or will these be at additional cost per occurrence?Â

Answer: The CLIN for All Other Types of Pests (i.e., stored product pests, aquatic pests, wood destroying organisms, termites, etc.), includes termite control treatments.

Question 11: Is pricing from a previous vendor who performed these services available?

Answer: No, a contracting officer is not allowed to release that information.

Question 12: Is square footage available for both the Castle Point and Montrose campuses?

Answer: Square footage is not available for the campuses. Maps of both campuses, and individual building coverage areas were included in the Solicitation for reference.

Question 13: We were interested in this solicitation, but I can't find in the SOW if there is a site visit?

Answer: A site visit has been scheduled for June 8th, 2022. See details in the previous page.

Question 14: Will site visits be allowed to view the treatment areas? Could we schedule an appointment to do so?

Answer: A site visit has been scheduled for June 8th, 2022. See details in the previous page.

Question 15: Is pricing from a previous vendor who performed these services available? Can you also tell me who the current vendor is?

Answer: In reference to your request to obtain previous contract pricing and contractor information, a contracting officer is not allowed to release that information.

COMBINED SYNOPSIS/SOLICITATION FOR INTEGRATED PEST MANAGEMENT SERVICES AT THE VA HUDSON VALLEY HEALTH CARE SYSTEM 2 CAMPUSES (CASTLE POINT AND MONTROSE)

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5 - Simplified Procedures for Certain Commercial Items , as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract-Opportunities at https://sam.gov on RFQ reference number 36C24222Q0564.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 (effective 5/1/2022), VAAR Update 2008-32 (effective 11/01/2021).

(iv) This procurement is being issued as Total Small Business Set-Aside - Open Market combined synopsis/solicitation. The North American Industry Classification System (NAICS) code is 561710 Exterminating and Pest Control Services with a Small Business Size Standard of $12.0 Million.

(v) The contractor shall provide pricing to provide Integrated Pest Management Services. Table is optional. Contractors can use their own pricing table but must ensure each Option Period is priced separately to allow for price reasonableness determination. See table below:

PRICING TABLE FOR: Integrated Pest Management Services.

Line Item

DESCRIPTION

QUANTITY

UNIT

UNIT PRICE

TOTAL PRICE

0001

Base Period: Provide 3 days per week Integrated Pest Management Services for both campuses (Castle Point and Montrose).

12

MO

0002

Base Period: Cockroach Elimination Inspect and provide recurring treatment for both campuses. Minimum: 5 per month.

12

MO

0003

Base Period: General Structural Arthropod Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

0004

Base Period: Flying Insects and Predatory Pests - Provide a plan for control and removal for both campuses. Minimum 3 per month.

12

MO

0005

Base Period: All Other Types of Pests (i.e., stored product pests, aquatic pests, wood destroying organisms, termites, etc.) Provide a plan of control for both campuses. Minimum: 3 per month.

12

MO

0006

Base Period: Pest Birds - Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

12

MO

0007

Base Period: Wildlife and Other Vertebrate Pests Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per minimum.

12

MO

0008

Base Period: Rodents Provide a plan for control and removal for both campuses. Minimum: 5 per month.

12

MO

0009

Base Period: Bed Bugs - Inspect and provide integrated bed bug services for both campuses. Minimum: 10 per month.

12

MO

0010

Base Period: Provide Exterior and Interior Fly Lights Program for both campuses as specified in the PWS.

4

QTR

Total Base Year:

1001

Option Year 1: Provide 3 days per week Integrated Pest Management Services for both campuses (Castle Point and Montrose).

12

MO

1002

Option Year 1: Cockroach Elimination Inspect and provide recurring treatment for both campuses. Minimum: 5 per month.

12

MO

1003

Option Year 1: General Structural Arthropod Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

1004

Option Year 1: Flying Insects and Predatory Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

1005

Option Year 1: All Other Types of Pests (i.e., stored product pests, aquatic pests, wood destroying organisms, termites, etc.) Provide a plan of control for both campuses. Minimum: 3 per month.

12

MO

1006

Option Year 1: Pest Birds - Provide a non-lethal method of control and removal for all 3 campuses. Minimum: 3 per month.

12

MO

1007

Option Year 1: Wildlife and Other Vertebrate Pests Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

12

MO

1008

Option Year 1: Rodents Provide a plan for control and removal for both campuses. Minimum: 5 per month.

12

MO

1009

Option Year 1: Bed Bugs - Inspect and provide integrated bed bug services for both campuses. Minimum: 10 per month.

