Riverside National Cemetery Markers/Headstone Cleaning Services and Monument Maintenance
Closed Pre-Solicitation Posted
- Solicitation number
- 36C78625Q0041
- Agency
-
National Cemetery Administration
Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Riverside, California 92518, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs National Cemetery Administration is seeking a contractor to provide cleaning and maintenance services for Riverside National Cemetery, focusing on headstones, niche covers, and memorial markers. The services include comprehensive cleaning techniques such as high-pressure spraying, scrubbing, and rinsing to remove debris like bird droppings and mud, with strict environmental sensitivity and regulatory compliance. The contract will be structured as a Firm-Fixed-Price, Single Award Indefinite Delivery Indefinite Quantity (IDIQ) with one base year and four optional 12-month periods. Interested businesses must submit a detailed capability statement demonstrating their ability to perform all requirements specified in the Statement of Work by March 31, 2025, at 10:00 AM PST. The government will use the responses to this Sources Sought Synopsis to make appropriate acquisition decisions and potentially publish a solicitation on SAM.gov or GSA eBuy.
The procurement is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) within the NAICS code 561730, with a size standard of $9.5 million. The contract includes maintenance of four significant memorials, requiring monthly and weekly cleaning, irrigation maintenance, fertilizer and fungicide application, and landscaping services like rose pruning and replacement. While no specific incumbent contractor is mentioned, the VA will conduct market research to determine if two or more certified SDVOSB or VOSB vendors can perform the project at a fair and reasonable price. The maintenance requirements are comprehensive, including environmental compliance, professional conduct guidelines, and meticulous care of memorial spaces. Contractors must demonstrate a clear understanding of the sensitive nature of working in a national cemetery and maintain the highest standards of respect and professionalism throughout the service period.
Notice text
2 versions
Update #2 · Latest ·
The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (hubzone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business) relative to NAICS 561730 with size standards of $9.5 million. Note that if VA’s pending market research establishes that two or more SDVOSB or VOSB, who are certified on SBA’s VetCert, Veteran Small Business Certification (sba.gov), can perform the project at a fair and reasonable price, VA will set aside the underlying solicitation per 38 U.S.C. §8127.
Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM.gov and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement.
Complete the attached information requested and provide any pertinent documents/ information necessary to determine your company can peform all requirements in the Statement of Work. Just saying your interested does not suffice.
General Requirements:
The National Cemetery Administration (NCA) has a requirement to establish a contract for the Riverside National Cemetery (RNC) for Headstones, Niche Covers, and Memorial Marker (flat bronzes, flat granites) Cleaning Services and the maintenance of four large memorials located in the cemetery.
Example of work requirements consists of cleaning all memorial markers and headstones to remove objectionable material and discoloration, such as accumulations of bird droppings, mud. Cleaning techniques shall include high pressure spraying, scrubbing, and rinsing with water. Cleaning techniques shall demonstrate a clear understanding of, and the sensitivity to, such environmental issues as ground water contamination, wetlands, etc., and shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances, and regulations.
Maintenance of memorials include monthly cleaning, weekly cleaning in accordance with the Statement of Work (SOW). In addition, the memorials require irrigation maintenance, fertilizer/fungicides, rose pruning, removal, and replacement of dead rose bushes. The objective of memorial maintenance is to ensure the memorials and the adjacent hardscape and landscaped areas around the memorials are properly maintained in honor of the specific veteran’s groups they represent.
All requirements will be specified in the Statement of Work.
The intent is to establish a Firm-Fixed-Price, Single Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract for one base year and four (4) – (12 month) option peiords with the Governments discretion to exercise.
In response to this announcement, please provide information and return to Contract Specialist Roberto Escobedo, email: Roberto.escobedo@va.gov by 3/31/2025 by 10:00 AM PST.
Provide your company Capability Statement performing Headstones, Niche Covers, and Memorial Marker (flat bronzes, flat granites) cleaning services and maintenance of large memorials, to include irrigation maintenance, fertilizer/fungicides, rose pruning, removing, and replacing dead rose bushes.
This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the NCA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought Synopsis is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Roberto Escobedo email: Roberto.escobedo@va.gov by 3/31/2025 by 10:00 AM PST.
Update #1 ·
The purpose of this synopsis is to gain knowledge of potential qualified sources and their size classification (hubzone, 8(a), small, small disadvantage, veteran owned small business (VOSB), service-disabled veteran owned small business (SDVOSB), or large business) relative to NAICS 561730 with size standards of $9.5 million. Note that if VA’s pending market research establishes that two or more SDVOSB or VOSB, who are certified on SBA’s VetCert, Veteran Small Business Certification (sba.gov), can perform the project at a fair and reasonable price, VA will set aside the underlying solicitation per 38 U.S.C. §8127.
Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Synopsis, a solicitation announcement may be published on SAM.gov and/or GSA eBuy. Responses to this Sources Sought Synopsis are not considered adequate responses to the solicitation announcement.
Complete the attached information requested and provide any pertinent documents/ information necessary to determine your company can peform all requirements in the Statement of Work. Just saying your interested does not suffice.
General Requirements:
The National Cemetery Administration (NCA) has a requirement to establish a contract for the Riverside National Cemetery (RNC) for Headstones, Niche Covers, and Memorial Marker (flat bronzes, flat granites) Cleaning Services and the maintenance of four large memorials located in the cemetery.
Example of work requirements consists of cleaning all memorial markers and headstones to remove objectionable material and discoloration, such as accumulations of bird droppings, mud. Cleaning techniques shall include high pressure spraying, scrubbing, and rinsing with water. Cleaning techniques shall demonstrate a clear understanding of, and the sensitivity to, such environmental issues as ground water contamination, wetlands, etc., and shall be consistent and fully compliant with all applicable Federal, State, and County laws, ordinances, and regulations.
Maintenance of memorials include monthly cleaning, weekly cleaning in accordance with the Statement of Work (SOW). In addition, the memorials require irrigation maintenance, fertilizer/fungicides, rose pruning, removal, and replacement of dead rose bushes. The objective of memorial maintenance is to ensure the memorials and the adjacent hardscape and landscaped areas around the memorials are properly maintained in honor of the specific veteran’s groups they represent.
All requirements will be specified in the Statement of Work.
The intent is to establish a Firm-Fixed-Price, Single Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract for one base year and four (4) – (12 month) option peiords with the Governments discretion to exercise.
In response to this announcement, please provide information and return to Contract Specialist Roberto Escobedo, email: Roberto.escobedo@va.gov by 3/31/2025 by 10:00 AM PST.
Provide your company Capability Statement performing Headstones, Niche Covers, and Memorial Marker (flat bronzes, flat granites) cleaning services and maintenance of large memorials, to include irrigation maintenance, fertilizer/fungicides, rose pruning, removing, and replacing dead rose bushes.
This notice is neither a request for competitive proposal nor solicitation of offerors. This notice is to assist the NCA in determining sources only and a solicitation is not currently available. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from this response. Responses to this Sources Sought Synopsis is not a request to be added to a prospective bidders list or to receive a copy of the solicitation. Information received as a result of this notice will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This notice does not represent a commitment by the Government to pay for costs incurred in the preparation and submission of information or any other costs incurred as a response to this announcement. Inquiries will only be accepted in writing via email to Roberto Escobedo email: Roberto.escobedo@va.gov by 3/31/2025 by 10:00 AM PST.
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