36C24222Q0564.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 2 New York Harbor Healthcare System 423 East 23rd Street New York, NY 10010

POINT OF CONTACT*

Contracting Officer Monique Paltan Monique.Paltan@va.gov

(212) 686-7500

PLACE OF PERFORMANCE

Hudson Valley Health Care System

Montrose and Castle Point Campus

2094 Albany Post Road

Montrose NY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION FOR INTEGRATED PEST MANAGEMENT SERVICES AT THE VA HUDSON VALLEY HEALTH CARE SYSTEM 2 CAMPUSES (CASTLE POINT AND MONTROSE)

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5 - “Simplified Procedures for Certain Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract-Opportunities at https://sam.gov on RFQ reference number 36C24222Q0564.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 (effective 5/1/2022), VAAR Update 2008-32 (effective 11/01/2021).

(iv) This procurement is being issued as Total Small Business Set-Aside - Open Market combined synopsis/solicitation. The North American Industry Classification System (NAICS) code is 561710 – Exterminating and Pest Control Services with a Small Business Size Standard of $12.0 Million.

(v) The contractor shall provide pricing to provide Integrated Pest Management Services. Table is optional. Contractors can use their own pricing table but must ensure each Option Period is priced separately to allow for price reasonableness determination. See table below:

PRICING TABLE FOR: Integrated Pest Management Services.

Total Base Year:

Total Option Year 1:

Total Option Year 2:

Total Option Year 3:

Total Option Year 4:

Base and All Options Total:

Pricing for Six Months under FAR Clause 52.217-8 Option to Extend Services if Clause is Exercised

Total for Six Months of Service:

(vi) Description of requirement:

PERFORMANCE WORK STATEMENT

INTEGRATED PEST MANAGEMENT SERVICES

1. BACKGROUND:

The Department of Veterans Affairs is seeking Integrated Pest Management (IPM) Services for the Hudson Valley Healthcare System at its two (2) campuses (Montrose and Castle Point). Integrated Pest Management Services involve the implementation of an Integrated Pest Management (IPM) plan which will achieve long term environmental sound pest suppression using a wide variety of technological mechanisms and management practices. The IPM shall properly mitigate and address the pest infestations that are occurring (or that are expected to occur) at the facilities.

2. SCOPE OF WORK:

The contractor shall provide all supervision, management, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan for the interior and exterior of the Hudson Valley Healthcare System two campuses, (Montrose and Castle Point). Both campuses will be serviced three (3) days per week. Contractor shall ensure the three (3) days per week service for Integrated Pest Management includes addressing the following:

· Training staff on avoiding enticing pests into an area such as now eating at one’s desk and leaving the crumbs.

· Inspection and identifying issues allowing pests into an area such as loose baseboards, missing ceiling tiles etc.

· Identifying and treating for the identified pests.

· Follow-up with re-inspection to verify the effectiveness of the treatment.

The implementation of an IPM shall be done in a manner that ensures the health and general well-being of patients, staff, and visitors. Such a plan must also include structural and procedural variations that reduce the food, water, harborage, and access used by pests. Contractor’s IPM shall also offer inspections, surveillance, trapping, pesticide application, pest removal components, and applicable reporting along with detailed, site-specific recommendations for structural and technical alterations, for pest control indoor and outdoor, within the property boundaries of the buildings. All infestations will be addressed until complete elimination of pests.

Contractor’s Integrated Pest Management (IPM) Plan shall address and mitigate pest control issues for the facility within the scope described herein. The IPM consists of the following deliverables described below. Contractor’s IPM is also subject to the following conditions and stipulations that are referenced in this section. In addition, contractor personnel who are executing the IPM and performing services under the IPM must meet or exceed the requirements as contained in Section 3 of this PWS.

An Integrated Pest Management Plan (IPM) is not just routine application of pesticides, but rather a process of initializing a program that determines the best method of application after a thorough inspection, monitoring, and reviewing the data collected regarding the pest, so as to put in place control measures for environmentally safe treatment. Therefore, it is the government’s expectation that a contractor has knowledge and expertise regarding the methodologies of an IPM and how to best execute such an IPM in a medical center/hospital environment.

Contractor shall provide an Integrated Pest Management (IPM) plan which the contractor will execute in performance of this requirement. Contractor shall utilize proper disposal methods for all products/containers which may be in effect for the area where the work under the contract will be performed.

