Room Accommodation and Conference Package for OPDAT Region 10 and Region 13 Workshop in Cebu City

The Embassy invites you to submit a quotation for the attached solicitation.

NOTE:

• The U.S. government does not sign any documents or agreement outside of the organization for the confirmation of order. The issuance of a fully approved and signed purchase order, by the Contracting Officer, from the U.S. government will serve as the confirmation of acquiring the items and/or services.

Offers and payment in U.S. dollars

U.S. firms are eligible to be paid in U.S. dollars.  U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars.  A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

Foreign Firms

Any firm, which is not a U.S. firm, is a foreign firm.  Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

Price Offer shall be firm fixed – price, VAT Exempt. The U.S. Government is exempt from paying the ad valorem/ specific tax, custom and duties imposed by the Philippine Government under Section 106(a) and 109 of the Tax Code of 1997, respectively. Thus, price(s) shall be billed to the U.S. Government net of ad valorem tax, value added tax, customs and duties. 

Products and Services shall be in compliance with NDAA.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance

                 Services or Equipment.

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

                 Services or Equipment.

52.204-26 Covered Telecommunications Equipment or Services-Representation.

Payment shall be made via Electronic Fund Transfer (EFT) within 30 days from receipt of the original and correct statement of account. The Direct Deposit Sign Up Form for the EFT payment will be provided to the vendor upon award.

Confirmation of Order. The issuance of fully approved and signed purchase order by the Contracting Officer will serve as the confirmation of acquiring the items and/or services.

Submission of Offers:

Firm fixed price offers are due by June 15, 2026, no later than 12:00 Noon (Philippine local time). No quotes shall be accepted after this time.

Offers must be in English and incomplete offers will not be accepted.

Electronic submissions are acceptable. Please submit your offer via email to MacalaladCE@state.gov prior to the response date and time. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB.  If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for your offer to be considered for evaluation you must also complete and submit the following:

1. Completed SF18 (Blocks 8a-8f, 11e-f, 12a-12d if any, 13a-13f, 14, 15, 16a-16c)
2. Technical Specifications (Excel File), CONT. TO SF18, PAGE 4
3. Completed FAR Clauses

• Representations and Certifications (pages 23 – 48)
• FAR Clauses 52.204-24, 52.204-25, 52.204-26, 52.212-3

Complete the checkboxes, mark N/A if not applicable

1. Evidence that the offeror/quoter operated an established business with a permanent address and telephone listings in the Philippines.
2. The offeror must be an official representative of the hotel or has been granted legal authority to represent the hotel.
3. Hotel must be 4–5-star hotels and DOT-accredited within Cebu City.

Kindly ensure that all requirements are addressed in your quotation.

52.225-17 Evaluation of Foreign Currency Offers.

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using US Embassy Exchange Rate in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions

 (End of provision)