12

MO

1010

Option Year 1: Provide Exterior and Interior Fly Lights Program for both campuses as specified in the PWS

4

QTR

Total Option Year 1:

2001

Option Year 2: Provide 3 days per week Integrated Pest Management Services for both campuses (Castle Point and Montrose).

12

MO

2002

Option Year 2: Cockroach Elimination Inspect and provide recurring treatment for both campuses. Minimum: 5 per month.

12

MO

2003

Option Year 2: General Structural Arthropod Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

2004

Option Year 2: Flying Insects and Predatory Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

2005

Option Year 2: All Other Types of Pests (i.e., stored product pests, aquatic pests, wood destroying organisms, termites, etc.) Provide a plan of control for both campuses. Minimum: 3 per month.

12

MO

2006

Option Year 2: Pest Birds - Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

12

MO

2007

Option Year 2: Wildlife and Other Vertebrate Pests Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

12

MO

2008

Option Year 2: Rodents Provide a plan for control and removal for both campuses. Minimum: 5 per month.

12

MO

2009

Option Year 2: Bed Bugs - Inspect and provide integrated bed bug services for both campuses. Minimum: 10 per month.

12

MO

2010

Option Year 2: Provide Exterior and Interior Fly Lights Program for both campuses as specified in the PWS.

4

QTR

Total Option Year 2:

3001

Option Year 3: Provide 3 days per week Integrated Pest Management Services for both campuses (Castle Point and Montrose).

12

MO

3002

Option Year 3: Cockroach Elimination Inspect and provide recurring treatment for both campuses. Minimum: 5 per month.

12

MO

3003

Option Year 3: General Structural Arthropod Pests Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

3004

Option Year 3: Flying Insects and Predatory Pests Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

3005

Option Year 3: All Other Types of Pests (i.e., stored product pests, aquatic pests, wood destroying organisms, termites, etc.) Provide a plan of control for both campuses. Minimum: 3 per month.

12

MO

3006

Option Year 3: Pest Birds - Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month. Minimum: 3 per month.

12

MO

3007

Option Year 3: Wildlife and Other Vertebrate Pests Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

12

MO

3008

Option Year 3: Rodents Provide a plan for control and removal for both campuses. Minimum: 5 per month.

12

MO

3009

Option Year 3: Bed Bugs - Inspect and provide integrated bed bug services for both campuses. Minimum: 10 per month.

12

MO

3010

Option Year 3: Provide Exterior and Interior Fly Lights Program for both campuses as specified in the PWS.

4

QTR

Total Option Year 3:

4001

Option Year 4: Provide 3 days per week Integrated Pest Management Services for both campuses (Castle Point and Montrose).

12

MO

4002

Option Year 4: Cockroach Elimination Inspect and provide recurring treatment for both campuses. Minimum: 5 per month.

12

MO

4003

Option Year 4: General Structural Arthropod Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

4004

Option Year 4: Flying Insects and Predatory Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

12

MO

4005

Option Year 4: All Other Types of Pests (i.e., stored product pests, aquatic pests, wood destroying organisms, termites etc.) Provide a plan of control for both campuses. Minimum: 3 per month.

12

MO

4006

Option Year 4: Pest Birds - Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

12

MO

4007

Option Year 4: Wildlife and Other Vertebrate Pests Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

12

MO

4008

Option Year 4: Rodents Provide a plan for control and removal for both campuses. Minimum: 5 per month.

12

MO

4009

Option Year 4: Bed Bugs - Inspect and provide integrated bed bug services for both campuses. Minimum: 10 per month.

12

MO

4010

Option Year 4: Provide Exterior and Interior Fly Lights Program for both campuses as specified in the PWS.

4

QTR

Total Option Year 4:

Base and All Options Total:

Pricing for Six Months under FAR Clause 52.217-8 Option to Extend Services if Clause is Exercised

5001

Base Period: Provide 3 days per week Integrated Pest Management Services for both campuses (Castle Point and Montrose).

6

MO

5002

Base Period: Cockroach Elimination Inspect and provide recurring treatment for both campuses. Minimum: 5 per month.

6

MO

5003

Base Period: General Structural Arthropod Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

6

MO

5004

Base Period: Flying Insects and Predatory Pests - Provide a plan for control and removal for both campuses. Minimum: 3 per month.

6

MO

5005

Base Period: All Other Types of Pests (i.e., stored product pests, aquatic pests, wood destroying organisms, termites, etc.) Provide a plan of control for both campuses. Minimum: 3 per month.