3. SPECIFICATIONS:

The Integrated Pest Management Plan (IPM) will cover/encompass the buildings, levels/floors, and rooms that are annotated in the attachments to this PWS – “Attachment 1: Individual Building Coverage Areas”, respectively. As well, refer to “Attachment 2: Campus Maps of Castle Point and Montrose” respectively. When developing their Integrated Pest Management Plan for the serviced campuses, contractors shall refer to Attachment 1 and Attachment 2 to ensure that the plan provides the appropriate and necessary pest management, controls, and prevention that is required for these areas.

3.1 PESTS INCLUDED:

· General structural arthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, and any other arthropod pests not specifically excluded from this contract).

· Flying insect pests (i.e., housefly, stable fly, blow flies, etc.).

· Predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

· Stored product pests (i.e., saw tooth grain beetle, red confused flour beetle, dermestid beetles, grain moths etc.)

· Mice and Rats (i.e., house mouse, field mouse, roof rat, Norway rats, etc.)

· Pest birds (i.e., pigeons, sparrows, blackbirds, etc.)

· Other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, raccoons, etc.).

· Aquatic pests (i.e., mosquito larva/pupae, algae etc.).

· Wood destroying organisms (i.e. Winged termite warmers, subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

3.2 BED BUGS:

The Contractor shall employ the latest technology to eradicate bed bug infestation applicable to medical care facilities. Treatment will occur on a needed basis.

Upon notification of service call, contractor shall be able to provide treatment within four (4) hours of notification. Reasonable exceptions will be made for cases such as adverse weather or restriction of accessed by the Medical Center that are beyond a Contractor’s direct control. See Section 6 Emergency Calls (Call Backs).

Bed bug treatment shall include treatment for the eggs as per the pest control association. The lack of treatment of adult bed bugs and the eggs at the same time will impact patient care by having to go through the process multiple times to clear a room of bed bugs. It would also require at minimum of 24 hours in a hospital setting and addressing the six (6) steps process below to correct the action which can be detrimental to staff and the patients.

· A possible bed bug is sighted, the room is closed and sealed.

· Bed bug possibility is reported to the contract pest control company.

· After a pre-determined time to respond a pest controller arrives and confirms there are bed bugs.

· Pest controller treats the room.

· Room is still sealed for a pre-determined amount of time.

· The room is terminally cleaned and staff and patients are allowed back in the room.

3.3 TERMITES:

Contractor shall perform yearly inspection for termite infestation, treatment and must have appropriate certifications and licenses to perform such work.

Upon initial service requirement the contractor shall make an assessment to determine if a particular location needs a weekly inspection services to address or mitigate issues relating to termites.

**Portable vacuums are the preferred method used for initial cleanouts of cockroach infestations, for swarming (winged) ants and termites, and for control of spiders in webs wherever appropriate.

3.4. RODENT CONTROL:

Contractor shall provide a plan for control and removal of all mice and rats (i.e., house mouse, field mouse, roof rat, norway rat, etc.).

Exterior: Contractor shall intercept and control rodents before they enter the facility, to the maximum extent practicable. Should a rodent get into the medical center or other building, contractor will take all necessary measures to eradicate. Contractor shall install and maintain sufficient bait stations and document placement on an equipment diagram. Contractor will service all bait stations monthly.

Interior: Contractor shall place and maintain sufficient interior wind-up traps and will document placement on a rodent equipment diagram. Contractor will service these traps monthly. In addition, traps and glue boards will be used as needed and placed discretely.

A rodent diagram must be included in the service logbook. All bait stations must be locked and secured. All traps and bait stations shall be dated during monthly inspection and log sheets will note the conditions found during the time of service .

All rodenticides or traps shall be placed only at times and in areas approved by the Manager, EMS or COR/s, and unused portions shall be recovered when requested by Manager EMS or COR/s or upon loss of effectiveness. The use of rodenticide shall be restricted to locations specifically approved by Manager EMS or COR/s.

3.5 COCKROACH ELIMINATION:

The Contractor is required to provide regular recurring treatment to the following areas:

· Food service areas (kitchen storerooms), restaurants, snack bars, vending machine areas

· housekeeping aid closets

· utility rooms

· patient bathroom facilities

· other areas throughout the facility where conditions exist that are generally considered breeding grounds for roaches.

