030ADV25R0012.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

See SCHEDULE

030ADV25R0012

Robinson, James (202) 707-9053 02-03-2025 17:00

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

X

N/A

X

DELIVERY

See Sections D&F for delivery instructions.

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

Submit Invoices through https://www.ipp.gov Washington DC 20540

See CONTINUATION Page

See CONTINUATION Page

X X

Robinson, James

030ADV25R0012

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 DELIVERY SCHEDULE

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

H.2 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

H.3 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

H.4 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

H.6 LC52.237-2 CONDUCT OF WORK (MAY 2015)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2024)

030ADV25R0012

I.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.4 LC52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (DEV) (FEB 2016)

I.5 LC52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (DEV) (MAY 2015)

I.6 LC52.232-25 PROMPT PAYMENT (DEV) (JUL 2013)

I.7 LC52.233-1 52.233-1 (DEV) DISPUTES (MAY 2014)

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

J. LIST OF ATTACHMENTS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 52.237-1 SITE VISIT (APR 1984)

L.2 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL 2016)

L.3 LC52.233-2 PROTESTS TO THE LIBRARY OF CONGRESS (DEC 2013)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1 LC52.215-2 EVALUATION - BEST VALUE TRADE-OFF (FEB 2020)

030ADV25R0012 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 LC52.212-2 SUPPLEMENTAL LICENSE AGREEMENTS (JUL 2017)

The Library does not agree to licensing agreements or any other provisions that attempt to: (1) replace an order as the governing contract; (2) establish new or supplemental payment terms; or, (3) affect the legal relationships of the parties.

Notwithstanding any clauses in this contract or order, or the contractual vehicles against which the order is placed, that establish order of precedence, the rights and obligations provided by this contract or order take precedence over the rights and obligations set forth in any licensing agreements provided to the Library.

The Library’s incorporation of a licensing agreement into this contract or order excludes all terms of the licensing agreement that contravene, modify or conflict with the terms of 36 C.F.R. 701.7 available at: https://www.ecfr.gov/cgi-bin/text-idx?SID=87a865ce2bd109313a951a3d477895d8&mc=true&node=se36.3.701_17&rgn=div8.

(End of Clause)

B.2 LC52.216-3 CONTRACT TYPE (JUN 2016)

This is a Firm-Fixed-Price contract.

(End of Clause)

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 LOT _______________

Robot Encoder System design, installation, integration, and commissioning Contract Period: Base POP Begin: 06-30-2025 POP End: 06-29-2026

0002 1.00 YR _______________

Option Year I: Robot Encoder Support and Maintenance Agreement Contract Period: Option 1 POP Begin: 06-30-2026 POP End: 06-29-2027

0003 1.00 YR _______________

030ADV25R0012 Section B

Option Year II: Robot Encoder Support and Maintenance Agreement Contract Period: Option 2 POP Begin: 06-30-2027 POP End: 06-29-2028

0004 1.00 YR _______________

Option Year III: Robot Encoder Support and Maintenance Agreement Contract Period: Option 3 POP Begin: 06-30-2028 POP End: 06-29-2029

0005 1.00 YR _______________

Option Year IV: Robot Encoder Support and Maintenance Agreement Contract Period: Option 4 POP Begin: 06-30-2029 POP End: 06-29-2030

GRAND TOTAL _______________

030ADV25R0012 Section C

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C. STATEMENT OF WORK

C.1 BACKGROUND

The Library of Congress National Audiovisual Conservation Center (NAVCC) acquires, preserves, and provides access to the world’s largest collection of films, television and radio broadcasts, videos, and sound recordings. The NAVCC is an audiovisual preservation & digitization facility located on the Packard Campus in Culpeper, VA. The campus contains a 415,000 square foot facility which houses an audiovisual digitization laboratory, a film preservation laboratory, physical storage for all types of audio-visual media (including vaults for nitrate film), multi-petabyte-capacity data center storage of digital files, screening and listening rooms, a large public theater, an audio-listening theater, and workspaces to support the NAVCC programs and operations.