6

MO

5006

Base Period: Pest Birds - Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

6

MO

5007

Base Period: Wildlife and Other Vertebrate Pests Provide a non-lethal method of control and removal for both campuses. Minimum: 3 per month.

6

MO

5008

Base Period: Rodents Provide a plan for control and removal for both campuses. Minimum: 5 per month.

6

MO

5009

Base Period: Bed Bugs - Inspect and provide integrated bed bug services for both campuses. Minimum: 10 per month.

6

MO

5010

Base Period: Provide Exterior and Interior Fly Lights Program for both campuses as specified in the PWS.

2

QTR

Total for Six Months of Service:

(vi) Description of requirement:

PERFORMANCE WORK STATEMENT

INTEGRATED PEST MANAGEMENT SERVICES

1. BACKGROUND:

The Department of Veterans Affairs is seeking Integrated Pest Management (IPM) Services for the Hudson Valley Healthcare System at its two (2) campuses (Montrose and Castle Point). Integrated Pest Management Services involve the implementation of an Integrated Pest Management (IPM) plan which will achieve long term environmental sound pest suppression using a wide variety of technological mechanisms and management practices. The IPM shall properly mitigate and address the pest infestations that are occurring (or that are expected to occur) at the facilities.

2. SCOPE OF WORK:

The contractor shall provide all supervision, management, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan for the interior and exterior of the Hudson Valley Healthcare System two campuses, (Montrose and Castle Point). Both campuses will be serviced three (3) days per week. Contractor shall ensure the three (3) days per week service for Integrated Pest Management includes addressing the following:

Training staff on avoiding enticing pests into an area such as now eating at one s desk and leaving the crumbs.

Inspection and identifying issues allowing pests into an area such as loose baseboards, missing ceiling tiles etc.

Identifying and treating for the identified pests.

Follow-up with re-inspection to verify the effectiveness of the treatment.

The implementation of an IPM shall be done in a manner that ensures the health and general well-being of patients, staff, and visitors. Such a plan must also include structural and procedural variations that reduce the food, water, harborage, and access used by pests. Contractor s IPM shall also offer inspections, surveillance, trapping, pesticide application, pest removal components, and applicable reporting along with detailed, site-specific recommendations for structural and technical alterations, for pest control indoor and outdoor, within the property boundaries of the buildings. All infestations will be addressed until complete elimination of pests.

Contractor s Integrated Pest Management (IPM) Plan shall address and mitigate pest control issues for the facility within the scope described herein. The IPM consists of the following deliverables described below. Contractor s IPM is also subject to the following conditions and stipulations that are referenced in this section. In addition, contractor personnel who are executing the IPM and performing services under the IPM must meet or exceed the requirements as contained in Section 3 of this PWS.

An Integrated Pest Management Plan (IPM) is not just routine application of pesticides, but rather a process of initializing a program that determines the best method of application after a thorough inspection, monitoring, and reviewing the data collected regarding the pest, so as to put in place control measures for environmentally safe treatment. Therefore, it is the government s expectation that a contractor has knowledge and expertise regarding the methodologies of an IPM and how to best execute such an IPM in a medical center/hospital environment.

Contractor shall provide an Integrated Pest Management (IPM) plan which the contractor will execute in performance of this requirement. Contractor shall utilize proper disposal methods for all products/containers which may be in effect for the area where the work under the contract will be performed.

3. SPECIFICATIONS:

The Integrated Pest Management Plan (IPM) will cover/encompass the buildings, levels/floors, and rooms that are annotated in the attachments to this PWS Attachment 1: Individual Building Coverage Areas , respectively. As well, refer to Attachment 2: Campus Maps of Castle Point and Montrose respectively. When developing their Integrated Pest Management Plan for the serviced campuses, contractors shall refer to Attachment 1 and Attachment 2 to ensure that the plan provides the appropriate and necessary pest management, controls, and prevention that is required for these areas.

3.1 PESTS INCLUDED:

General structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, and any other arthropod pests not specifically excluded from this contract).

Flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

Predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

Stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, dermestid beetles, grain moths etc.)

Mice and Rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

Pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

Other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes,

rabbits, raccoons, etc.).

Aquatic pests (i.e., mosquito larva/pupae, algae etc.).

Wood destroying organisms (i.e. Winged termite warmers, subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

3.2 BED BUGS:

The Contractor shall employ the latest technology to eradicate bed bug infestation applicable to medical care facilities. Treatment will occur on a needed basis.

Upon notification of service call, contractor shall be able to provide treatment within four (4) hours of notification. Reasonable exceptions will be made for cases such as adverse weather or restriction of accessed by the Medical Center that are beyond a Contractor s direct control. See Section 6 Emergency Calls (Call Backs).

