RFQ SPE60525Q0263 voru estonia 24, 000 gals turbine fuel, aviation (JP8) RDD 10 MAR 2025
Closed Solicitation Posted
- Solicitation number
- SPE60525Q0263
- Agency
-
Energy
Defense Logistics Agency, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- Place of performance
- Voru Estonia
- Points of contact
-
- DLA Energy- FEPCA dlaenergyfepca@dla.mil
- Kayla Polonia kayla.a.polonia@dla.mil (571) 447-7662
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Logistics Agency Energy is seeking a procurement of 16,000 gallons of Aviation Turbine Fuel (JP8) to be delivered to Voru, Estonia by March 10, 2025. The solicitation, identified as RFQ SPE60525Q0263, requires the fuel to include specific additives: Fuel System Icing Inhibitor (FSII), Static Dissipater Additive (SDA), and Corrosion Inhibitor/Lubricity Improver (CI/LI). The contract will be awarded using Lowest Price Technically Acceptable (LPTA) methodology, with vendors required to submit quotes electronically by March 4, 2025, at 8:00 AM Eastern Standard Time. All potential contractors must be registered in the System for Award Management (SAM) with a valid CAGE Code and must provide a Certificate of Analysis (COA) in PDF format with their quote. The procurement will result in a firm fixed-price purchase order under Simplified Acquisition Procedures and full and open competition, adhering to Federal Acquisition Regulation (FAR) parts 12 and 13.
The solicitation has no specific set-aside designation and is open to all qualified vendors under NAICS code 324110 for Petroleum Refineries. Delivery will be made via tank truck with pump to multiple storage locations in Voru, Estonia, including two 14,000-gallon SCAT tanks at the motorpool and additional HEMTT tankers and mobile refuelers at FOS Reedo. Delivery hours are from 0600 to 2100, seven days a week, with vendors required to contact the customer one hour prior to arrival and bring NATO fuel adapters. The government will allow a 10% variance in delivery quantity, and vendors must provide metered delivery tickets. Pricing will be in US dollars per gallon, including Federal Excise Tax, with the specific delivery location identified by GPS coordinates at 35V ME 97182 07566 in Voru, Estonia.
Notice text
3 versions
Update #3 · Latest ·
Your quote is hereby requested under the subject RFQ for the item listed below.
Please include a COA in pdf format for JP8 W/ ADDITIVES FSII, SDA, & CI/LI with your
quote. The COA has to be within the last 90 days.
i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6. Award made under this solicitation will be made using FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
- This solicitation, SPE60525Q0263, issued as a Request for Quote (RFQ).
- This acquisition is full and open competition issued under NAICS code 324110. The purchase order resulting from this procurement will be a firm fixed-price purchase order. The solicitation, SPE60525Q0263, is Issued as a Request for Quotation (RFQ), under the Simplified Acquisition Procedures (SAP; FAR part 13), with FAR part 12 (Acquisition of Commercial Items). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective date 01/17/2025, and Defense Federal Acquisition Regulation Supplement (DFARS): DFARS Change 01/17/2025, effective date 01/17/2025; DPAS rating for potential award is PO. The clauses and provisions referenced in this solicitation may be reviewed/obtained in full text form at https://www.acquisition.gov. The prompt payment act is applicable.
SCHEDULE CLIN 0001
Price per gallon: $
Extended Price: $
Product: TURBINE FUEL,AVIATION (JP8)
MUST INCLUDE ADDITIVES FSII, SDA, & CI/LI
NSN: 9130-01-031-5816
Quantity: 24,000 Gallons
Delivery Date: 10 MAR 2025
Delivery Mode:
TANK TRUCK W PUMP
Delivery Location:
VORU, ESTONIA
GPS: 35V ME 97182 07566
Delivery/Tank Info:
No. of Tanks Capacity Type Tank Location
2 14000 SCAT TANK VORU, MOTORPOOL
4 2500 HEMTT TANKER(S) FOS REEDO
3 2500 MOBILE REFUELER FOS REEDO
Delivery Note:
16000 USG JP8 GPS: 35V ME 97182 07566
The vendor should contact customer 1 hr prior to arrival. Delivery should be completed by 2100.Vendor should both print sign and date on the receipt. Vendor should bring NATO adapter, and trucks should have the capability to pump the fuel into the bag.