C.2 SCOPE

The contractor shall provide, install, and integrate encoding hardware, software, and requisite supporting/auxiliary equipment for the existing Video Lab 4 Indelt Automated ingest (robots). This contract shall result in a completed, fully functional, turnkey encoding system. The contractor shall also provide the installation and configuration of uninterruptable power supply (UPS) units to support the encoding hardware and support systems.

C.3 REQUIREMENTS

C.3.1 Project Management and Reporting

The contractor shall deliver and manage a project plan that is compliant with the standard for project management (ANSI/PMI 99-001-2021). We refer to the PMI’s Guide to the PMBOK 7th edition when determining whether a project management plan contains adequate treatment of the planning performance domain, the project work performance domain, and the delivery performance domain.

The Contractor shall schedule a Project Kickoff Meeting with the Contracting Officer’s Representative (COR) and any necessary Library stakeholders identified by the COR, within seven (7) calendar days from the period of performance start date. Upon completion of the kickoff meeting, a final project management plan will be due to the COR within the timeframe agreed to during the Kickoff Meeting and must be accepted, in writing, by the COR before the Contractor proceeds with the remainder of the requirement. This process may repeat several times until acceptance is formalized in writing by the COR.

Throughout the installation, testing, and commissioning phase of the requirement, the Contractor shall provide the COR with written weekly status reports that address any progress, setbacks, or successes in relation to the project management plan.

C.3.2 System engineering, design, and documentation.

Systems engineering and design services provided under this contract include the below tasks as well as the production of documentation required to construct the system and final design documents matching the Library's cabling and system documentation standards (CAD) outlined in Attachment J1.

A. Design Phase Kick-Off Meeting The contractor shall meet with stakeholders to review requirements and determine the fabrication and installation intent, the functional intent, and the quality intent.

B. System Design Package

a. Stage 1: Approval-to-build package

This stage package shall document the proposed system to be built including, at least:

CAD drawings in AutoCAD 2013 format IP addressing requirements Power requirements Draft master equipment list (MEL) including specifications and make/model numbers of the equipment specified for purchase.

Draft Integration Master List (IML) Commissioning Test Plan (See C.3.3 D) Draft User Acceptance Test Plan (See C.3.4)

b. Stage 2: As-built final documentation The contractor shall deliver a system design package documenting the installed systems as built that includes:

Drawings indicating signal paths and logical sub-systems, if applicable, following the drawing standards specified in Attachment J1.

Final master equipment list (MEL) including specifications, makes, models and serial numbers.

For equipment that has software installed, the system OS version and build numbers, and final installed software version, build numbers and license numbers.

Final Integration Master List (IML) Requirements traceability matrix (RTM) Copies of all software installed on the systems purchased.

C. System Design Package Review and Comments The contractor shall submit the system design package for review by the COR and project stakeholders.

Comments from the COR and stakeholders will be returned within the time frame identified on the project management plan schedule but no more than 14 days after receipt of the package.

On receipt of the comments, the contractor shall have 7 days to incorporate comments and feedback into the final system design package. The contractor shall not proceed to system development, integration, and installation (C.3.3) until written approval to build is provided by the COR. This process may repeat several times until acceptance is formalized in writing by the COR.

The contractor shall schedule, develop an agenda for, and manage a meeting to review the system design package with the COR. The contractor shall not proceed to task C.2.3 without a documented COR approval to build.

C.3.3 The contractor shall provide systems, integration, and installation.

No equipment shall be provided to or installed at the Library until the pre-assembly and shop tests are successfully conducted (C.3.3.C) and the MEL & IML design deliverables are approved in writing by the COR. The design package shall be submitted and approved in its entirety unless certain equipment and/or supplies require long lead times. The COR may approve MEL and/or IML design deliverable(s) requiring long-lead times before the "Approval to build package" has been approved in its entirety.

Integration and installation of the encoders shall include the following:

A. Performance requirements for equipment acquisition and integration

i. APC UPS’

Uninterruptible power supply (UPS) performance shall be sufficient for the equipment to operate for a minimum of 10 (ten) minutes after a power outage. NAVCC uses APC 5kV A UPS' for this type of equipment. The contractor shall provide two (2) of the type APC SMT3000RM2UC, or a functional equivalent, to allow the file encoding equipment to operate for the minimum 10 minute period. Power strips shall be provided by the Library for distribution of the power from the UPS to the attached devices.

ii. Encoding equipment.