Bed bug treatment shall include treatment for the eggs as per the pest control association. The lack of treatment of adult bed bugs and the eggs at the same time will impact patient care by having to go through the process multiple times to clear a room of bed bugs. It would also require at minimum of 24 hours in a hospital setting and addressing the six (6) steps process below to correct the action which can be detrimental to staff and the patients.

A possible bed bug is sighted, the room is closed and sealed.

Bed bug possibility is reported to the contract pest control company.

After a pre-determined time to respond a pest controller arrives and confirms there are bed bugs.

Pest controller treats the room.

Room is still sealed for a pre-determined amount of time.

The room is terminally cleaned and staff and patients are allowed back in the room.

3.3 TERMITES:

Contractor shall perform yearly inspection for termite infestation, treatment and must have appropriate certifications and licenses to perform such work.

Upon initial service requirement the contractor shall make an assessment to determine if a particular location needs a weekly inspection services to address or mitigate issues relating to termites.

**Portable vacuums are the preferred method used for initial cleanouts of cockroach infestations, for swarming (winged) ants and termites, and for control of spiders in webs wherever appropriate.

3.4. RODENT CONTROL:

Contractor shall provide a plan for control and removal of all mice and rats (i.e., house mouse, field mouse, roof rat, norway rat, etc.).

Exterior: Contractor shall intercept and control rodents before they enter the facility, to the maximum extent practicable. Should a rodent get into the medical center or other building, contractor will take all necessary measures to eradicate. Contractor shall install and maintain sufficient bait stations and document placement on an equipment diagram. Contractor will service all bait stations monthly.

Interior: Contractor shall place and maintain sufficient interior wind-up traps and will document placement on a rodent equipment diagram. Contractor will service these traps monthly. In addition, traps and glue boards will be used as needed and placed discretely.

A rodent diagram must be included in the service logbook. All bait stations must be locked and secured. All traps and bait stations shall be dated during monthly inspection and log sheets will note the conditions found during the time of service .

All rodenticides or traps shall be placed only at times and in areas approved by the Manager, EMS or COR/s, and unused portions shall be recovered when requested by Manager EMS or COR/s or upon loss of effectiveness. The use of rodenticide shall be restricted to locations specifically approved by Manager EMS or COR/s.

3.5 COCKROACH ELIMINATION:

The Contractor is required to provide regular recurring treatment to the following areas:

Food service areas (kitchen storerooms), restaurants, snack bars, vending machine areas

housekeeping aid closets

utility rooms

patient bathroom facilities

other areas throughout the facility where conditions exist that are generally considered breeding grounds for roaches.

This does not limit the Contractor to only these specific sites but indicates these must be included in the treatment schedule along with other areas the Contractor determines as sites for regular treatment.

If cockroaches are present, the contractor shall discretely apply the necessary bait, residual, contact, and dust insecticides into cracks and crevices and voids where cockroaches may hide. Residual, dust, or contact insecticide treatments will be limited to application within food service, cafeteria, break rooms, laundry, and common areas.

If cockroaches are present in sensitive areas such as patient rooms and medical units, bait must be placed out of the sight of staff members and patients. All baits must be odorless, non-flammable, non-corrosive, have no inhalation hazard and must be classified as category IV pesticides, the lowest EPA toxicity rating. Only the minimal amount of insecticide required shall be used and all materials will be EPA approved and applied according to the label, laws, and regulations. All insecticide applications must be recorded in the customer service report provided by the contractor.

4. EXTERIOR AND INTERIOR FLY PROGRAM

In addition to the insect control requirements contained within the IPM, a separate Exterior and Interior Fly Program is needed at the facility.

Table 1 (below) specifies the coverage areas for this program. Locations 1 through 6 specify where fly light units/kits are currently located. Location 7 specifies where fly light units/kits could be needed in the future at the facility.

4,1 TABLE 1 EXTERIOR AND INTERIOR FLY LIGHT COVERAGE AREAS:

LOCATION

NUMBER OF FLY LIGHTS

Building 5 - Montrose

3

Building 12 - Montrose

2

Building 15 - CP

4

Building 18 - CP

1

Building 19 - CP

3

Building 21 - CP

4

Other areas not specified or known

Approximately 8-10

4.2 CONTRACTOR REQUIREMENTS FOR EXTERIOR AND INTERIOR FLY PROGRAM:

For the areas listed in Table 1 the contractor shall remove the fly light units/kits that are currently in these areas and it will be the contractor s responsibility to do the following:

Install new exterior and interior fly light units/kits in the areas specified in Table 1. (For the areas not known or specified the contractor shall install new units/kits in these areas when these areas have been identified).