Delivery Hours: 0600- 2100 MONDAY – SUNDAY
Delivery Ticket Notes: METERED DELEVERY TICKETS REQUIRED
- This RFQ will be awarded based on Lowest Price Technically Available (LPTA).
- Price will be in US dollars per gallon (include FET). A Firm Fixed Price order will be issued. All quotes must be submitted by electronic email to dlaenergyfepca@dla.mil; no later than 04 MAR 8:00 A.M. Eastern Standard Time.
*Note: The government will not assume any responsibility above the 10% variance authorized by the contract.*
FAR 52.211-17 DELIVERY OF EXCESS QUANTITIES (SEPT 1989) “CONTRACTORS ARE REQUIRED TO ADHERE TO THE DELIVERY QUANTITY PRINTED ON THE ORDER. IF YOU DELIVER A QUANTITY IN EXCESS OF THE ALLOWABLE VARIATION CEILING, (10% VARIANCE)
REFERENCE FAR 52.211-16 VARIATION IN QUANTITY (APR 1984), "THE GOVERNMENT RESERVES THE RIGHT TO RETURN THE EXCESS QUANTITY AT THE CONTRACTORS EXPENSE”
PLEASE NOTE: DoD installations and Federal Government facilitates have access control measures and procedures in place. You and your subcontractor are responsible for knowing and complying with all physical security measures and access control procedures on the DoD installation or Federal Government facility you are delivering to. Be aware that gaining access to a DoD installation or Federal Government facility can be a lengthy process. DLA Energy is not responsible for any delays at physical security check points and will not pay for any costs incurred as a result of delays at physical security check points.
Quotes containing accelerated payment terms or additional fees/costs for delays caused at government physical security check points will not be considered.
DLA Energy may require a vendor to sign the SF1449 prior to being offered this delivery. This would be sent by email and may have a response window of as little as two (2) hours. Upon request, the vendor must return the signed SF1449 by the deadline specified. If this is not returned by the specified deadline, DLA Energy reserves the right to offer this delivery to a different vendor.
- All suppliers must be registered in the System for Award Management (SAM) and have a valid CAGE Code.
- This acquisition is full and open competition under NAICS: 324110.
- The Point of Contact (POC) for this requirement is Contract Specialist Kayla Polonia, (571) 447-7662, email:kayla.a.polonia@dla.mil or DLAEnergyFEPCA@dla.mil
Update #2 ·
Your quote is hereby requested under the subject RFQ for the item listed below.
Please include a COA in pdf format for JP8 W/ ADDITIVES FSII, SDA, & CI/LI with your
quote.
i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6. Award made under this solicitation will be made using FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
- This solicitation, SPE60525Q0263, issued as a Request for Quote (RFQ).
- This acquisition is full and open competition issued under NAICS code 324110. The purchase order resulting from this procurement will be a firm fixed-price purchase order. The solicitation, SPE60525Q0263, is Issued as a Request for Quotation (RFQ), under the Simplified Acquisition Procedures (SAP; FAR part 13), with FAR part 12 (Acquisition of Commercial Items). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective date 01/17/2025, and Defense Federal Acquisition Regulation Supplement (DFARS): DFARS Change 01/17/2025, effective date 01/17/2025; DPAS rating for potential award is PO. The clauses and provisions referenced in this solicitation may be reviewed/obtained in full text form at https://www.acquisition.gov. The prompt payment act is applicable.
