S205--Grease Trap Maintenance Services for Jesse Brown VA Medical Center (VAMC) located in Chicago, IL.
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25225Q0073
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 562998 All Other Miscellaneous Waste Management Services
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) is seeking grease trap maintenance services for the Jesse Brown VA Medical Center in Chicago, Illinois through solicitation 36C25225Q0073. The procurement involves monthly vacuum/cleaning of two grease tanks, jetting of one manhole, and cleaning of sewer lines, specifically servicing a 2,000-gallon grease trap and monthly hydro jetting of 100-125 linear feet of 4", 6", and 8" sewer lines. Services must be performed between 1:30 PM and 4:30 PM with no scheduling flexibility, and the contractor must provide spill containment equipment. The VA will evaluate offers based on technical capability and price, with quotes due by December 3, 2024, at 10:00 AM local time. A mandatory site visit is scheduled for November 21, 2024, and the VA will issue a consolidated response to questions by November 25, 2024.
The solicitation is designated as a total small business set-aside under NAICS code 562998 for All Other Miscellaneous Waste Management Services. The contract will have a base period plus four one-year option periods, with the initial award anticipated by December 15, 2024. Performance will be required across Cook, DuPage, and McHenry Counties, with a known issue involving a deteriorating 8-inch line on Polk Street. The incumbent contractor's information can be found on SAM.gov under contract 36C25223P0878. Contractors will be required to submit pricing as annual totals for each contract year, and must comply with the wage determination for Cook County, which specifies minimum wage rates and fringe benefits for various service occupations. The solicitation represents a firm-fixed-price contract opportunity for qualified small businesses capable of performing specialized waste management services.
Notice text
2 versions
Update #2 · Latest ·
VENDOR QUESTIONS/ANSWERS
When is the work set to begin?
The Period of Performance shall begin on Date of Award . We anticipate having this request awarded no later than 12/15/2024.
How many total performance sites are there throughout Cook, DuPage, and McHenry Counties?
There shall be one performance site.
Can you disclose the budget maximum?
No.
Are there any liability insurance requirements?Â
No.
How would you like the proposal to be submitted?
Please refer to Page 27 of the Solicitation titled, Addendum to FAR 52.212-1 Instructions to Offerors-Commercial Items .
Could you please provide the estimated volume/capacity of each grease trap that requires servicing? This information is essential for properly sizing equipment and determining labor requirements.
2000 gal.
The SOW Section 3 indicates monthly jetting of sewer lines. Industry standard for hydrojetting service is typically annual or semi-annual, as more frequent jetting can be unnecessary and potentially harmful to pipe infrastructure. Could you please confirm if monthly hydro jetting is required, and if so, what specific conditions necessitate this frequency?
Monthly Hydro Jetting is essential for maintaining the hospitals plumbing system due to continuous water usage from the kitchen and the risk of grease build up and clogs.
Regarding the sewer line jetting requirement, what is the approximate total linear footage of sewer lines that need to be cleaned?
Approximately 100-125 linear footage.
What is the pipe diameter range for the sewer lines requiring service?
4,6,8-inch lines.
Are there any known problem areas or historical issues with the grease traps or sewer lines that we should be aware of?
On Polk street, an 8-inch line is deteriorating, but is still capable of being serviced with jetting.
Will the contractor be responsible for providing and maintaining any spill containment equipment on-site?
Yes.
Could you please provide the name of the incumbent contractor and current contract value?
Information regarding Contract 36C25223P0878 can be found on sam.gov.
With reference to Section B.3, would you please clarify if the pricing should be provided as a monthly rate or annual total for each contract year?
Annual total for each contract year is sufficient.
For the pricing, the directions areÂ
Complete SCHEDULE OF SUPPLIES/SERVICES AND PRICES/COSTS Â
Fill in SF 1449 blocks 17a, 30a, 30b, and 30c on Page 1.
Fill in 1(a) on Page 2.
Is this the section B.3 on page 8 and 9 of the attached document?Â
Yes.
Can you confirm the approximate size, depth, and capacity of the grease tanks and traps?
2000 gal.
Is there flexibility in scheduling maintenance times outside of the 1:30 PM to 4:30 PM window?
The contract does not allow for any flexibility in scheduling maintenance times outside of the window outlined in the solicitation.
Update #1 ·
The Department of Veterans Affairs intends to issue Total Small Business Set-Aside Solicitation 36C25225Q0073 for Grease Trap Maintenance Services for the Jesse Brown VA Medical Center located in Chicago, IL., on or around 16 November 2024.
Quotes will be due no later than 3 December 2024 at 10:00am Local Time.
The North American Industry Classification System (NAICS) code for this procurement is 562998.
Files
| File | Type | Posted |
|---|---|---|
| 36C25225Q0073 0001.docx | DOCX document | |
| P07 - Cook County WD 2015-5017 Rev-27 dated 07.22.2024.pdf | ||
| 36C25225Q0073_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| S205--grease trap maintenance services-jbvamc POP-"date of award"-11/30/2025 ifcap obligation number-537C50075 | Award Notice | |
| This notice | Solicitation | |
| S205--Grease Trap Maintenance Services for Jesse Brown VA Medical Center (VAMC) located in Chicago, IL. | Pre-Solicitation | |
| S205--Grease Trap Maintenance Services for Jesse Brown VA Medical Center located in Chicago, IL. | Pre-Solicitation |
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