Once installation of new fly light units/kits are complete, the contractor shall monitor

performance to ensure continual and uninterrupted operation (i.e., replacing bulbs and other accessories).

Contractor will clean/empty catch basins and tray areas of the units as well as dispose of any replaced bulbs offsite. (Fly lights are hazardous waste and must be disposed of properly by the contractor).

5. GENERAL CONSTRAINTS (which apply during execution of IPM):

Listed below are operation, service performance, bait, and pesticide constraints that apply to all locations being serviced under the contractor s Integrated Pest Management Plan (IPM).

5.1. OPERATION CONSTRAINTS:

This work is to be performed during normal business hours (excluding federal holidays) unless specifically authorized/approved in advance.

5.2. SERVICE PERFORMANCE CONSTRAINTS:

The Contractor shall observe all safety precautions throughout the performance of this contract.

All work shall comply with the applicable requirements of Title 29 Code of Federal Regulations (CFR) 1910, 29 CFR 1926, and 40 CFR.

The Contractor shall provide routine pest control services that do not adversely affect patients and employee health or productivity during the regular hours of operation in buildings.

All work shall comply with applicable Federal, State, and municipal safety and health requirements.

Where there is a conflict between applicable regulations, the most stringent will apply.

Adhere to the requirements for entering restricted areas. Contractor shall contact COR prior to going into these areas.

The contractor shall determine the need for and provide any personal protective items required for the safe performance of work.

Protective clothing, equipment, and devices shall, as a minimum, conform to United States (U.S.) Occupational Safety and Health Administration (OSHA) standards for the products being used.

Contractor shall adhere to all isolation precaution requirements, when need arise to perform service in patient care areas.

Contractor shall not store or mix pesticides on Veterans Administration (VA) property

5.3. BAIT AND PESTICIDES CONSTRAINTS:

When applicable, an eco-sensitive approach to pest control is applied.

All pesticides used by the Contractor shall be registered with the U.S. Environmental Protection Agency (EPA). Transport, handling and use of all pesticides shall be in strict accordance with the manufacturer s label instructions and all applicable Federal, State, and local laws and regulations.

Adherence to Federal Insecticide, Fungicide, and rodenticide Act (FIFRA). The contractor shall not apply any pesticide product that has not been approved in writing by the COR.

Pesticide application shall be used/applied according to need.

Contractor shall employ the least hazardous material, most precise application technique, and minimum quantity of pesticide that is necessary to achieve desired results.

Use of the herbicide 2, 4-d is prohibited on VA property by national VA policy.

Non-chemical methods (spraying) shall be used to the maximum extent practicable.

Contractor shall notify COR of affected areas prior to spraying.

Application of insecticides to exposed surfaces or as space sprays (including fogs, mists, fumigation, and ultra-low volume applications) shall be restricted to unique situations where no alternative measures are practical.

The Contractor shall obtain the approval of the COR prior to any application of insecticide to an exposed surface or any space spray treatment. No surface application or space spray shall be made while tenant personnel are present.

The Contractor shall take all necessary precautions to ensure patient and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application.

Spraying shall occur when areas are unoccupied (with COR approval).

When or if applicable; all bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-targeted organisms .

Application of insecticide shall not be visible to a bystander during or after the application processes.

5.4 BAIT BOXES:

All bait boxes shall be placed out of the general view, in locations where they will not be

disturbed by routine operations.

The lids of all bait boxes shall be securely locked or fastened shut.

All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other

immovable surface, so that the box cannot be picked up or moved.

Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

All bait boxes shall be labeled on the inside with the Contractor s business name and address and dated by the contractor s technician at the time of installation and each servicing.

Trapping devices rather that pesticide sprays shall be used for indoor fly control wherever

appropriate.

The Contractor shall be responsible for disposing of all trapped pests, rodents and all pests, rodent carcasses off-site, in accordance with local, city, or state regulations.

Liability: The Contractor shall assume full responsibility and liability for compliance with all

applicable regulations pertaining to the health and safety of personnel during the execution of work

6. EMERGENCY CALLS (CALL BACKS):

The contractor shall provide same day emergency service (for areas occupied by or accessible to patients) when notified by the government on or before 12:00 Noon on that day. Emergency calls that are received after 12:00 Noon shall be serviced the following day (including weekends and holidays).

Contractor shall report to the facility within four (4) hours after notification for same day service calls.