The contractor shall provide, install, and commission encoding equipment with a total of 16 encode channels. Encode channels shall be SD-capable. For encoding equipment that offer multiple encoding channels per physical piece of equipment, no more than 4 channels per encoder shall be used for the design. All encoders shall be able to control the existing SAMMA-branded Indelt robots via serial control. Video inputs shall be by SDI input. Analog-to-digital converters with audio embedding shall be provided for each encode channel. Encoders must be able to produce files in real time to the Moving Image Archive File Format and Moving Image Viewing File Format and must be SMPTE RDD48 compliant.

See Attachments J2 and J3 for the File Format specifications and the archive encoder specifications.

iii. PrepCart-related functions.

The existing encoding systems at NAVCC interact with several databases to pull key metadata about physical media to be digitized. The new encoding systems shall collect data and update databases for the system to be installed to match the same functionality provided by the current PrepCart-related systems. This metadata and database functionality and any required equipment separate from the encoders shall be considered separate from the encoding functionality should the Library decide to acquire the encoding functionality and metadata & database functionality from a vendor different from the encoder vendor.

iv. Robot control.

The acquired system shall be able to control the existing four (4) SAMMA-branded Indelt tape robots via their RS-232/422 serial control cable.

B. Site preparation

Site preparation activities shall include the installation of cables ("cable pulls") and pre-testing the cable system.

When pulling cables:

All cables shall be marked with the cable number label as specified on the design drawings. Cable numbers are assigned by NAVCC personnel and maintained in the NAVCC cable database. See the “NAVCC Documentation Standards” guide, Attachment J1.

These cable number labels shall be placed at both ends of each cable and shall be replaced with permanent cable markers when cables are cut and terminated permanently.

Once cables are pulled, they shall be tested for continuity and integrity to assure that all cables are properly labeled and have not been damaged or internally shorted.

The government requires test results to be submitted for cables that include identification of each cable, continuity and conductor mapping, resistance, impedance, length and shielding. Should fiber cabling be used a report of cable loss on calibrated test equipment will be provided to the Library.

C. Pre-assemble and shop test the system.

Pre-assembly and shop testing of system hardware shall occur at the contractor's off-site facility unless on-site pre-assembly and shop testing are approved by the COR. Regardless of where pre-assembly and shop testing occurs, component functionality and signal paths shall be tested, documented, and made available to the COR.

D. Perform site installation, integration testing, and system commissioning.

Supervision and technical resources shall be on-site to allow a smooth and continuous installation process.

When integration testing and system commissioning are complete, the contractor shall deliver documented test results to the COR.

The contractor shall perform integration testing and commissioning in accordance with the contractor's Commissioning Test Plan. Integration testing and commissioning shall include:

Verification that all equipment has arrived and is installed per specifications, and that a list of all equipment is provided to the Library, complete with model numbers, serial numbers, and software/firmware versions where appropriate.

Power on all equipment, perform configurations, and verify the intended functions.

Verify signal paths for all field terminated wiring.

Provide verification documentation on cabling and fiber as necessary.

Confirm that the data transmission paths are installed, configured, and working properly.

Verification of successful control systems operation.

E. Removal of current system cabling Contractor shall remove existing cabling out of the equipment rack and place in the floor away from the new cable installation. This activity will be coordinated by the COR onsite.

It is anticipated that most of the cabling needed for this project is already in place with the existing system. For the source devices (the playback equipment) there may be individual locations that will need cabling replaced to avoid any splicing or barreling of cables, but currently all of that cabling between the source playback devices and the patch bays into and out of the router, the router and its I/O port cabling, and router port assignments already exist.

The final decision on what cabling to remove will be made as part of the implementation of this project, but it is currently anticipated that the cabling to be removed will predominantly be the cabling feeding the current encoder locations, which includes SDI, serial, analog audio for LTC timecode, current KVM switch connection(s), and Ethernet cabling.

C.3.4 User Acceptance Testing (UAT).

