Robot Encoder System - Library of Congress
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 030ADV25R0012
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541512 Computer Systems Design Services
- Place of performance
- Culpeper, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress National Audiovisual Conservation Center (NAVCC) is seeking a contractor to provide a specialized Robot Encoder System for digitizing analog and digital audio and moving image content. The solicitation is a combined synopsis/solicitation for a firm-fixed-price contract competition, targeting commercial items in accordance with FAR Part 13.5. The primary objective is to acquire hardware and integration support for encoding various physical media formats into preservation and viewing file formats, including installation of encoding hardware, software, and auxiliary equipment for existing Video Lab 4 Indelt Automated ingest robots. Proposals are due by February 3, 2025, with an optional site visit scheduled for January 15, 2025, and questions from potential bidders due by January 22, 2025. The contract will be awarded on a best-value trade-off basis, considering technical approach, past performance, and price, with evaluation focusing on the contractor's ability to deliver a fully functional, turnkey encoding system.
The contract is an unrestricted competition with no specific set-aside designation, categorized under NAICS 541512 (Computer Systems Design Services) and PSC 7K20 (IT and Telecom Storage Products). The base contract period runs from June 30, 2025 to June 29, 2026, with four optional one-year maintenance and support periods potentially extending the contract through June 29, 2030. The system requirements include 16 SD-capable encode channels (maximum 4 channels per encoder), uninterruptible power supply units, and the ability to control existing SAMMA-branded Indelt robots via serial control. The place of performance is located in Culpeper, VA 22701, and the system must support multiple output file formats including Archive File Format, Viewing File Format, and Library of Congress Legacy Archival Format. Contractors will need to demonstrate capabilities in handling various media formats and providing comprehensive encoding and transcoding functionalities.
Notice text
2 versions
Update #2 · Latest ·
Amendment 1: This amendment adds an additional site visit opportunity on Monday, January 13. Please see the Site Visit provision for all relevant information including how to RSVP. Apart from this, no other changes are made an all terms, conditions, and provisions of the original solicitation document still apply.
- - - - - - -
This public notice is a combined synopsis/solicitation for commercial itemsprepared in accordance with FAR Part 13.5. The solicitation is being released as firm-fixed-price contract competition.
The Library of Congress National Audiovisual Conservation Center (NAVCC) requires specialized hardware and integration support to enable the encoding of analog & digital audio and moving image content from various physical media formats to our preservation & viewing file formats, and transcoding functionalities from one file format to another file format. The contractor shall provide, install, and integrate encoding hardware, software, and requisite supporting/auxiliary equipment for the existing Video Lab 4 Indelt Automated ingest (robots). This contract shall result in a completed, fully functional, turnkey encoding system. The contractor shall also provide the installation and configuration of uninterruptible power supply (UPS) units to support the encoding hardware and support systems. This procurement shall result in a contract with a base year for the purchase, installation, configuration, and commissioning of the encoders and up to four optional years for service and support of hardware and software components.
Please see below for the SF1449 Request for Proposal solicitation document andall of its attachments for the full details of the requirement.
Please note, the Library of Congress is holding an optional site visit during the solicitation period. See Section L of the SF1449 Request for Proposal for more information.
Update #1 ·
This public notice is a combined synopsis/solicitation for commercial itemsprepared in accordance with FAR Part 13.5. The solicitation is being released as firm-fixed-price contract competition.
The Library of Congress National Audiovisual Conservation Center (NAVCC) requires specialized hardware and integration support to enable the encoding of analog & digital audio and moving image content from various physical media formats to our preservation & viewing file formats, and transcoding functionalities from one file format to another file format. The contractor shall provide, install, and integrate encoding hardware, software, and requisite supporting/auxiliary equipment for the existing Video Lab 4 Indelt Automated ingest (robots). This contract shall result in a completed, fully functional, turnkey encoding system. The contractor shall also provide the installation and configuration of uninterruptible power supply (UPS) units to support the encoding hardware and support systems. This procurement shall result in a contract with a base year for the purchase, installation, configuration, and commissioning of the encoders and up to four optional years for service and support of hardware and software components.
Please see below for the SF1449 Request for Proposal solicitation document andall of its attachments for the full details of the requirement.
Please note, the Library of Congress is holding an optional site visit during the solicitation period. See Section L of the SF1449 Request for Proposal for more information.
Files
| File | Type | Posted |
|---|---|---|
| 030ADV25R0012.pdf | ||
| J1 - NAVCC Documentation Standards (v1.2) 09192024.docx | DOCX document | |
| J2 - LOC Moving Image File Specifications.docx | DOCX document | |
| J3 - LOC Moving Image File Encoder Requirements.docx | DOCX document | |
| J4 - Past Performance Questionnaire.doc | DOC document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Robot Encoder System - Library of Congress | Award Notice | |
| This notice | Solicitation |
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