SCHEDULE CLIN 0001
Price per gallon: $
Extended Price: $
Product: TURBINE FUEL,AVIATION (JP8)
MUST INCLUDE ADDITIVES FSII, SDA, & CI/LI
NSN: 9130-01-031-5816
Quantity: 24,000 Gallons
Delivery Date: 10 MAR 2025
Delivery Mode:
TANK TRUCK W PUMP
Delivery Location:
VORU, ESTONIA
GPS: 35V ME 97182 07566
Delivery/Tank Info:
No. of Tanks Capacity Type Tank Location
2 14000 SCAT TANK VORU, MOTORPOOL
4 2500 HEMTT TANKER(S) FOS REEDO
3 2500 MOBILE REFUELER FOS REEDO
Delivery Note:
16000 USG JP8 GPS: 35V ME 97182 07566
The vendor should contact customer 1 hr prior to arrival. Delivery should be completed by 2100.Vendor should both print sign and date on the receipt. Vendor should bring NATO adapter, and trucks should have the capability to pump the fuel into the bag.
Delivery Hours: 0600- 2100 MONDAY – SUNDAY
Delivery Ticket Notes: METERED DELEVERY TICKETS REQUIRED
- This RFQ will be awarded based on Lowest Price Technically Available (LPTA).
- Price will be in US dollars per gallon (include FET). A Firm Fixed Price order will be issued. All quotes must be submitted by electronic email to dlaenergyfepca@dla.mil; no later than 04 MAR 8:00 A.M. Eastern Standard Time.
*Note: The government will not assume any responsibility above the 10% variance authorized by the contract.*
FAR 52.211-17 DELIVERY OF EXCESS QUANTITIES (SEPT 1989) “CONTRACTORS ARE REQUIRED TO ADHERE TO THE DELIVERY QUANTITY PRINTED ON THE ORDER. IF YOU DELIVER A QUANTITY IN EXCESS OF THE ALLOWABLE VARIATION CEILING, (10% VARIANCE)
REFERENCE FAR 52.211-16 VARIATION IN QUANTITY (APR 1984), "THE GOVERNMENT RESERVES THE RIGHT TO RETURN THE EXCESS QUANTITY AT THE CONTRACTORS EXPENSE”
PLEASE NOTE: DoD installations and Federal Government facilitates have access control measures and procedures in place. You and your subcontractor are responsible for knowing and complying with all physical security measures and access control procedures on the DoD installation or Federal Government facility you are delivering to. Be aware that gaining access to a DoD installation or Federal Government facility can be a lengthy process. DLA Energy is not responsible for any delays at physical security check points and will not pay for any costs incurred as a result of delays at physical security check points.
Quotes containing accelerated payment terms or additional fees/costs for delays caused at government physical security check points will not be considered.
DLA Energy may require a vendor to sign the SF1449 prior to being offered this delivery. This would be sent by email and may have a response window of as little as two (2) hours. Upon request, the vendor must return the signed SF1449 by the deadline specified. If this is not returned by the specified deadline, DLA Energy reserves the right to offer this delivery to a different vendor.
- All suppliers must be registered in the System for Award Management (SAM) and have a valid CAGE Code.
- This acquisition is full and open competition under NAICS: 324110.
- The Point of Contact (POC) for this requirement is Contract Specialist Kayla Polonia, (571) 447-7662, email:kayla.a.polonia@dla.mil or DLAEnergyFEPCA@dla.mil
Update #1 ·
Your quote is hereby requested under the subject RFQ for the item listed below.
Please include a COA in pdf format for JP8 W/ ADDITIVES FSII, SDA, & CI/LI with your
quote.
i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6. Award made under this solicitation will be made using FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
- This solicitation, SPE60525Q0263, issued as a Request for Quote (RFQ).
- This acquisition is full and open competition issued under NAICS code 324110. The purchase order resulting from this procurement will be a firm fixed-price purchase order. The solicitation, SPE60525Q0263, is Issued as a Request for Quotation (RFQ), under the Simplified Acquisition Procedures (SAP; FAR part 13), with FAR part 12 (Acquisition of Commercial Items). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective date 01/17/2025, and Defense Federal Acquisition Regulation Supplement (DFARS): DFARS Change 01/17/2025, effective date 01/17/2025; DPAS rating for potential award is PO. The clauses and provisions referenced in this solicitation may be reviewed/obtained in full text form at https://www.acquisition.gov. The prompt payment act is applicable.