User acceptance testing (UAT) is conducted by government technical representatives and the COR. The objective of UAT is to assure that the design intent and technical requirements of the project have been contractually met. This is accomplished by verifying the quantitative aspects of the system and the individual components, and by ensuring optimization of the overall system's functionality for the end user. The contractor is required to be present during UAT to enable efficient and effective communication, resolution of identified issues, and to accurately prepare the UAT report (See C.3.4 D). Additional support shall include:

A. Scheduling Coordinate and schedule UAT with the COR. The contractor shall schedule UAT with the COR no less than one week in advance.

B. UAT collaboration and completion All documentation shall be available in draft or near-final form during UAT. If any documentation is unavailable during UAT, the contractor shall note this accordingly in the UAT Report (C.3.4 D). If crucial elements are not available, such as final as-built drawings or software for digital signal processing and control equipment, the system shall be deemed not ready for UAT.

A physical inventory of all items acquired (make, model, serial number, any other descriptive information) shall be taken and compared to the specification requirements, submittals, and as-built equipment list (including serial numbers). This includes equipment, racks, grounding bars, and power distribution units. A copy of this inventory shall be included in the document deliverables to the Library. The contractor shall demonstrate system function and performance in a way that is thorough and technically accurate. Test equipment shall be properly calibrated with proof of the calibration available at the time of the test. Test equipment shall be in good working order and shall be operated by technically capable personnel. Tests shall be recorded properly.

The COR shall be allowed to operate the test equipment during user acceptance testing for purposes of confirming the calibration and verifying functionality of the test equipment.

C. Resolve issues identified on the final punch list.

As a result of UAT, the contractor shall compile the final punch list. The final punch list must include all system deficiencies discovered, along with the possible resolution of each deficiency, the party responsible for each item, and the due dates for completion of each item.

D. UAT Report Prepare the UAT report to include, at least, the following specification outline:

Project identification, scope, and specification Executive summary of findings Commissioning test results Results of all objective tests Results of all subjective tests Description of any work that is determined to be outside of original scope Any other remaining issues to be resolved after commissioning Lessons learned on the project List of technical references used Physical inventory list used during UAT

E. Training

The contractor shall provide training to NAVCC personnel on the newly integrated encoder system. Training materials shall include a custom operation guide for technicians. A minimum of 10 (ten). Training shall take place at the NAVCC in Culpeper, Virginia with dates and times as determined in the project management plan.

F. Establish substantial completion.

The COR's acceptance of both the UAT report and resolution of the punch list shall constitute substantial completion.

G. Sign-off and start the warranty period.

The requirements for final project sign-off are listed below:

UAT is complete.

All punch list items are satisfactorily completed.

All documentation has been delivered.

Training requirements have been completed.

The date of the COR's project sign-off shall be used as the start date of the contractor's warranty period.

The date of the COR’s written acceptance of the equipment will start the manufacturer warranty period and shall be considered the start of associated support CLINs under this contract.

H. Comprehensive Warranty The contractor shall warrant that the delivered encoding system is free from defects based on material, workmanship, and integration with new and existing Library components for the complete encoding system. The warranty period shall cover, at minimum, a period of 12 months. Equipment or components found defective or otherwise not fully functional under normal use within the warranty period shall be replaced, repaired, or reconfigured free of charge to the Library. Warranty work will be conducted per the contractor’s accepted warranty terms. When warranty work is needed, the COR will notify the contractor. No warranty work shall be initiated or completed without written acceptance by the COR.

I. Option Years: Support and Maintenance Contractor shall provide pass-through non-warranty repair and support contract for the robot encoder and supporting equipment, hardware, and software. Each period of support and maintenance shall be for a duration of 12-months (see CLINs 0002-0005). A minimum of one and maximum of four support contract years must be provided for necessary components.

Any on-site visits required to repair or replace equipment covered under the service contracts must be included in the price of the contract, including any travel expenses. No per-visit costs should be incurred.

C.4 SCHEDULE OF DELIVERABLES

Reference Deliverable Due Date C.3.1. Project Kickoff Meeting Occurs within seven (7) days of the period of performance start date.

C.3.2 A Design Kickoff Meeting Per the approved project management plan.

C.3.2 B System Design Package Per the approved project management plan.

