RFQ for local SUV purchase with option to buyback current vehicle
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19EN1025Q0004
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 336110 Automobile and Light Duty Motor Vehicle Manufacturing
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- Tallinn Harjumaa 15099 Estonia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, specifically the U.S. Embassy in Tallinn, Estonia, is seeking to procure a new mid-size SUV with specific technical requirements through a Request for Quotation (RFQ 19EN1025Q0004). The solicitation calls for a plug-in hybrid SUV with metallic black color, four-wheel drive, automatic transmission, and a minimum combined engine output of 250kW, designed to withstand Nordic climate conditions. Key vehicle specifications include heated seats, 360-degree parking assistance, LED matrix lighting, winter-studded tires, and a minimum 5-year warranty with strong after-sales service support in Estonia. The embassy will evaluate proposals based on technical compliance, with any vehicle meeting the minimum specifications considered acceptable. Vendors must submit detailed proposals including vehicle specifications, stock availability, lead time, and warranty period by June 11, 2025, at 17:00 local time, with electronic submissions sent to TallinnGSOProcurement@state.gov.
The solicitation is an unrestricted procurement with no specific small business set-aside, and uniquely includes a requirement for the winning vendor to buy back the embassy's current 2019 Toyota Land Cruiser GXJR V8. The vehicle will be delivered to the U.S. Embassy located in Tallinn, Estonia, with a 90-day delivery timeline after contract award. The contract is structured as a firm fixed-price purchase with 30-day payment terms after vehicle receipt, and no pre-payments will be permitted. The current Toyota Land Cruiser has 12,151 kilometers and is equipped with additional features like a Webasto programmable engine temperature control system, second battery, reversing camera, sensors, alarm, and remote start. Vendors must be registered in the System for Award Management (SAM) and will be evaluated on providing the lowest-priced, technically acceptable proposal that meets the embassy's comprehensive vehicle requirements.
Notice text
2 versions
Update #2 · Latest ·
Amendment nr. A001 removes the requirement for anti-discrimination certification in Section 5.
I. SCOPE OF SERVICES
The Contractor shall deliver one SUV type vehicle to the U.S. Embassy Tallinn.
Requirement is to buy back current vehicle 2019 Toyota Land Cruiser GXJR V8.
To determine the buy back price, please contact TallinnGSOProcurement@state.gov to agree a time for the vehicle review.
This is a firm fixed-price type of purchase order/contract. Payment term is 30 days after receipt of the vehicle. Embassy will not make any pre-payments.
The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items to the U.S. Embassy Tallinn.
A passenger SUV vehicle with the following minimum salient characteristics/vehicle specification:
The vehicle must be suitable for Nordic climate conditions.
- Must be at least a mid-size SUV.
- The color of the vehicle must be metallic black.
- Four-wheel drive/All-wheel drive minimum.
- Automatic transmission.
- Plug-in Hybrid, electric/gasoline.
- Charging station cable.
- Dark colored interior.
- Tinted rear windows.
- Heated seats (front and rear).
- Parking assistance.
- 360-degree parking assistance with rear camera.
- Electrically regulated mirrors with heating.
- 2-year factory warranty and at least 3-year dealership warranty.
- Cruise control.
- Radio with Bluetooth connection.
- Alarm.
- First aid kit.
- Warning triangle kit.
- LED Matrix Lighting.
- Maximum combined engine no less than 250kW.
- Include 4 winter-studded tires in addition to the standard set of tires.
- Must include mud flaps.
- Must include rubber floor mats.
- Must include wall box.
NOTE: Any proposed vehicle that meets the above minimum salient specifications will be considered. Any vehicle that does not meet the minimum specifications above will be determined as not acceptable.
The minimum warranty is 5 years. The vehicle manufacturer shall have a strong after sales service support/service dealers in Estonia. The vehicle spare parts shall be readily available in Estonia.
The quoted product should be 100% technically compliant. Bidders are requested to mention in the proposal stock availability, lead time of delivery, and warranty period.
Please provide information on the vehicle you offer as well as the detailed specifications sheet.
Solicitation requirement is to buy back the current vehicle 2019 Toyota Land Cruiser GXJR V8. Any costs associated with the buyback are to be paid by the offeror. In Estonia, the car has been equipped with a Webasto programmable engine temperature control system, second battery, a reversing camera and sensors, an alarm, and remote start from the car's remote control.
Update #1 ·
I. SCOPE OF SERVICES
The Contractor shall deliver one SUV type vehicle to the U.S. Embassy Tallinn.
Requirement is to buy back current vehicle 2019 Toyota Land Cruiser GXJR V8.
To determine the buy back price, please contact TallinnGSOProcurement@state.gov to agree a time for the vehicle review.
This is a firm fixed-price type of purchase order/contract. Payment term is 30 days after receipt of the vehicle. Embassy will not make any pre-payments.
The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items to the U.S. Embassy Tallinn.
A passenger SUV vehicle with the following minimum salient characteristics/vehicle specification:
The vehicle must be suitable for Nordic climate conditions.
- Must be at least a mid-size SUV.
- The color of the vehicle must be metallic black.
- Four-wheel drive/All-wheel drive minimum.
- Automatic transmission.
- Plug-in Hybrid, electric/gasoline.
- Charging station cable.
- Dark colored interior.
- Tinted rear windows.
- Heated seats (front and rear).
- Parking assistance.
- 360-degree parking assistance with rear camera.
- Electrically regulated mirrors with heating.
- 2-year factory warranty and at least 3-year dealership warranty.
- Cruise control.
- Radio with Bluetooth connection.
- Alarm.
- First aid kit.
- Warning triangle kit.
- LED Matrix Lighting.
- Maximum combined engine no less than 250kW.
- Include 4 winter-studded tires in addition to the standard set of tires.
- Must include mud flaps.
- Must include rubber floor mats.
- Must include wall box.
NOTE: Any proposed vehicle that meets the above minimum salient specifications will be considered. Any vehicle that does not meet the minimum specifications above will be determined as not acceptable.
The minimum warranty is 5 years. The vehicle manufacturer shall have a strong after sales service support/service dealers in Estonia. The vehicle spare parts shall be readily available in Estonia.
The quoted product should be 100% technically compliant. Bidders are requested to mention in the proposal stock availability, lead time of delivery, and warranty period.
Please provide information on the vehicle you offer as well as the detailed specifications sheet.
Solicitation requirement is to buy back the current vehicle 2019 Toyota Land Cruiser GXJR V8. Any costs associated with the buyback are to be paid by the offeror. In Estonia, the car has been equipped with a Webasto programmable engine temperature control system, second battery, a reversing camera and sensors, an alarm, and remote start from the car's remote control.
Files
| File | Type | Posted |
|---|---|---|
| Continuation to SF-30 RFQ nr. 19EN1025Q0004-A001.pdf | ||
| SF-30 Amendment cover page.pdf | ||
| H. Q&A document.pdf | ||
| SF1449 Cover Page.pdf | ||
| RFQ nr. 19EN1025Q0004.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Award Notice for local SUV purchase with option to buyback current vehicle | Award Notice | |
| This notice | Solicitation |
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