SCHEDULE CLIN 0001
Price per gallon: $
Extended Price: $
Product: TURBINE FUEL,AVIATION (JP8)
MUST INCLUDE ADDITIVES FSII, SDA, & CI/LI
NSN: 9130-01-031-5816
Quantity: 16,000 Gallons
Delivery Date: 10 MAR 2025
Delivery Mode:
TANK TRUCK W PUMP
Delivery Location:
VORU, ESTONIA
GPS: 35V ME 97182 07566
Delivery/Tank Info:
No. of Tanks Capacity Type Tank Location
2 14000 SCAT TANK VORU, MOTORPOOL
4 2500 HEMTT TANKER(S) FOS REEDO
3 2500 MOBILE REFUELER FOS REEDO
Delivery Note:
16000 USG JP8 GPS: 35V ME 97182 07566
The vendor should contact customer 1 hr prior to arrival. Delivery should be completed by 2100.Vendor should both print sign and date on the receipt. Vendor should bring NATO adapter, and trucks should have the capability to pump the fuel into the bag.
Delivery Hours: 0600- 2100 MONDAY – SUNDAY
Delivery Ticket Notes: METERED DELEVERY TICKETS REQUIRED
- This RFQ will be awarded based on Lowest Price Technically Available (LPTA).
- Price will be in US dollars per gallon (include FET). A Firm Fixed Price order will be issued. All quotes must be submitted by electronic email to dlaenergyfepca@dla.mil; no later than 04 MAR 8:00 A.M. Eastern Standard Time.
*Note: The government will not assume any responsibility above the 10% variance authorized by the contract.*
FAR 52.211-17 DELIVERY OF EXCESS QUANTITIES (SEPT 1989) “CONTRACTORS ARE REQUIRED TO ADHERE TO THE DELIVERY QUANTITY PRINTED ON THE ORDER. IF YOU DELIVER A QUANTITY IN EXCESS OF THE ALLOWABLE VARIATION CEILING, (10% VARIANCE)
REFERENCE FAR 52.211-16 VARIATION IN QUANTITY (APR 1984), "THE GOVERNMENT RESERVES THE RIGHT TO RETURN THE EXCESS QUANTITY AT THE CONTRACTORS EXPENSE”
PLEASE NOTE: DoD installations and Federal Government facilitates have access control measures and procedures in place. You and your subcontractor are responsible for knowing and complying with all physical security measures and access control procedures on the DoD installation or Federal Government facility you are delivering to. Be aware that gaining access to a DoD installation or Federal Government facility can be a lengthy process. DLA Energy is not responsible for any delays at physical security check points and will not pay for any costs incurred as a result of delays at physical security check points.
Quotes containing accelerated payment terms or additional fees/costs for delays caused at government physical security check points will not be considered.
DLA Energy may require a vendor to sign the SF1449 prior to being offered this delivery. This would be sent by email and may have a response window of as little as two (2) hours. Upon request, the vendor must return the signed SF1449 by the deadline specified. If this is not returned by the specified deadline, DLA Energy reserves the right to offer this delivery to a different vendor.
- All suppliers must be registered in the System for Award Management (SAM) and have a valid CAGE Code.
- This acquisition is full and open competition under NAICS: 324110.
- The Point of Contact (POC) for this requirement is Contract Specialist Kayla Polonia, (571) 447-7662, email:kayla.a.polonia@dla.mil or DLAEnergyFEPCA@dla.mil
Files
| File | Type | Posted |
|---|---|---|
| ENERGY QAP C16.64-1 Turbine Fuel Aviation (JP8) (JAN 2025).pdf | ||
| RFQ.pdf |
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