C.3.3 B Site Preparation Per the approved project management plan.

C.3.3 C Pre-Assembly and Shop Testing Per the approved project management plan.

C.3.3 D Installation, Integration Testing, and

Commissioning Per the approved project management plan.

C.3.4 B User Acceptance Testing Per the approved project management plan.

C.3.4 C-D UAT Reporting and Final Punch List Per the approved project management plan.

C.3.4 E Staff Training Per the approved project management plan.

C.3.4. G-H Project Completion Sign-Off and the

Beginning of the Warranty Period Sign-off must be completed no later than 12 months after the period of performance start date (the end date identified in CLIN 0001).

C.3.1. Weekly Status Reporting Submitted to the COR within three (3) business days after each week of the base contract.

C.3.4. I Option Years If exercised, the option year will be for a total of 12 months per CLINs 0002-0005.

C.5 GOVERNMENT FURNISHED PROPERTY AND EXISTING ENCODER

Equipment racks are already provided in the NAVCC space.

Power outlets will be provided by the Library. All UPS, PDUs and power distribution cabling shall be provided by the contractor.

The four (4) existing SAMMA-branded Indelt videocassette robot systems Existing GrassValley 8576 SDI digital video router and associated patch panels for video input and output connections Existing NAVCC Ethernet equipment for connection of required Ethernet data connections The Government will provide the following before the start of performance:

o LOC Title Block in AutoCAD (.dwg) format to be used for all drawings. If an existing drawing does not have the current title block, the current title block shall be inserted into the updated drawing in place of the existing title block with information inserted into the current LOC Title Block.

o The current version of existing NAVCC AutoCAD (.dwg) drawings identified as necessary for informational use or required updating during the project.

C.6 TRAVEL

The Library will not reimburse the contractor for travel expenses incurred in the performance of this contract. The firm fixed price of the contract must include all direct and indirect costs required to successfully complete the requirement.

C.7 RIGHTS

All original material produced with funding provided by this contract will be the property of the United States Government and is subject to the U.S. laws and regulations that govern intellectual rights of the U.S. government.

030ADV25R0012 Section D

SECTION D - PACKAGING AND MARKING

D.1 LC52.211-1 DELIVERIES (APR 2015)

All deliveries submitted to the CO or the COR or other Library personnel designated to receive deliverables shall clearly indicate the following information:

a. Agency/Requiring Library Service Unit and MAIL STOP/Room Number

b. Description of information/data being submitted

c. Contract Number

d. Contractor Name and Address

Unless otherwise identified, deliveries of equipment for this requirement shall be sent to:

Library of Congress National Audiovisual Conservation Center Packard Campus ATTN: Nick Doshi, Mail Stop 4690 19053 Mt. Pony Road Culpeper, Virginia 22701

(End of Clause)

030ADV25R0012 Section F

SECTION F - DELIVERIES OR PERFORMANCE

F.1 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 1.00 06-29-2026

0002 1.00 06-30-2026

0003 1.00 06-30-2027

0004 1.00 06-30-2028

0005 1.00 06-30-2029

F.2 LC52.215-5 PLACE AND PERIOD OF PERFORMANCE (JAN 2019)

Place of Performance I: The Library of Congress, National Audiovisual Conservation Center

19053 Mt. Pony Road

Culpeper, Virginia 22701

Place of Performance II: The contractor’s own facilities

The overall period of performance shall be as stated in section B.

The contractor is responsible for determining its hours of operation in fulfilling the requirements of this contract. The Library’s standard operating hours are from 8:30 AM through 5:30 PM, Monday through Friday, excluding Federal holidays. The contractor shall coordinate with the COR for any work to be conducted at Library facilities.