During the performance period of the contract the contractor or his/her designee/alternate must be accessible/reachable by the government in the event that an emergent condition needs to be addressed at the facility.

*ALL Emergency services within scope of the final contract shall have prior approval by the COR. Any services performed that were not previously approved by the COR may result in NO Payment by the government to the contractor.

7. CONTRACTOR STAFF/PERSONNEL QUALFICATIONS, EXPERIENCE, AND OTHER REQUIREMENTS:

All personnel performing work and executing services/deliverables shall possess the necessary

capabilities, qualifications, and experience necessary to execute the specific tasks in this Performance Work Statement (PWS). No unqualified individuals shall perform work which is covered under the scope of the finalized contract at any time during the performance period.

The following requirements/stipulations are mandatory for contractors/contractor personnel (i.e., Inspectors, Chemical Applicators, and/or Technicians).

Contractor shall be appropriately licensed and permitted in the State of New York to perform pest control services, including wood destroying insect evaluation and control. (Only EPA and State of New York Department of Agriculture approved pesticides and equipment shall be used during the performance of services).

The contractor and personnel assigned to this contract shall be certified, licensed, and permitted to use pesticides for each given State (to include having current knowledge and recent experience in the commercial application of pest control treatments and execution of pest control services).

Appropriate certifications and licenses to perform yearly inspection for termite infestation and treatment if required by the facility.

Basic proficiency in speaking and writing English.

While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. This includes but is not limited to wearing/displaying identification badges and identifiable uniforms which specifies the company they are working for.

Contractor will ensure that employees assigned to this service contract have had a general background check. Employees that cannot meet security and clearance requirements shall not be allowed to perform work under this contract.

It is the responsibility of the contractor to park in the appropriate designated parking areas while on site. Parking arrangements shall be coordinated between the government and contractor at the beginning of the performance period before work begins. (The medical facility/government will not/does not validate or make reimbursement for parking violations for contractor personnel under any circumstances).

8. SITE SPECIFIC REQUIRMENTS (ADDITIONAL CONTRACTOR QUALIFICATIONS):

Certification required for all applicators is Industrial, Institutional, Structural, and Health Related certificate acceptable to the New York State Department of Environmental Conservation.

The contractor firm must hold a General Pest and Rodent Control License issued by the New York State Department of Environmental Conservation.

Technicians used who are not certified will have the appropriate Technician's Card issued by the New York State Department of Environmental Conservation. Evidence of such card for technicians will be provided.

Contractor shall comply with the pest control operations for the State of New York.

9. GENERAL INFORMATION

9.1 GOVERNMENT RESPONSIBILITIES:

The COR, with the assistance of the (Green Environment Management System) GEMS Coordinator or Chief, Environmental Management Services (EMS) ensure the contractor compliance with VHA Directive 1850.02 Pest Management Operations (Dated 2017).

Any action required for correction as specified in Section 5 (b). The COR shall take the needed action to correct the problem.

Provide escort in restricted areas or when applicable.

Any trapping devices employed, shall be checked by COR, between the contractor s visits.

COR will document all unscheduled services within scope of the contract performance (Emergency and Non-Emergency calls).

10. ADMINISTRATIVE DUTY REQUIREMENTS (ADR) AND CONTRACTOR REPORTING:

The Contractor shall develop a recording system or plan to address the following in a hardcover format, at the location listed above. These records shall be kept on-site at each location and maintained on each visit by the Contractor:

The Contractor shall provide current labels and Safety Data Sheets (MSDS/SDS) of all pesticides to be used and their application, along with equipment used to apply.

Additional SDS shall be provided anytime a new pesticide is used or an updated SDS is provided to the Pest Control Operator.

Information Mandated by Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA).

Updating information of any pesticides used or discontinued.

Service Log signed and dated each time an action is performed.

10.1. SERVICE SCHEDULE FOR EACH BUILDING, ROOM, ETC. THAT INCLUDES:

IPM Plan of Action

Noting areas of restriction if any that needs COR approval prior to entry

Emergency work

Routine service requests

Copies of Bill of Lading or Manifest generated for waste disposal of pesticides used at the Medical Centers including disposal of burned out bug lights

Plan action for chemical spills

Fiscal year report of each pesticides used (in pounds)

Certification document for each contractor personnel applying and/or treatment of pesticides

Updated as needed (e.g., new personnel, certification/license renewal, etc.)

The contractor shall receive the concurrence of the COR prior to implementing any subsequent changes to the system, including additional or replacement pesticides and on-site personnel.

