RSD Airmen Lodging Services
Closed Solicitation Posted
- Solicitation number
- W50S9C-25-Q-A013
- Agency
-
Vermont National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- South Burlington, Vermont 05403, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Vermont Air National Guard seeks lodging services for Regularly Scheduled Drill (RSD) periods through solicitation W50S9C-25-Q-A013, requiring fully furnished single and double rooms with full bathrooms for airmen during three specific drill weekends. The procurement covers three Contract Line Item Numbers (CLINs) for September 5-6, October 22-25, and December 5-7, 2025, with lodging facilities required to be within 50 miles of the VTANG base in South Burlington, Vermont. Proposals must demonstrate technical capability in property standards, maintenance and cleaning procedures, and security measures, along with providing up to three past performance references from recent and relevant lodging contracts. The government will evaluate quotes based on Technical Capability, Past Performance, and Price factors to award a single Firm-Fixed Price contract. The deadline for questions was July 25, 2025 at 3:00 PM EDT, with quotes due August 5, 2025 at 3:00 PM EDT, and electronic submission required via email to designated contracting personnel.
This procurement is designated as a 100% small business set-aside under NAICS Code 721110 (Hotels and Motels) with a size standard of $40.0 million, and no incumbent contractors are identified in the solicitation materials. The contract requires varying quantities of accommodations ranging from 15 to 60 rooms per day across the three drill periods, with the contractor limited to providing services from a single property location as clarified in the government's Q&A responses. The performance period extends from September 1, 2025 through December 31, 2025, with all lodging facilities required to comply with Vermont Department of Health Licensed Lodging Establishment Codes and provide 24/7 security measures. Services must be performed in South Burlington, Vermont (zip code 05403), and the government has noted that funding is contingent upon appropriated funds being made available, as funds are not currently allocated for this requirement.
Notice text
This is a combined synopsis/solicitation for commercial services provided in accordance with the format in Subparts 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being request and a written solicitation will not be issued. W50S9C-25-Q-A013 is issued as a Request for Quote (RFQ) and incorporates provisions and clauses in affect through Federal Acquisition Circular 2025-04.
The Vermont Air National Guard has a Firm Fixed Price requirement for a lodging services for Regularly Scheduled Drill (RSD) as outlined in this solicitation and attached Performance Work Statement (PWS). This requirement is 100% set aside for small businesses under NAICS Code 721110 with size standard $40.0M.
CLIN 0001 September 5th and 6th QTY: 1 Unit of Issue (U/I): Month
Lease/Rental Long-Term Lodging; FFP
Fully furnished units: Quantity: See Pricing sheet for dates and quantities (single and double rooms) with (1) full bathroom located in the unit as outlined in the PWS.
PSC: V231
POP: 1 Sept 2025 – 31 Dec 2025
CLIN 0002 October 22nd ,23rd ,24th ,25th QTY: 1 Unit of Issue (U/I): Month
Lease/Rental Long-Term Lodging; FFP
Fully furnished units: Quantity: See Pricing sheet for dates and quantities (single and double rooms) with (1) full bathroom located in the unit as outlined in the PWS.
PSC: V231
POP: 1 Sept 2025 – 31 Dec 2025
CLIN 0003 December 6th and 7th QTY: 1 Unit of Issue (U/I): Month
Lease/Rental Long-Term Lodging; FFP
Fully furnished units: Quantity: See Pricing sheet for dates and quantities (single and double rooms) with (1) full bathroom located in the unit as outlined in the PWS.
PSC: V231
POP: 1 Sept 2025 – 31 Dec 2025
The Government does not accept responsibility for non-receipt of Quotes. It is the vendor’s responsibility to request and receive confirmation of Quote receipt. All questions regarding this solicitation must be submitted NO LATER THAN 3:00pm Eastern Daylight Time (EDT) 25 July 2025 to MSgt Kristen Lucey at kristen.lucey.2@us.af.mil and MSgt James Yoshikawa at james.yoshikawa@us.af.mil. Questions with Answers will be posted no later the 29 July, 5:00 pm. EDT or sooner if possible.
Quotes must be in written form addressing all factors in the 52.212-1, Instruction to Offerors, of this Solicitation. Please send all Quotes by electronic email or posted to System for Award Management (SAM) NO LATER THAN 5 August 2025 at 3:00 p.m EDT. Vendors will also reference the solicitation number when submitting a Quote. All responsible sources may submit an offer which, if received in a timely manner, will be considered.
Points of Contact- MSgt Kristen Lucey Phone: (802)660-5443 Email: Kristen.Lucey.2@us.af.mil and MSgt James Yoshikawa Phone: (802)660-5423 Email: James.Yoshikawa@us.af.mil
52-232-18; Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Files
| File | Type | Posted |
|---|---|---|
| Questions and Answers.docx | DOCX document | |
| Attch 5_ National Guard Protest Procedures.pdf | ||
| Attch 3_ Price Quote Spreadsheet.xlsx | XLSX spreadsheet | |
| Attch 2_ Instructions to Offerors.pdf | ||
| Attch 1_ RSD Lodging PWS Final.pdf | ||
| Attch 4_ Clauses and Provisions.pdf | ||
| Attch 2_ Instructions to Offerors.docx | DOCX document | |
| Attch 3_ Price Quote Spreadsheet.xlsx | XLSX spreadsheet |
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