030ADV25R0012 Section G

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 LC52.201-3 CONTRACT ADMINISTRATION (AUG 2015)

This contract will be administered by:

Library Contracting Officer: James Robinson

Phone: (202) 707-9053

Email: jarobinson@loc.gov

Library Contract Specialist: Colleen Daly

Phone: (202) 707-0386

Email: cdaly@loc.gov

Library Contracting Officer Representative: Nick Doshi

Phone: (202) 707-7001

Email: ndos@loc.gov

Contractor Contract Administrator: TBD On Award

Phone: TBD On Award

Email: TBD On Award

G.2 LC52.204-5 IDENTIFICATION AND BUILDING PASSES (SEP 2024)

(a) The Contractor shall ensure that all contractor employees, both directly employed and subcontracted, contractors and sub-contractors, who will need regular, unescorted access to Library facilities obtain Library-issued photo identification badges. The Library will issue the ID badges without charge. The Contractor shall schedule with the COR time for contractor staff to be available to receive Library ID badges prior to starting work. The Contractor shall accurately maintain a list of contractor employee badge numbers and provide updates to the COR upon request.

(b) The Contractor shall provide instruction and ensure that each contractor employee performing work under this contract visibly displays their Library ID badge at all times they are present on-duty on Library premises. Refusal or repeated neglect to display the Library ID badge may result in removal from non-public Library premises and removal from the contract.

(c) Upon termination, resignation, contract completion, or other event leading to a contractor employee not requiring continued access to Library facilities under this contract, the Contractor is responsible for returning all Government

030ADV25R0012 Section G identification, building passes, keys, and other Government property issued to that contractor employee within 5 business days from the termination of that contractor employee’s access. Failure on the part of the Contractor to return these materials may result in the Contractor’s liability for all costs associated with addressing the resultant security breach.

(End of Clause)

G.3 LC52.232-1 LIBRARY OF CONGRESS INVOICE INSTRUCTIONS (DEC 2022)

The Contractor must prepare and submit invoices electronically to: https://www.ipp.gov. The Contractor may submit payment requests using other than electronic means only when alternate procedures are authorized by the contracting officer in writing. Assistance is available via the IPP Help Desk via email at: ippcustomersupport@fiscal.treasury.gov or by commercial telephone at (866) 973-3131. Invoices shall contain the information required in FAR 52.212-4, paragraph (g).

(End of Clause)

G.4 LC52.232-2 SCHEDULE OF PAYMENTS (JUN 2015)

The contractor must submit invoices for payment upon delivery of the items or successful performance of the events identified below pursuant to the standards and acceptance criteria defined in this contract.

Deliverable Amount Invoice Date

Project Management Plan (PMP) and Draft System Design, C.3.1-3.2

On successful completion and written acceptance by the COR, per the schedule of the

PMP

System Hardware Acquisition and Delivery to the Library, robot encoders, uninterruptible power supply, and auxiliary equipment such as cabling.

On written acceptance by the COR of all hardware items onsite and in possession of the Library, per the schedule of the PMP.

Installation, Integration Testing, and Commissioning, C.3.3

On successful completion and written acceptance by the COR, per the schedule of the

PMP.

User Acceptance Testing (UAT) and Sign- Off for Warranty Period, C.3.4

On successful completion and written acceptance by the COR, per the schedule of the

PMP.

030ADV25R0012 Section H

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 LC52.203-1 CONTRACTOR PUBLICITY (OCT 2013)

The Contractor, or any entity or representative acting on behalf of the Contractor, may not refer to the equipment or services furnished pursuant to the provisions of this contract in any news release or commercial advertising, or in connection with any news release or commercial advertising, without first obtaining explicit written consent to do so from the Contracting Officer. Should any reference to such equipment or services appear in any news release or commercial advertising issued by or on behalf of the Contractor without the required consent, the Government will consider institution of all remedies available under applicable law.

(End of Clause)

H.2 LC52.204-1 COLLECTIONS SECURITY (DEC 2013)

(1) The Library is a public institution responsible for making its resources (collections and staff) available to the Congress and the American people. To achieve a balance between access and security, the Library requires everyone (staff, visitors, interns, contractors, etc.), to always use due diligence and protect its assets during use.

(2) Physical access to Library collections is limited to staff and/or determined by the host office. In addition, established requesting processes in the various readings rooms must be followed.