11. ONGOING SERVICE REQUIREMENTS:

A non-certified applicator or Technician who reports to a certification applicator who remains at the contractor s office is not allowed. Non-certified technicians may only work under the supervision of a certified applicator that is ON-SITE during pest control servicing and personally directing all pest control activities occurring.

Contractor must advise Medical Center of any non-pest control actions that need to be taken such as sealing cracks, pickup of spilled food, etc.

While on Veterans Affairs (VA) premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

12. INTERFERENCE TO NORMAL FUNCTION:

Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

13. WORK HOURS (FOR EXECUTION OF SERVICES):

The service schedule will be developed between the contractor and the Contractor Officer Representative (COR) (or other authorized designee/representative) at the beginning of the performance period. Normal, routine services will occur three (3) days per week at each campus. It is expected that the contractor be on site and perform work on these days. While on site it is required that the contractor check in with facility representatives to discuss the status/progress of the IPM and other pest management issues if needed.

Services shall be performed during the VA normal business hours, 7:00 a.m. through 3:30 p.m., Monday through Friday, excluding Federal holidays. Any work that needs to take place outside of the scope of normal business hours shall be approved by the Contracting Officer s Representative (COR) (or other authorized designee/representative) prior to the commencement of work. At least one (1) day advanced notice is required for work that is to be performed outside of normal business hours.

On each visit, the applicator(s) shall report to the manager, environmental management service, prior to performing any work. The Point of Contact at the various performance locations are:

Montrose Campus: Tina Thomas - Building 12, Room 10

Castle Point Campus: Glenn Cook - Building 09, Room 116

14. FEDERAL HOLIDAYS:

Federal Holidays which are observed by the federal government are annotated below.

New Year s Day

Martin Luther King s Birthday

President s Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

And any other day specifically declared by the President of the United States to be a national holiday.

15. TYPE OF CONTRACT:

The Government contemplates the award of a Firm Fixed Price contract for this requirement.

16. SCOPE OF CONTRACT AND CONTRACT MODIFICATIONS:

The final contract will stipulate the responsibilities of the contractor and/or the government. The contractor and the government are required to adhere to the scope of the finalized contract. Any and all modifications shall be initiated and approved by the contracting officer. The contractor shall not receive payment for any work/services/deliverables that are/were not specifically authorized under the contract (as written or as modified).

17. PERIOD OF PERFORMANCE:

The Period of Performance will be 10/01/2022 to 09/30/2023 with the provision of four (4) Option Years.

18. PLACE OF PERFORMANCE:

The Integrated Pest Management services will be provided for the Hudson Valley Health Care System two campuses:

1) MONTROSE CAMPUS

2094 Albany Post Road

Montrose, NY 10548

2) CASTLE POINT CAMPUS

41 Castle Point Road

Wappinger Falls, NY 12590

19. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS:

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

Documentation requirements:

If fully vaccinated, contractors shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the

COVID-19 Screening Tool. Check regularly for updates.

Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.Â

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

CONTRACTING OFFICE ADDRESS:

VISN 2 Network Contracting Office

New York Harbor Healthcare System

423 East 23rd Street

New York, NY 10010

(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (NOV 2021), applies to this acquisition. All offers must reference:

Solicitation number for this requirement is 36C24222Q0564;

The time specified in the solicitation for receipt of offers; June 21, 2022, 3PM EST.

The name, address and telephone number of the offeror;

Technical description of services to be performed in accordance with the Performance Work Statement. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete: See section ix (a) 1- 4 for evaluation criteria. Evaluation criteria number 4, Veterans Involvement, read VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019) and VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) very carefully and proceed with your response. Complete attached VETERANS INVOLVEMENT document and submit it with your proposal;

Terms of any express warranty;

Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

Remit to address, if different than mailing address;

A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

Acknowledgement of any Solicitation Amendments;

Past performance information;

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR)

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.204-22 Alternative Line-Item Proposal (JAN 2017)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

52.233-2 Service of Protest (SEPT 2006)

852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(ix) The provision at FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this acquisition.

(a) The Government will award a Firm-Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, considering technical capability, past performance, and price.

The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

The government shall evaluate information based on the following evaluation criteria.

(1) Technical Capability: Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Contractor shall provide a maximum 15-page capability statement demonstrating it has trained and certified personnel, equipment and working experience and ability to meet all the requirements of the Performance Work Statement (PWS).

