S201--Deep Clean Tile, Grout Floors, & Walls - CLE VAMC

The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 10 published a Special Notice on April 14, 2025, for deep cleaning tile, grout floors, and walls at the Louis Stokes VA Medical Center in Cleveland, Ohio. The notice announces the VA's intent to award a sole source contract to Permatect Facility Solutions located in Eatonton, Georgia, under NAICS Code 238330 (Flooring Contractors) with a size standard of $19.0 million. This procurement falls under Product Service Code S201 for housekeeping and custodial janitorial services. The government is proceeding with sole source negotiations under FAR 6.302-1, citing that Permatect is the only responsible source for the specialized tile and grout restoration services required. The contract was ultimately awarded on June 16, 2025, for a total value of $656,752.98.

The purpose of this Special Notice was to inform potential contractors of the government's intent to negotiate a sole source contract while providing an opportunity for other vendors to challenge this determination. Contractors had until 12:00 Eastern time on April 21, 2025, to submit responses demonstrating clear and convincing evidence that competition would be advantageous to the government. All responses were required to be emailed to Contracting Officer Kelly Poole at kelly.poole@va.gov. The government justified the sole source approach by stating that Permatect does not have any authorized distributors or installers, making them the exclusive provider of the required services. No solicitation package was made available, and the final determination to proceed without competition remained at the government's discretion. The notice served as both a transparency measure and a final opportunity for competitive alternatives before proceeding with the sole source award.