(3) Loan Privileges. Contractor employees may obtain loans of Library property for internal use and Library work-related purposes.

i. Loan of Library Property. All loans of Library property must be approved and documented by the host Library Services office. Contractor staff shall obtain a Library “General Pass” (Form LW 12/54 (rev2/88)) for each loan.

ii. Liability – Loss or Damage of Library Property. Use or loan of all Library property and signature on this contract means that the contractor acknowledges and agrees to:

(a) ensure the return all Library property issued in the same condition as borrowed;

(b) accept responsibility and liability for the negligent loss or damage of issued or borrowed Library property; and

(c) ensure that the loaned property is used for Library purposes and not loaned to any other person.

(End of Clause)

H.3 LC52.204-2 CONDUCT ON LIBRARY PREMISES (JUL 2021)

1. Access to Library buildings and grounds is governed by 36 C.F.R. part 702 - Conduct on Library Premises. Contractor staff must comply with these requirements and restrictions and related Library of Congress Regulations and Directives.

2. The Library is committed to preventing and addressing all forms of discriminatory harassment and to ensuring that Equal Employment Opportunity (EEO) principles are fundamental to Library culture. Everyone — employees, interns, volunteers, contractors, researchers, and visitors — is expected to help make the Library a respectful environment free from offensive behavior.

a. Library of Congress employees, contractors, interns, volunteers, researchers, patrons, and other visitors have a right to Library facilities that are free from discrimination based on their race, color, national origin, religion, sex, sexual orientation, gender identity, age (40 and over), disability, genetic information, union affiliation, political affiliation, or marital status.

b. The Library does not tolerate discrimination – including sexual harassment, other forms of harassment, or a hostile work environment – based on these factors. The Library does not tolerate retaliation against anyone who engages in any form of protected EEO activity.

c. Contractor (including subcontractor) staff alleged to have engaged in discrimination or retaliation in the performance of this contract may be prohibited from entering Library facilities to perform work under their contracts.

Contractors are required to promptly respond to all Library inquiries into allegations of discrimination, and must, in good faith, cooperate with Library investigations. Good faith cooperation includes, but is not limited to, making contractor staff available for:

1. Formal and informal interviews by Library agents investigating allegations of discrimination;

2. Reviewing and signing appropriate affidavits or declarations summarizing statements provided by such contractor staff during the course of an investigation;

3. Producing documents requested by the Library agents conducting the investigation; and

4. Preparing for and providing testimony in depositions or in administrative hearings.

(End of Clause)

H.4 LC52.204-3 INFORMATION SYSTEMS SECURITY (JUL 2024)

(1) Computer Security Policy. The Library requires anyone using or accessing its digital assets (including networks, servers, workstations, systems, data, web pages, and email) to protect them and use them only for official business, and only in accordance with Library regulations and applicable Library bargaining agreements. Unauthorized or inappropriate use may be grounds for termination or other contractual remedy.

(2) Privacy Policy. No one has the right to privacy while using any Library computer system, including internet or email services. Usage may be monitored.

(3) Level of Access. The Library’s Host Office will determine the level of access to the Library’s IT equipment, staff and software needed to successfully perform under this contract. Access may include, for example, email, word processing, internet, and intranet.

(4) Mandatory IT Security Training. Contractor staff must successfully complete mandatory information systems security training and access forms prior to use of or access to any of the Library’s digital assets.

(a) The required training is available on the Library’s learning management system, LOC Learn, at https://www.loc.gov/extranet/cld/. Library staff will provide further instructions upon onboarding.

(b) Contractor staff with access to Library digital assets shall complete the information systems security training annually. The training is available on the Library intranet at https://www.loc.gov/staff/cld/.

(End of Clause)

H.5 LC52.204-4 CONTRACTOR EMPLOYEE FITNESS (SEP 2024)

“Contractor employee fitness” means fitness based on character and conduct for work for or on behalf of the Government as a contractor employee.

Work under this contract is unclassified. However, the Library of Congress shall conduct background investigations of contractor personnel who will have 1) regular, ongoing, unescorted access to the Library’s buildings, grounds, or collections, 2) access to Library information technology systems, and/or 3) access to Library information not available to the public, including information determined to be Controlled Unclassified Information (CUI), to ensure they meet basic standards of honesty and trustworthiness pursuant to Library regulations. The Library does not determine the fitness of employees to work for the contractor firm that hires them. The Library’s interest is in determining whether contractor personnel should be granted greater access than the general public to Library facilities, Library information technology systems, and/or non-public Library information.