A) Technical Proficiency: Quoter will be evaluated on how well they meet the requirement to submit a proposal that verifies it is a firm that specializes in Integrated Pest Management/ Pest Control services. The proposal shall be comprehensive and demonstrate its understanding of the requirement and not a copy and paste of the Performance Work Statement requirements. It shall outline the contractor s ability to perform the services adequately and satisfactorily in accordance with the Performance Work Statement (PWS) and the extent to which potential risks are identified and mitigated.

B) Contractor Experience: The quoter will be evaluated on how well they meet the requirement to provide three (3) instances of past-experience similar in nature, scope, complexity, difficulty, and size to that which will be supplied under the prospective contract contemplated by this solicitation. The experience shall reflect of no less than three (3) years of performing integrated pest management/ pest control services.

C) Licensing/Certifications: Quoter will be evaluated on how well they meet the requirement to provide proof that it is a licensed business to conduct Integrated Pest Management/ Pest Control services in New York State. Provide documentation of contractor employees who will be performing under the proposed contract have:

State of New York Department of Environmental Protection Commercial Pesticide Applicator License with Categories 7A - 7C, 7F.

(2) Past performance: Contractor shall provide three references for contract of similar scope and magnitude to be evaluated. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contractors Past Performance shall also be reviewed in Contractor Performance Assessment Reporting System (CPARS); Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price: The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(b) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(4) Veterans Involvement: Read VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019) and VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019) very carefully and proceed with your response. Complete attached VETERANS INVOLVEMENT document and submit it with your proposal.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2021) applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, in SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2021), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.252-2 Clauses Incorporated by Reference (FEB 1998)

http://www.acquisition.gov/far/index.html (FAR) and

http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.203-16 Preventing Personal Conflicts of Interest (JUN 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.217-8 Option to Extend Services (NOV 1999)

Option to Extend Services: Written notice within 30 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000):

Option to Extend Term: Within 30 days.

Option to Extend Preliminary Notice: At least 60 days before the contract expires.

Duration of the Contract: Five (5) years.

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

CL-120 Supplemental Insurance Requirements:

General Liability: $500,000.00

Auto Liability Per Person: $200,000.00

Auto Liability Per Occurrence: $500,000.00

Property Damage: $20,000.00

52.232-18 Availability of Funds (APR 1984)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (NOV 2021)

(DEVIATION AUG 2020)

52.237-3 Continuity of Services (JAN 1991)

852-204-70 Personal Identity Verification of Contractor Personnel (MAY 2020)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

852.203-70 Commercial Advertising (JAN 2008)

852.209-70 Organizational Conflicts of Interest (OCT 2020)

852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019)

852.215-71 Evaluation Factor Commitments (OCT 2019)

852.219-75 Subcontracting Plans Monitoring and Compliance (JUL 2018)

852.232-72 Electronic Submission of Payment Requests (NOV 2012)

852.233-70 Protest Content/Alternative Dispute Resolutions (OCT 2018)

852.233-71 Alternate Protest Procedure (OCT 2018)

852.270-1 Representatives of Contracting Officers (JAN 2008)

852.242-71 Administrative Contracting Officer (OCT 2020)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items (MAY 2022), applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

(NOV 2021)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

52.219-8 Utilization of Small Business Concerns (OCT 2018)

52.219-14 Limitations on Subcontracting (SEP 2021)

52.219-28 Post Award Small Business Program Representation (SEP 2021)

52.222-3 Convict Labor (JUNE 2003)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEP 2016)

52.222-35 Equal Opportunity for Veterans (JUN 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

52.222-37 Employment Reports on Veterans (JUN 2020)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

Employee Class: 99410

Monetary Wage-Fringe Benefits: $25.46

52.222-50 Combating Trafficking in Persons (NOV 2021)

52.222-54 Employment Eligibility Verification (MAY 2022)

52.222-55 Minimum Wages for Contractor Workers 10426 (JAN 2022)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)

52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(xiii) The Service Contract Act of 1965 does apply to this procurement.

See attached Wage Determinations.

(xiv) N/A

(xv) This is a Total Small Business Set-Aside - Open Market combined synopsis/solicitation for Integrated Pest Management Services for Hudson Valley HCS two (2) campuses (Montrose and Castle Point) in Hudson Valley, NY as defined herein.  The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer those terms and conditions are acceptable without modification, deletion, or addition.

Submission shall be received not later than 3:00 PM EST, June 21, 2022. The government shall only accept electronic submissions via e-mail, please send all quotations to Monique.Paltan@va.gov. RFI s will not be accepted after June 07, 2022, 10:00 AM EST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Monique Paltan, Contracting Officer, Monique.Paltan@va.gov.