RFQ for Hotel Rooms and Reception Hall

The U.S. Naval Academy's Office of Admissions, under the Department of the Navy Naval Supply Systems Command, is soliciting quotes for hotel accommodations to support the Centers of Influence (COI) Orientation Visit program. The solicitation (N0018926Q0036) requires a contractor to provide lodging, reception, and meal services for approximately 100 visiting high school counselors, educators, and community influencers attending a three-day program in Annapolis, Maryland from February 23-26, 2026. Key requirements include 100 single-occupancy, non-smoking rooms for three nights with 65% occupancy guaranteed; a welcome reception for 115 attendees with beverages and hors d'oeuvres; complimentary breakfast service each morning; registration facilities; and parking for guests and 15 Naval Academy staff members. The hotel must be located within a ten-minute drive from the Naval Academy, be capable of accommodating full-size 40-60 passenger buses, and provide services commensurate with the Naval Academy's reputation as a premier institution. Evaluation will be based on technical acceptability and price, with quoters required to submit sample reception and breakfast menus and maintain firm pricing for 30 days following the closing date. Quotes are due by 2:00 PM on January 26, 2026.

This solicitation is designated as a total small business set-away, limiting competition to small business concerns. The contract value and award amount are not specified in the available documentation, though the requirement encompasses 300 room nights at a guaranteed 65% occupancy rate, plus reception and meal services. Key numerical details include accommodations for approximately 100 overnight guests plus 115 attendees at the welcome reception, requiring registration services from 12:00 PM to 6:00 PM on the arrival day and reception activities from 5:30 PM to 8:00 PM. The place of performance is Annapolis, Maryland, with the hotel location required to be within a ten-minute drive of the Naval Academy located at Naval Academy, MD 21402. Incidental costs such as room service, telephone charges, and damages are the responsibility of individual occupants and will be collected by the hotel prior to checkout.