This does not limit the Contractor to only these specific sites but indicates these must be included in the treatment schedule along with other areas the Contractor determines as sites for regular treatment.

If cockroaches are present, the contractor shall discretely apply the necessary bait, residual, contact, and dust insecticides into cracks and crevices and voids where cockroaches may hide. Residual, dust, or contact insecticide treatments will be limited to application within food service, cafeteria, break rooms, laundry, and common areas.

If cockroaches are present in sensitive areas such as patient rooms and medical units, bait must be placed out of the sight of staff members and patients. All baits must be odorless, non-flammable, non-corrosive, have no inhalation hazard and must be classified as category IV pesticides, the lowest EPA toxicity rating. Only the minimal amount of insecticide required shall be used and all materials will be EPA approved and applied according to the label, laws, and regulations. All insecticide applications must be recorded in the customer service report provided by the contractor.

4. EXTERIOR AND INTERIOR FLY PROGRAM

In addition to the insect control requirements contained within the IPM, a separate Exterior and Interior Fly Program is needed at the facility.

Table 1 (below) specifies the coverage areas for this program. Locations 1 through 6 specify where fly light units/kits are currently located. Location 7 specifies where fly light units/kits could be needed in the future at the facility.

4,1 TABLE 1 – EXTERIOR AND INTERIOR FLY LIGHT COVERAGE AREAS:

4.2 CONTRACTOR REQUIREMENTS FOR EXTERIOR AND INTERIOR FLY PROGRAM:

For the areas listed in Table 1 the contractor shall remove the fly light units/kits that are currently in these areas and it will be the contractor’s responsibility to do the following:

· Install new exterior and interior fly light units/kits in the areas specified in Table 1. (For the areas not known or specified the contractor shall install new units/kits in these areas when these areas have been identified).

· Once installation of new fly light units/kits are complete, the contractor shall monitor performance to ensure continual and uninterrupted operation (i.e., replacing bulbs and other accessories).

· Contractor will clean/empty catch basins and tray areas of the units as well as dispose of any replaced bulbs offsite. (Fly lights are hazardous waste and must be disposed of properly by the contractor).

5. GENERAL CONSTRAINTS (which apply during execution of IPM):

Listed below are operation, service performance, bait, and pesticide constraints that apply to all locations being serviced under the contractor’s Integrated Pest Management Plan (IPM).

5.1. OPERATION CONSTRAINTS:

This work is to be performed during normal business hours (excluding federal holidays) unless specifically authorized/approved in advance.

5.2. SERVICE PERFORMANCE CONSTRAINTS:

The Contractor shall observe all safety precautions throughout the performance of this contract.

· All work shall comply with the applicable requirements of Title 29 Code of Federal Regulations (CFR) 1910, 29 CFR 1926, and 40 CFR.

· The Contractor shall provide routine pest control services that do not adversely affect patients and employee health or productivity during the regular hours of operation in buildings.

· All work shall comply with applicable Federal, State, and municipal safety and health requirements.

· Where there is a conflict between applicable regulations, the most stringent will apply.

· Adhere to the requirements for entering restricted areas. Contractor shall contact COR prior to going into these areas.

· The contractor shall determine the need for and provide any personal protective items required for the safe performance of work.

· Protective clothing, equipment, and devices shall, as a minimum, conform to United States (U.S.) Occupational Safety and Health Administration (OSHA) standards for the products being used.

· Contractor shall adhere to all isolation precaution requirements, when need arise to perform service in patient care areas.

· Contractor shall not store or mix pesticides on Veterans Administration (VA) property

5.3. BAIT AND PESTICIDES CONSTRAINTS:

· When applicable, an “eco-sensitive” approach to pest control is applied.

· All pesticides used by the Contractor shall be registered with the U.S. Environmental Protection Agency (EPA). Transport, handling and use of all pesticides shall be in strict accordance with the manufacturer’s label instructions and all applicable Federal, State, and local laws and regulations.

· Adherence to Federal Insecticide, Fungicide, and rodenticide Act (FIFRA). The contractor shall not apply any pesticide product that has not been approved in writing by the COR.

· Pesticide application shall be used/applied according to need.

· Contractor shall employ the least hazardous material, most precise application technique, and minimum quantity of pesticide that is necessary to achieve desired results.

· Use of the herbicide 2, 4-d is prohibited on VA property by national VA policy.

· Non-chemical methods (spraying) shall be used to the maximum extent practicable.

