RFQ US CONGEN JNB Supply and Delivery of New Panel VAN
Closed Solicitation Posted
- Solicitation number
- PR16161314
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 4413 Automotive Parts, Accessories, and Tire Retailers
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Pretoria Gauteng South Africa
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State US Embassy Pretoria seeks supply and delivery of a new Mercedes Benz 111 CDI panel van or similar vehicle, with quotations due August 12, 2026 at 12:00 (no late submissions accepted). No set-aside applies.
Place of performance is Pretoria, South Africa. The vehicle must feature a turbo-diesel engine with displacement strictly larger than 1.9 liters, fully automatic transmission, leather upholstery, 2-seat configuration, air conditioning, and a high-definition reverse camera with guidelines; the vehicle must be appropriate for Code 8 or B Driver's License operation. The NAICS code is 4413 (Automotive Parts, Accessories, and Tire Retailers); PSC code is 2310 (Passenger Motor Vehicles).
Quotations must be submitted on company letterhead in South African Rand with firm fixed pricing valid through September 30, 2026. Offerors must register with SAM.gov and provide proof of registration including their SAM UEI number with their quotation. The Embassy will not authorize deposit payments and maintains fixed pricing with no provision for price or currency fluctuations post-award. Payment via electronic funds transfer occurs within 30 calendar days after delivery and invoice receipt, whichever is later. As a diplomatic mission, the US Embassy cannot sign legal documents, credit applications, or terms and conditions. Quotations must be sent to Pretoria_contracting_office-dl@state.gov. The governing clauses incorporate FAR provisions for overseas commercial procurements, including SAM registration, representations and certifications (small business classifications, buy-American, Iran sanctions compliance), workers compensation insurance, and cybersecurity supply chain risk management requirements including software bill of materials submission within ten business days and software vulnerability reporting within twelve hours.
Notice text
RFQ for the supply and delivery of a NEW Mercedes Benz 111 CDI PANEL VAN or a similar vehicle. (Code 8 or B Driver’s License)
The quote reference number: PR16161314
The following documents are attached to this email and need to be signed when submitting your quotations:
- The SCOPE OF WORK.
- US Government Clauses
- If you wish to quote for this opportunity, kindly please be advised that you will need to register with SAM and
provide proof that you are in the process of registering or that you already have registered with SAM. Instructions for
the registration process is attached.
IMPORTANT: The offeror shall provide proof of SAM registration to include the SAM UEI number. Refer attached
Guidance on how to register.
Quotations:
Firm fixed pricing is to be quoted and must be Valid until 30 September 2026
Quotes to be completed on the company letterhead, indicating the company’s address, contact details and name
and email of the contact person.
No alterations or pricing changes will be accepted after the Quotation deadline.
Please quote in South African Rand (ZAR)
Closing date and time for receiving quotes is 12:00, August 11, 2026. Kindly be advised that NO late quotes will be
accepted.
Quotes must be sent via email to: Pretoria_contracting_office-dl@state.gov
U.S. Embassy Payment terms:
- Note that NO DEPOSIT payments will be authorized.
- The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The
US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If
your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
- EFT – Payment will be made within 30 calendar days after delivery of services AND receipt of invoice, whichever is
later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal
documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.
The successful offeror will be required to accept:
FAR and DOSAR Clauses:
The attached FAR and DOSAR clauses form part of this contract.
Files
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