(1) Any access to non-public Library facilities, Library information technology systems, and/or non-public Library information will require a contractor employee fitness determination. All initial, existing, and reciprocal contractor employee fitness determinations will be subject to continuous vetting. Continuous vetting will vary based on position risk level. An example of continuous vetting is outlined in Trusted Workforce 2.0 (https://www.performance.gov/trusted-workforce/ and https://www.dcsa.mil/Personnel-Security/Continuous- Vetting/).

(2) A favorable contractor employee fitness determination requires completion and successful adjudication of a security application request (release forms, fingerprints, and a full background investigation). To facilitate the fitness determination, the prospective contractor employee shall submit to the Library complete and accurate information as identified on the National Background Investigation Services (NBIS)’s eAPP (https://eapp.nbis.mil) or other system as provided by the Personnel Security Division (PSD). Contractors should anticipate a minimum of two weeks for the process, provided all requested information is timely, accurate and complete and that no adverse information is received. A background investigation generally will require that the candidate has cumulatively resided in the United States for at least three of the past five years. This requirement is subject to certain exceptions assessed on a case-by-case basis by PSD in accordance with established federal personnel vetting standards.

(3) After the contractor employee fitness determination, each contractor employee with a favorably adjudicated background investigation shall be enrolled in and subject to the Library’s continuous vetting process. Enrollment in the Library’s continuous vetting process also requires enrollment in the Federal Bureau of Investigation (FBI) Record of Arrest and Prosecution Background (“Rap Back”) program, which provides the Library with notification of any criminal activity by the enrollee. Upon enrollment in Rap Back, the Library shall provide each enrollee with a notification of their rights with respect to the collection and use of their fingerprints and to the accuracy of the information obtained from Rap Back, as well as a copy of the FBI Privacy Act Statement that describes how FBI may use their fingerprint images.

(4) The fact that the Library may conduct background investigations and continuous vetting on assigned contractor personnel does not relieve the contractor of the responsibility to provide qualified, reliable personnel of sound character and conduct. This includes providing contractor personnel who can maintain compliance with the Library’s requirement of a drug-free workplace and federal laws regarding controlled substances (see the Controlled Substances Act, 21 U.S.C.

§ 801 et seq. for the definition of controlled substances). In the event that drug testing is required for a contractor employee to obtain a favorable fitness determination, the contractor will be responsible for bearing the costs of such testing, conducting the testing in a manner consistent with federal vetting standards, which are based on the testing protocols published by the Substance Abuse and Mental Health Services Administration (SAMHSA), and providing the results to the Library.

(5) The Library may require removal of contractor staff from Library facilities and revocation of access to Library information technology systems and non-public Library information if investigative results raise concerns regarding a contractor employee’s fitness or the contractor employee is non-compliant with the Library’s instructions or requests for information during the vetting process. In such cases, the Contracting Officer (CO) or Contracting Officer Representative (COR) will notify the contractor of the unfit determination and need for the contractor employee to return all government equipment such as badges, keys and network tokens if issued. Contractor management staff may be required to escort the contractor employee from Library premises.

(6) The contractor will ensure the COR and CO are notified of all changes to those contractor personnel performing work on this contract that require non-public access.

(End of Clause)

H.6 LC52.237-2 CONDUCT OF WORK (MAY 2015)

The personnel employed by the Contractor shall be capable employees qualified in this type of work. The Contractor shall be responsible for all damage to Library property by the activities of his employees resulting from these operations.

The Contracting Officer may require removal from work on this contract any employee(s) that may be deemed incompetent, careless, insubordinate, unsuitable, or otherwise objectionable, or whose continued employment is deemed contrary to the public interest or inconsistent with the best interest of or the security of the Library.

030ADV25R0012 Section I

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

FAR Number Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

NOV 2023

52.233-1 DISPUTES MAY 2014

52.253-1 COMPUTER GENERATED FORMS JAN 1991

I.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES

OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV

2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved]

[] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111– 117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L.

117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C.

2313).

[] (14) [Reserved]

[] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved]

[] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[] (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2023) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14,…