· Contractor shall notify COR of affected areas prior to spraying.

· Application of insecticides to exposed surfaces or as space sprays (including fogs, mists, fumigation, and ultra-low volume applications) shall be restricted to unique situations where no alternative measures are practical.

The Contractor shall obtain the approval of the COR prior to any application of insecticide to an exposed surface or any space spray treatment. No surface application or space spray shall be made while tenant personnel are present.

The Contractor shall take all necessary precautions to ensure patient and employee safety, and all necessary steps to ensure the containment of the pesticide to the site of application.

Spraying shall occur when areas are unoccupied (with COR approval).

When or if applicable; all bait boxes shall be maintained in accordance with EPA regulations, with an emphasis on the safety of non-targeted organisms .

Application of insecticide shall not be visible to a bystander during or after the application processes.

5.4 BAIT BOXES:

· All bait boxes shall be placed out of the general view, in locations where they will not be disturbed by routine operations.

· The lids of all bait boxes shall be securely locked or fastened shut.

· All bait boxes shall be securely attached or anchored to the floor, ground, wall, or other immovable surface, so that the box cannot be picked up or moved.

· Bait shall always be placed in the baffle-protected feeding chamber of the box and never in the runway of the box.

· All bait boxes shall be labeled on the inside with the Contractor’s business name and address and dated by the contractor’s technician at the time of installation and each servicing.

· Trapping devices rather that pesticide sprays shall be used for indoor fly control wherever appropriate.

The Contractor shall be responsible for disposing of all trapped pests, rodents and all pests, rodent carcasses off-site, in accordance with local, city, or state regulations.

Liability: The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work

6. EMERGENCY CALLS (CALL BACKS):

The contractor shall provide same day emergency service (for areas occupied by or accessible to patients) when notified by the government on or before 12:00 Noon on that day. Emergency calls that are received after 12:00 Noon shall be serviced the following day (including weekends and holidays).

Contractor shall report to the facility within four (4) hours after notification for same day service calls.

During the performance period of the contract the contractor or his/her designee/alternate must be accessible/reachable by the government in the event that an emergent condition needs to be addressed at the facility.

*ALL Emergency services within scope of the final contract shall have prior approval by the COR. Any services performed that were not previously approved by the COR may result in NO Payment by the government to the contractor.

7. CONTRACTOR STAFF/PERSONNEL QUALFICATIONS, EXPERIENCE, AND OTHER REQUIREMENTS:

All personnel performing work and executing services/deliverables shall possess the necessary capabilities, qualifications, and experience necessary to execute the specific tasks in this Performance Work Statement (PWS). No unqualified individuals shall perform work which is covered under the scope of the finalized contract at any time during the performance period.

The following requirements/stipulations are mandatory for contractors/contractor personnel (i.e., Inspectors, Chemical Applicators, and/or Technicians).

· Contractor shall be appropriately licensed and permitted in the State of New York to perform pest control services, including wood destroying insect evaluation and control. (Only EPA and State of New York Department of Agriculture approved pesticides and equipment shall be used during the performance of services).

· The contractor and personnel assigned to this contract shall be certified, licensed, and permitted to use pesticides for each given State (to include having current knowledge and recent experience in the commercial application of pest control treatments and execution of pest control services).

· Appropriate certifications and licenses to perform yearly inspection for termite infestation and treatment if required by the facility.

· Basic proficiency in speaking and writing English.

While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. This includes but is not limited to wearing/displaying identification badges and identifiable uniforms which specifies the company they are working for.

Contractor will ensure that employees assigned to this service contract have had a general background check. Employees that cannot meet security and clearance requirements shall not be allowed to perform work under this contract.

It is the responsibility of the contractor to park in the appropriate designated parking areas while on site. Parking arrangements shall be coordinated between the government and contractor at the beginning of the performance period before work begins. (The medical facility/government will not/does not validate or make reimbursement for parking violations for contractor personnel under any circumstances).

8. SITE SPECIFIC REQUIRMENTS (ADDITIONAL CONTRACTOR QUALIFICATIONS):

Certification required for all applicators is Industrial, Institutional, Structural, and Health Related certificate acceptable to the New York State Department of Environmental Conservation.

The contractor firm must hold a General Pest and Rodent Control License issued by the New York State Department of Environmental Conservation.

Technicians used who are not certified will have the appropriate Technician's Card issued by the New York State Department of Environmental Conservation. Evidence of such card for technicians will be provided.

Contractor shall comply with the pest control operations for the State of New York.

9. GENERAL INFORMATION

9.1 GOVERNMENT RESPONSIBILITIES:

The COR, with the assistance of the (Green Environment Management System) GEMS Coordinator or Chief, Environmental Management Services (EMS) ensure the contractor compliance with VHA Directive 1850.02 Pest Management Operations (Dated 2017).

Any action required for correction as specified in Section 5 (b). The COR shall take the needed action to correct the problem.

Provide escort in restricted areas or when applicable.

Any trapping devices employed, shall be checked by COR, between the contractor’s visits.

COR will document all unscheduled services within scope of the contract performance (Emergency and Non-Emergency calls).

10. ADMINISTRATIVE DUTY REQUIREMENTS (ADR) AND CONTRACTOR REPORTING:

The Contractor shall develop a recording system or plan to address the following in a hardcover format, at the location listed above. These records shall be kept on-site at each location and maintained on each visit by the Contractor:

The Contractor shall provide current labels and Safety Data Sheets (MSDS/SDS) of all pesticides to be used and their application, along with equipment used to apply.

Additional SDS shall be provided anytime a new pesticide is used or an updated SDS is provided to the Pest Control Operator.

Information Mandated by Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA).

Updating information of any pesticides used or discontinued.

Service Log signed and dated each time an action is performed.

10.1. SERVICE SCHEDULE FOR EACH BUILDING, ROOM, ETC. THAT INCLUDES:

· IPM Plan of Action

· Noting areas of restriction if any that needs COR approval prior to entry

· Emergency work

· Routine service requests

· Copies of Bill of Lading or Manifest generated for waste disposal of pesticides used at the Medical Centers including disposal of “burned out” bug lights

· Plan action for chemical spills

· Fiscal year report of each pesticides used (in pounds)

· Certification document for each contractor personnel applying and/or treatment of pesticides

· Updated as needed (e.g., new personnel, certification/license renewal, etc.)

The contractor shall receive the concurrence of the COR prior to implementing any subsequent changes to the system, including additional or replacement pesticides and on-site personnel.

11. ONGOING SERVICE REQUIREMENTS:

A non-certified applicator or Technician who reports to a certification applicator who remains at the contractor’s office is not allowed. Non-certified technicians may only work under the supervision of a certified applicator that is ON-SITE during pest control servicing and personally directing all pest control activities occurring.

Contractor must advise Medical Center of any non-pest control actions that need to be taken such as sealing cracks, pickup of spilled food, etc.

While on Veterans Affairs (VA) premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

12. INTERFERENCE TO NORMAL FUNCTION:

Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

13. WORK HOURS (FOR EXECUTION OF SERVICES):

The service schedule will be developed between the contractor and the Contractor Officer Representative (COR) (or other authorized designee/representative) at the beginning of the performance period. Normal, routine services will occur three (3) days per week at each campus. It is expected that the contractor be on site and perform work on these days. While on site it is required that the contractor check in with facility representatives to discuss the status/progress of the IPM and other pest management issues if needed.

Services shall be performed during the VA normal business hours, 7:00 a.m. through 3:30 p.m., Monday through Friday, excluding Federal holidays. Any work that needs to take place outside of the scope of normal business hours shall be approved by the Contracting Officer’s Representative (COR) (or other authorized designee/representative) prior to the commencement of work. At least one (1) day advanced notice is required for work that is to be performed outside of normal business hours.

On each visit, the applicator(s) shall report to the manager, environmental management service, prior to performing any work. The Point of Contact at the various performance locations are:

· Montrose Campus: Tina Thomas - Building 12, Room 10

· Castle Point Campus: Glenn Cook - Building 09, Room 116

14. FEDERAL HOLIDAYS:

Federal Holidays which are observed by the federal government are annotated below.

· New Year’s Day

· Martin Luther King’s Birthday

· President’s Day

· Memorial Day

· Juneteenth Day

· Independence Day

· Labor Day

· Columbus Day

· Veterans Day

· Thanksgiving Day

· Christmas Day

And any other day specifically declared by the President of the United States to be a national holiday.

15. TYPE OF CONTRACT:

The Government contemplates the award of a Firm Fixed Price contract for this requirement.

16. SCOPE OF CONTRACT AND CONTRACT MODIFICATIONS:

The final contract will stipulate the responsibilities of the contractor and/or the government. The contractor and the government are required to adhere to the scope of the finalized contract. Any and all modifications shall be initiated and approved by the contracting officer. The contractor shall not receive payment for any work/services/deliverables that are/were not specifically authorized under the contract (as written or as modified).

17. PERIOD OF PERFORMANCE:

The Period of Performance will be 10/01/2022 to 09/30/2023 with the provision of four (4) Option Years.

18. PLACE OF PERFORMANCE:

The Integrated Pest Management services will be provided for the Hudson Valley Health Care System two campuses:

19. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS:

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

CONTRACTING OFFICE ADDRESS:

VISN 2 Network Contracting Office New York Harbor Healthcare System 423 East 23rd Street New York, NY 10010

(vii) Awardee shall coordinate with the Contracting Officer’s Representative (COR) prior to performance.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (NOV 2021), applies to this acquisition. All offers must reference:

1) Solicitation number for this requirement is 36C24222Q0564;

2) The time specified in the solicitation for receipt of offers; June 21, 2022, 3PM EST.

3) The name, address and telephone number of the offeror;

4) Technical description of services to be performed in accordance with the Performance Work Statement. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete: See section ix (a) 1- 4 for evaluation criteria. Evaluation criteria number 4, Veterans Involvement, read “VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019)” and “VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019)” very carefully and proceed with your response. Complete attached VETERANS INVOLVEMENT document and submit it with your proposal;

5) Terms of any express warranty;

6) Price should be for all services detailed in section “v” of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractors package being determined to be incomplete;

7) “Remit to” address, if different than mailing address;

8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

9) Acknowledgement of any Solicitation Amendments;

10) Past performance information;

11) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The following provisions are included as addenda to FAR 52.212-1:

(ix) The provision at FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this acquisition.

(a) The Government will award a Firm-Fixed Price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, considering technical capability, past performance, and price.

The Government may perform a comparative evaluation (comparing offers to each other) to select the contractor that is best suited and provides the best value, considering the evaluation factors in this solicitation.

The government shall evaluate information based on the following evaluation criteria.

(1) Technical Capability: Technical capability is defined as an offeror’s ability to satisfy the solicitation’s requirements, providing the highest quality service to the specified facilities. Contractor shall provide a maximum 15-page capability statement demonstrating it has trained and certified personnel, equipment and working experience and ability to meet all the requirements of the Performance Work Statement (PWS).

A) Technical Proficiency: Quoter will be evaluated on how well they meet the requirement to submit a proposal that verifies it is a firm that specializes in Integrated Pest Management/ Pest Control services. The proposal shall be comprehensive and demonstrate its understanding of the requirement and not a copy and paste of the Performance Work Statement requirements. It shall outline the contractor’s ability to perform the services adequately and satisfactorily in accordance with the Performance Work Statement (PWS) and the extent to which potential risks are identified and mitigated.

B) Contractor Experience: The quoter will be evaluated on how well they meet the requirement to provide three (3) instances of past-experience similar in nature, scope, complexity, difficulty, and size to that which will be supplied under the prospective contract contemplated by this solicitation. The experience shall reflect of no less than three (3) years of performing integrated pest management/ pest control services.

C) Licensing/Certifications: Quoter will be evaluated on how well they meet the requirement to provide proof that it is a licensed business to conduct Integrated Pest Management/ Pest Control services in New York State. Provide documentation of contractor employees who will be performing under the proposed contract have:

· State of New York Department of Environmental Protection Commercial Pesticide Applicator License with Categories 7A - 7C, 7F.

(2) Past performance: Contractor shall provide three references for contract of similar scope and magnitude to be evaluated. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contractors’ Past Performance shall also be reviewed in Contractor Performance Assessment Reporting System (CPARS); Individuals with no past performance shall receive a neutral rating for this evaluation factor.

(3) Price: The government will evaluate offers for award purposes based on the pricing for the total requirement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt.

(b) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(4) Veterans Involvement: Read “VAAR 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019)” and “VAAR 852.215-71 Evaluation Factor Commitments (OCT 2019)” very carefully and proceed with your response. Complete attached VETERANS INVOLVEMENT document and submit it with your proposal.

Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.

(End of Provision)

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (NOV 2021) applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, in SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (NOV 2021), applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: